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AGENDA
SPECIAL MEETING OF COUNCIL
Thursday December 16, 2010
7:00 p.m.
Magnetawan Community Centre

Present:     Mayor:        Sam Dunnett
Councillors:     Barry Mutton, Jack Crossman, Charlie Gray and Bryan Hampson 
Staff:         Mark Urbanski CAO / Clerk and Jim Mahoney Deputy Clerk


1.    ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Sam Dunnett

RESOLUTION No. 2010-461
Moved By: Charlie Gray                Seconded By: Bryan Hampson 

Be it Resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Special meeting of Council on Thursday December 16, 2010, as amended.
Carried
2.    DECLARATION OF PECUNIARY INTEREST
None Declared
3.    MUNICIPAL BOARDS / COMMITTEES

4.    DEPUTATIONS AND PRESENTATIONS

4.1    Steve Piekarski Administrator Eastholme, Home for the Aged (Audit RFP)

Steve Piekarski from Eastholme gave members of Council his take on the Tendered R.F.P.’s that came back to the Municipality.  Mr. Piekarski noted that the lowest cost in the tenders was the current Auditor for the Municipality and Mr. Piekarski stated that they have had no issues of concern with the current Auditor and would have no problem with Council appointing their firm again.

Mr. Piekarski gave Council a breakdown of the services that the Home provides and some of the on-going efforts in order to keep costs down for their Municipal partners.

The Mayor thanked Steve for his presentation and input into the Municipal Auditor appointment to happen on January 12, 2011.



RESOLUTION No. 2010-462
Moved By: Jack Crossman                 Seconded By: Barry Mutton 

Be it resolved that the Council of the Municipality of Magnetawan receives Steve Piekarski’s report on the Eastholme Audit RFP tender portion for further consideration.
Carried
4.2    Lawrie Vincer, Sundridge – District of Parry Sound Municipal Association candidate
Mr. Vincer thanked members of Council for having him tonight as a delegation. Mr. Vincer said that he is seeking Council support for the District Municipal Association. Mr. Vincer said that he is willing to represent Magnetawan and would like to expose himself to the District level and explained the role of the Parry Sound District executive role.

4.3    Bill de Vries, Sundridge  - DSSAB candidate

Was not able to make it tonight.

4.4    Betty Barnes -  Township of Joly - candidate for Eastholme Board

Ms. Barnes said that health care is her priority and she would like to represent Magnetawan on the Board.

The Mayor thanked Betty for her presentation and said that Council would consider her request later on tonight.

5.    REPORTS OF MUNICIPAL OFFICERS

5.1    Rescind Resolution No. 2010-397 Library Loan

RESOLUTION No. 2010-463
Moved By: Bryan Hampson                 Seconded By: Charlie Gray 

Be it resolved that the Council of the Municipality of Magnetawan rescind resolution No. 2010-397 for the Library Loan to be taken from 2010 working Capital Reserves.
And Further Directs the CAO to send a letter of appreciation from Council to the Trillium Foundation for the Grant received to help renovate the expanded Magnetawan Library. 
Carried
5.2    Resolution to Northern Ontario Heritage Board to retract funding allotment for a Community Development Officer Subsidy.

RESOLUTION No. 2010-464
Moved By: Barry Mutton                 Seconded By: Jack Crossman 

Be it resolved that the Council of the Municipality of Magnetawan retract the Northern Ontario Heritage Funding allotted to aid in hiring a Community Development Officer.
Carried
5.3    Budget Amendment Resolution (Carl Pahapill, Pahapill and Associates)

RESOLUTION No. 2010-465
Moved By: Charlie Gray                 Seconded By: Bryan Hampson 

Be it resolved that the Council of the Municipality of Magnetawan hereby designates that any 2010 operating surplus, when confirmed before the end of February 2011, will be subsequently transferred into the Working Capital Reserve Fund and will be available for future Municipal Operations.
Carried
5.4    Recycling / garbage Pick-up proposal with BFI Canada Inc.

