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The Corporation of the Municipality of Magnetawan

MINUTES

REGULAR MEETING OF COUNCIL
Wednesday June 9, 2010
7:00 p.m.
Magnetawan Community Centre

Present:     Mayor:        Dick Smith
Councillors:     Patti Paul, Tony Pratas, Frank Tod and Kris Nicholls
Staff:         Mark Urbanski CAO / Clerk


1.    ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Dick Smith

Mayor Smith welcomed members of Council and the Public to the meeting and asked if members of Council had anything to add to the agenda. The Mayor mentioned that Canada Post is locating rural mail boxes and said that if anyone would like input into that process then now would be the time.

RESOLUTION No. 2010-159
Moved By: Patti Paul                    Seconded By: Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Regular meeting of Council on Wednesday June 9, 2010 and further add under new business item 10. 2 Library Trillium Grant support. 
Carried
2.    DECLARATION OF PECUNIARY INTEREST

None Declared
3.    MINUTES OF PREVIOUS MEETINGS
3.1
RESOLUTION No. 2010-160
Moved By:    Patti Paul                Seconded By:  Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the May 26, 2010 Regular Council meeting.
Carried



3.2
RESOLUTION No. 2010-161
Moved By: Frank Tod                  Seconded By:  Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the May 28, 2010 Special Council meeting.
Carried

4.    MUNICIPAL BOARDS / COMMITTEES

RESOLUTION No. 2010-162
Moved By: Tony Pratas                 Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan receives the following Minutes from the;
Magnetawan Recreational Committee Minutes of May 25, 2010
Central Almaguin Planning Board Minutes of April 21, 2010
South East Parry Sound District Steering meeting held April 22, 2010
Magnetawan Recreational Committee Minutes of April 20, 2010
Carried
5.    DEPUTATIONS AND PRESENTATIONS
5.1    M.I.S. Insurance Services Renewal – Bill Riley

Mr. Riley from M.I.S., the Municipal insurance Broker, explained to Council the renewal for June 30, 2010 to June 30, 2011 and that there was no rate increase to the base rate, but the premium was up 3% because of asset valuations. Mr. Riley explained the new volunteer coverage, which amounted to an additional $750.00 premium to Council.   The Mayor thanked Mr. Riley for coming out to present.

RESOLUTION No. 2010-163
Moved By:     Kris Nicholls                Seconded By: Frank Tod

Be it Resolved that the Council of the Municipality of Magnetawan awards the Municipal Insurance Renewal Policy to MIS (Municipal Insurance Services LTD.) for the period of June 30, 2010 until June 30, 2011.

And Further That the Council authorize the additional premium of $750.00 to provide accident coverage for all Municipal volunteers on a blanket basis.
Carried


5.2    Ken White – Re: Aggregate draft site plan with M.N.R. overview

Mr. White, representing Muskoka Thinstone, told Council that he has a draft site plan agreement with the M.N.R. and a proposed new location for his structure to be placed. Mr. White noted to Council that the draft site plan was available to be viewed in the Municipal office upon request. Mr. White requested from Council a conditional building permit for a foundation to be considered at the next regular Council meeting and for Council to consider his Zoning application at the July 14, 2010 Council meeting.

Council instructed the CAO that at the next meeting of Council that the Conditional building permit be addressed and further that the proposed Zoning By-law application for Muskoka Thinstone be brought back to Council on July 14, 2010. 

6.    REPORTS OF MUNICIPAL OFFICERS
6.1    Almaguin Clerk’s Group Draft report – Elections

The CAO / Clerk brought up the Clerk’s group efforts at streamlining the new Municipal Act Election requirement for Council to set up a financial Audit Committee by appointing the same individuals as a number of other local Municipalities within the area.

Council suggested to the Clerk that he research the new Act requirements to see if Council could appoint with other Municipalities the same individuals.

7.    BY-LAWS
7.1    Ahmic Maintenance and Storage LTD Encroachment agreement By-law

RESOLUTION No. 2010-164
Moved By:    Kris Nicholls                Seconded By:  Frank Tod   

Be it Resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-22 being a by-law to enter into an encroachment agreement with Ahmic Maintenance and Storage LTD be considered read a first, second and third time and finally passed.
Carried
8.    CORRESPONDENCE
8.1    Correspondence for Action
8.1.1    Discovery Routes 2010 membership invoice

RESOLUTION No. 2010-165
Moved By:    Kris Nicholls                Seconded By:  Patti Paul   

Be it Resolved that the Council of the Municipality of Magnetawan renew the annual membership with Discovery Routes for 2010 in the amount of $ 500.00.
Carried
8.1.2    CANDU Request for funding

Council decided that they would like Jennifer Griffith to come as a delegation to explain what her group is up to and the benefits of having Council support the CANDU group financially.

