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The Corporation of the Municipality of Magnetawan

MINUTES

REGULAR MEETING OF COUNCIL
Wednesday May 26, 2010
7:00 p.m.
Magnetawan Community Centre

Present:     Mayor:        Dick Smith
Councillors:     Patti Paul, Tony Pratas, Frank Tod and Kris Nicholls
Staff:         Mark Urbanski CAO / Clerk


1.    ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Dick Smith

Mayor Smith welcomed members of Council and the Public to the meeting and asked if members of Council had anything to add to the agenda.

RESOLUTION No. 2010-143
Moved By: Patti Paul                    Seconded By: Kris Nicholls

Be it Resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Regular meeting of Council on Wednesday May 26, 2010
Carried
2.    DECLARATION OF PECUNIARY INTEREST

None Declared
3.    MINUTES OF PREVIOUS MEETINGS

RESOLUTION No. 2010-144
Moved By:    Tony Pratas                Seconded By:  Patti Paul

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the May 12, 2010 Regular Council meeting.
Carried
CAO, Mark Urbanski said that two public meetings are forthcoming, one a zoning and one a minor variance. Urbanski ask for the availability of members of Council. Council instructed the CAO to hold those two meetings on Monday June 28, 2010.


RESOLUTION No. 2010-145
Moved By: Frank Tod                  Seconded By:  Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the May 17, 2010 Special Council meeting.
Carried

4.    MUNICIPAL BOARDS / COMMITTEES

Councillor Tod had a comment under item #7 on the DSSAB minutes regarding uploading social services costs and requested that Council have Magnetawan’s DSSAB Representative come as a delegation. Council agreed to invite the Municipal DSSAB representative to a future Council meeting.

RESOLUTION No. 2010-146
Moved By: Kris Nicholls                Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan receives the following Minutes from the;
D.S.S.A.B. Meeting Minutes of April 18, 2010
Carried
5.    DEPUTATIONS AND PRESENTATIONS
None.
6.    REPORTS OF MUNICIPAL OFFICERS
6.1    Parks and Recreation Truck tender award

RESOLUTION No. 2010-147
Moved By:     Kris Nicholls                Seconded By: Frank Tod

Be it Resolved that the Council of the Municipality of Magnetawan awards the Municipal 4 Wheel Drive Truck Tender to Mac Lang in the amount of $ 28, 255.70

Carried
Council requested the CAO to make sure that the new truck was a white colour. The CAO said he would see what could be done and that it was his understanding that the Truck was ordered as White.



6.2    Parks and Recreation Green Gym Equipment 

RESOLUTION No. 2010-148
Moved By:     Frank Tod                Seconded By: Kris Nicholls

Be it Resolved that the Council of the Municipality of Magnetawan awards the outdoor parks and recreation exercise equipment to Green Gym Equipment in the amount of up to              $22, 500.00

and hereby waives the Municipal Procurement By-law since the two quoted companies were the only available to purchase from and Green Gym had additional safety features on their product.

Carried
6.3    Parks and Recreation Tractor

RESOLUTION No. 2010-149
Moved By:    Kris Nicholls                Seconded By: Frank Tod

Be it Resolved that the Council of the Municipality of Magnetawan approves the tractor tender award to Arnstein Lawn and Garden for $32,655.87.
Carried
6.4    Public Works Tender 2010-7

There was some concern by members of Council that the procurement policy had not been followed by the Roads Manager. The CAO noted that the tender as far as he knew was done correctly and that any deviations of the policy are usually passed to waive the rules of procurement by-law. Councillor Pratas asked if the tender was advertised in the paper. The CAO responded that he was not aware if it had been. Councillor Nicholls asked if the tender was a invitational or advertised one. The CAO responded that if it wasn’t advertised in the paper it probably was an invitational one. The CAO said that he had not received anything for this tender to be placed on the web site either.

Councillor Pratas Requested a deferral of the tender resolution pending further information. Council agreed to defer the Resolution until a special Meeting of Council Friday May 28, 2010 at 3:00 p.m. to get additional information on the tender.





RESOLUTION No. 2010-150
Moved By: Kris Nicholls                Seconded By:    Tony Pratas
Be it Resolved that the Council of the Municipality of Magnetawan award the Road Garage tender award for 18 Miller Road for $24,505.50 to Carr Aggregates.
Deferred until may 28, 2010 at 3:00p.m.
7.    BY-LAWS

8.    CORRESPONDENCE
8.1    Correspondence for Action
8.1.1    Stronger Together Collaboration in Health Human Resources

RESOLUTION No. 2010-151
Moved By: Frank Tod                    Seconded By:  Kris Nicholls   

Be it Resolved that the Council of the Municipality of Magnetawan request the CAO to look into the possibility of attending the Stronger Together symposium on June 17, 2010 if space permits, on behalf of the Corporation. 
Carried
The CAO said he would try and see if he could be placed on a reserve list for the symposium in case someone canceled.

8.2 Correspondence for Information

RESOLUTION No. 2010-152
Moved By: Kris Nicholls                Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan receive the following Correspondence;
Municipal Roads Manager Summer Student Hiring
Carried
9.    UNFINISHED BUSINESS

9.1    Ahmic Maintenance and Storage LTD Encroachment agreement.

RESOLUTION No. 2010-153
Moved By: Tony Pratas                Seconded By:    Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan hereby request the CAO / Clerk to bring forward to the next regular meeting of Council an encroachment agreement by-law with regards to Ahmic Maintenance and Storage LTD Dock request.

Carried
10.    NEW BUSINESS

11.    ACCOUNTS

RESOLUTION No. 2010-154
Moved By: Tony Pratas                Seconded By:    Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 5439-5499, with voided cheque 5456 excluded, and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $38,087.99 and Levies $22,247.71; and General Government (Payroll and Vouchers) $105,750.70; for a total of $166,086.20. 
Carried

12.    CLOSED SESSION

RESOLUTION No. 2010-155
Moved By: Frank Tod                    Seconded By:    Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan now enters a Closed Session pursuant to Section 239 (2) of the Municipal Act, 2001, S)  2001, Chapter 25 to Consider;

1 item on Labour relations and employee negotiations.
Carried

RESOLUTION No. 2010-156
Moved By: Patti Paul                    Seconded By:    Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan now return to open session at 8:47 p.m.               
Carried

13.    CONFIRMATORY BY-LAW 2010-21

RESOLUTION No. 2010-157
Moved By: Kris Nicholls                Seconded By:    Tony Pratas
Be it Resolved that the Council of the Municipality of Magnetawan introduces By-law No. 2010-21, being a by-law to confirm the proceedings of Council at its meeting of May 26, 2010 and adopts the by-law as being read the first time, second time and a final third time;
And Further that the Mayor and Clerk be authorized to sign the By-law and to affix the Corporate seal.
Carried
14.    ADJOURNMENT

RESOLUTION No. 2010-158
Moved By: Kris Nicholls                Seconded By:    Tony Pratas
Be it resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at: 8:47 p.m.
Carried

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