RESOLUTION No. 2010-466
Moved By:    Bryan Hampson              Seconded By: Charlie Gray

Be it resolved that the Council of the Municipality of Magnetawan hereby awards BFI Canada INC. a one year contract for Recycling/Garbage Pickup from January 1, 2011 until December 31, 2011 as outlined in the tender received November 10, 2010 and affixed to this resolution.
Carried

5.5    Kawartha Credit Union Limited Lease Agreement

RESOLUTION No. 2010-467
Moved By:    Bryan Hampson              Seconded By: Charlie Gray

Be it resolved that the Council of the Municipality of Magnetawan shall extend the lease agreement with the Kawartha Credit Union, for a further 1 year term, at a monthly rental rate of $ 400 plus H.S.T. as per the Lease Agreement Affixed to this Resolution dated December 16, 2010. 
Carried


6.    CORRESPONDENCE
6.1    Correspondence for Action

6.2    Correspondence for Information

6.2.1    Council Orientation Night invitation from the Parry Sound Business Community


7.    UNFINSIHED BUSINESS

8.    NEW BUSINESS

8.1    Recreation and Community Centre Committee discussion

CAO / Clerk said that the Community Centre and Recreation committee was advertised and no names had come forward. Expressions of interest were made only. The Mayor noted that we can deal with these committee’s at the next regular Council meeting in January 2011.

8.2    Resolution for Deputy Mayor

RESOLUTION No. 2010-468
Moved By:    Barry Mutton                  Seconded By: Jack Crossman

Be it resolved that the Council of the Municipality of Magnetawan Appoints Councillor Charlie Gray as Deputy Mayor for the Municipality of Magnetawan for the term from 2010-2011

And Further that the Deputy Mayor is considered a signing Authority for the Corporation of the Municipality of Magnetawan.
Carried

8.3    Resolution to Rescind Resolution No.   Re: Leaving JBC

RESOLUTION No. 2010-469
Moved By:    Bryan Hampson              Seconded By: Charlie Gray

Be it resolved that the Council of the Municipality of Magnetawan rescinds Resolution No. 2010-82;

And Further that the Municipality of Magnetawan forward a copy of Resolution No. 2010-82 and copy this Resolution to the Joint Building Committee Member Municipalities as further support for Magnetawan’s reinstatement in the JBC. 
Carried

8.4    Resolution to Appoint Member of Council to the Joint Building Committee

RESOLUTION No. 2010-470
Moved By:    Charlie Gray                Seconded By: Bryan Hampson 

Be it resolved that the Council of the Municipality of Magnetawan appoints Councillor Barry Mutton to the Joint Building Committee.
Carried

8.5    Waste Management Committee Appointment Resolution

RESOLUTION No. 2010-471
Moved By:    Jack Crossman              Seconded By: Barry Mutton

Be it resolved that the Council of the Municipality of Magnetawan appoint only Members of Council to the Waste Management Committee;
Mayor     Sam Dunnett
Councillors     Crossman
Hampson
Mutton
Gray 
Carried
8.6    Property Standards Committee Resolution

RESOLUTION No. 2010-472
Moved By:    Charlie Gray                Seconded By: Bryan Hampson 

Be it resolved that the Council of the Municipality of Magnetawan Appoint only Members of Council to the Property Standards Committee;
Mayor     Sam Dunnett
Councillors     Crossman
Hampson
Mutton
Gray 
Carried







8.7    Library Board Trustee Appointment Resolution

RESOLUTION No. 2010-473
Moved By:    Charlie Gray                Seconded By: Bryan Hampson 

Be it resolved that the Council of the Municipality of Magnetawan Appoint the following individuals from the Public to serve as Trustees on the Magnetawan Public Library Board:

1.    Pauline Christainson
2.    Shirley Dorig
3.    Judy Modray
4.    Walter Winger
5.    Maureen Crowell

And further Council Appoints Councillor Jack Crossman to the Magnetawan Library Board                                    Carried