8.1.3    Cemetery Board request Re: Appointments

RESOLUTION No. 2010-166
Moved By: Kris Nicholls                Seconded By:  Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan appoint Ralph Miller and Helen Ireland to the Magnetawan Cemetery Board until December 31, 2012.   
Carried

8.2 Correspondence for Information

RESOLUTION No. 2010-167
Moved By: Kris Nicholls                Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan receive the following Correspondence;
Municipality of McDougall resolution No. 2010/64
The Ontario Family Fishing Weekend information
P.O.A. Financial Reports
Alex Brushette recycling letter to Council dated May 25, 2010
Carried

The Mayor felt that the family fishing weekend could be placed on the Municipal bulletin board.

Councillor Nicholls thought that the Council should refer Mr. Brushette’s letter to the Waste Management Committee for further review. Council agreed and instructed the CAO to make arrangements for the Waste Management Committee to meet hopefully before the next Council meeting and to notify Mr. Brushette when the meeting was to invite him.

9.    UNFINISHED BUSINESS

10.    NEW BUSINESS

10.1    Discussion on C.B.O. hiring procedure by C.A.O.

The CAO noted that the current hiring policy needed to be updated and that the hiring policy also had a number of other items that needed to be incorporated into a Brief Human Resources Policy. The CAO asked for Council’s permission to utilize a consultants service in conjunction with the CAO to go through the hiring process for a Chief Building Official. The CAO said that the hiring of senior staff reporting to the CAO should be done with a consultant and the CAO and that recommendations for appointment are made to Council for their consideration of a candidate.

RESOLUTION No. 2010-168
Moved By: Frank Tod                    Seconded By:    Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan Directs the CAO to follow the procurement policy to hire a consultant to make up the interview committee for the CBO to be made up of the CAO and consultant;

And Further That the CAO provide a recommendation of a candidate to Council for Council to consider appointing. 
Carried

10.2    Library Trillium Grant

RESOLUTION No. 2010-169
Moved By: Tony Pratas                 Seconded By:    Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan support the Magnetawan Library Trillium Application for the interior renovations of the expanded Library facility currently being undertaken to provide the Library additional floor space.
Carried

Council would like a letter sent to the Library Board expressing Council’s appreciation for their hard work at getting the interior of the soon to be newly renovated Library space within the Community centre.

11.    ACCOUNTS

RESOLUTION No. 2010-170
Moved By: Patti Paul                    Seconded By:    Kris Nicholls

Be it Resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 5500-5593 and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $88,478.99 and Levies $343,720.66; and General Government (Payroll and Vouchers) $107,108.33; for a total of $539,307.98. 
Carried


12.    CLOSED SESSION

Councillor Pratas excused himself and left the meeting.

RESOLUTION No. 2010-171
Moved By: Frank Tod                    Seconded By:    Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan now enters a Closed Session pursuant to Section 239 (2) of the Municipal Act, 2001, S)  2001, Chapter 25 to Consider;

1 item subject to solicitor-client privilege, including communications necessary for that purpose.
Carried

RESOLUTION No. 2010-172
Moved By: Patti Paul                    Seconded By:     Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan now return to open session at 9:27 p.m.               
Carried

13.    CONFIRMATORY BY-LAW 2010-23

RESOLUTION No. 2010-173
Moved By: Frank Tod                    Seconded By:    Patti Paul 
Be it Resolved that the Council of the Municipality of Magnetawan introduces By-law No. 2010-23, being a by-law to confirm the proceedings of Council at its meeting of June 9, 2010 and adopts the by-law as being read the first time, second time and a final third time;
And Further that the Mayor and Clerk be authorized to sign the By-law and to affix the Corporate seal.
Carried
14.    ADJOURNMENT

RESOLUTION No. 2010-174
Moved By: Frank Tod                    Seconded By:    Kris Nicholls
Be it resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at: 9:28 p.m.
Carried

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