8.8    Council Appointment to Lakeland Holding LTD.

RESOLUTION No. 2010-474
Moved By:    Jack Crossman              Seconded By: Barry Mutton

Be it resolved that the Council of the Municipality of Magnetawan appoint Mayor Sam Dunnett to the Board of Lakeland Holding LTD.  for the term 2010-2014.
Carried
8.9    Council Appointment to the South East Parry Sound District Steering Committee

RESOLUTION No. 2010-475
Moved By:    Jack Crossman              Seconded By: Barry Mutton

Be it resolved that the Council of the Municipality of Magnetawan appoint Councillor;


Charlie Gray

To the Southeast Parry Sound District Association Steering Committee for the term 2010-2014.
Carried



8.10    Council Appointment to the District of Parry Sound Municipal Association

RESOLUTION No. 2010-476
Moved By:    Barry Mutton                Seconded By: Jack Crossman 

Be it resolved that the Council of the Municipality of Magnetawan appoint
Lawrie Vincer

To the Parry Sound District Municipal Association 
Carried


8.11    Council Appointment to the Provincial Offences Act partners

RESOLUTION No. 2010-477
Moved By:    Jack Crossman              Seconded By: Barry Mutton   

Be it resolved that the Council of the Municipality of Magnetawan appoint Mayor Sam Dunnett to the Provincial Offenses Act partners committee.
Carried

8.12    Resolution for Minor Variance Committee

RESOLUTION No. 2010-478
Moved By:    Charlie Gray                Seconded By: Bryan Hampson 

Be it resolved that the Council of the Municipality of Magnetawan appoint all Members of Council to the Minor Variance Committee;

Mayor     Sam Dunnett
Councillors     Crossman
Hampson
Mutton
Gray 
Carried

8.13    Resolution to appoint EMS advisory Committee member

RESOLUTION No. 2010-479
Moved By:    Jack Crossman              Seconded By: Barry Mutton   

Be it resolved that the Council of the Municipality of Magnetawan appoint Barb Marlow to the Parry Sound EMS advisory Board.
Carried

8.14    Resolution to appoint Eastholme, Home for the Aged, Member

RESOLUTION No. 2010-480
Moved By:    Bryan Hampson              Seconded By: Charlie Gray

Be it resolved that the Council of the Municipality of Magnetawan appoint Eastholme, Home for the Aged, Betty Barnes.
Carried



8.15    Parry Sound DSSAB consideration appointment

Council noted that they will await the Mayor to visit the other Municipalities in area #5 and Council can make a decision in January on who to appoint.


8.16    Board of Health Appointment

RESOLUTION No. 2010-481
Moved By:    Barry Mutton                Seconded By:    Jack Crossman 

Be it resolved that the Council of the Municipality of Magnetawan appoint;
Bruce Campbell
To the Health Board. 
Carried

9.    ACCOUNTS

RESOLUTION No. 2010-482
Moved By:    Charlie Gray                Seconded By:    Bryan Hampson 

Be it Resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 6574-6636 and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $24,060.14 and Levies $12,608.00; and General Government (Payroll and Vouchers) $79,709.59; for a total of $116,377.73

And Further that the Treasurer and Mayor be authorized to sign cheques for the end of December accounts to be ratified by Council at the Regular Council meeting to be held January 12, 2011
Carried


10.    CLOSED SESSION

RESOLUTION No. 2010-483
Moved By:    Barry Mutton                Seconded By:    Jack Crossman 

Be it Resolved that the Council of the Municipality of Magnetawan enters into Closed Session;
One (2) items with regard to Personal matters about an identifiable individual, including municipal or a local board employee;
Carried





RESOLUTION No. 2010-484
Moved By:    Barry Mutton                Seconded By:    Jack Crossman 

Be it Resolved that the Council of the Municipality of Magnetawan now returns to open session at 11:00 p.m.
Carried
11.    ADJOURNMENT

RESOLUTION No. 2010-485
Moved By:    Charlie Gray            Seconded By:    Bryan Hampson 

Be it Resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at 11:00 p.m.
Carried

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