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AGENDA
REGULAR MEETING OF COUNCIL
Wednesday January 12, 2011
7:00 p.m.
Magnetawan Community Centre

Present:     Mayor:        Sam Dunnett
Councillors:     Barry Mutton, Jack Crossman, Charlie Gray and Bryan Hampson 
Staff:         Mark Urbanski CAO / Clerk

1.    ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Sam Dunnett

Mayor Sam Dunnett hoped that everyone had a joyous Christmas Holiday Season and thanked the people in the audience for attending.

The Mayor noted that two items under new business were to be added on the agenda 9.4 and 9.5.
RESOLUTION No. 2011-10
Moved By:    Bryan Hampson            Seconded By: Charlie Gray

Be it Resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Regular meeting of Council on Wednesday January 12, 2011, as amended. 
Carried
2.    DECLARATION OF PECUNIARY INTEREST

Councillor Crossman declared an interest with regard to the Municipal lease payment for the Ahmic Harbour Fall Hall under accounts for approval.

3.    MINUTES OF PREVIOUS MEETINGS

3.1 to 3.7

RESOLUTION No. 2011-11
Moved By: Bryan Hampson                 Seconded By: Charlie Gray 

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the following meetings;

Regular Meeting of Council November 24, 2010
Special Meeting of Council held December 3, 2010
Special Meeting of Council held December 8, 2010
Special Meeting of Council held December 13, 2010
Special Meeting of Council held December 16, 2010
Special Meeting of Council held December 20, 2010
Special Meeting of Council held January 4, 2011
Carried
4.    MUNICIPAL BOARDS / COMMITTEES

4.1    Central Almaguin Planning Board meeting minutes December 15, 2010

RESOLUTION No. 2011-12
Moved By:    Charlie Gray              Seconded By: Bryan Hampson

Be it resolved that the Council of the Municipality of Magnetawan receive the following;
Central Almaguin Planning Board meeting minutes December 15, 2010
Carried
5.    DEPUTATIONS AND PRESENTATIONS

5.1    George Brooks, Almaguin Fish Improvement Association

George Brooks from the Almaguin Fish Improvement Association gave a background of the organization and concerns their Association has regarding our area lakes and local economy. The Fish Improvement Association has reapplied for a permit to collect fish in order to facilitate restocking of the area lakes with the Ministry of Natural Resources.

The Association is requesting Council support for their application for a permit.

Mr. Brooks explained the many benefits of their program that has existed for years before their permit was not renewed, including educational purposes for the local school children, aid with the local economy with renewed angler participation and more fish within the area lakes.  

Council insisted that a letter would be sent to the Ministry of Natural Resources Biologist, the District Manager for the M.N.R., the Minister of Natural Resources and the local M.P.P. Norm Miller. 

6.    REPORTS OF MUNICIPAL OFFICERS

6.1    Council 1/3rd tax free remuneration allowance discussion

RESOLUTION No. 2011-13
Moved By: Jack Crossman                  Seconded By: Barry Mutton 

Whereas this meeting is a regular public Council meeting of Council;

And Whereas Section 283 of the Municipal Act, 2001, as amended, pertains to remuneration and expenses;

And Whereas Council passed resolution 2007-11 on Wednesday January 10, 2007, reaffirming that one-third of the remuneration paid to the elected members of the Council and its Local Boards is deemed as expenses incident to the discharge of their duties as members of the Council or Local Board;

Now Therefore be it Resolved that the Council of the Municipality of Magnetawan shall not repeal Resolution No. 2007-11, which by virtue of Section 283 (5) of the Municipal Act, 2001, as amended, is deemed to be a By-law of this Municipality.
Carried

6.2    Municipal Auditing services discussion

Council discussed the merits of the Audit R.F.P.’s that were opened up in December and concluded that the lowest cost bid was from Pahaphill and Associates. Council also discussed going with a two year term rather than the four year term stated in the RFP. It was also noted that the lowest cost for the RFP’s for Eastholme was also Pahaphill and Associates.

6.3    Recreation Committee Appointment’s

RESOLUTION No. 2011-14
Moved By:    Barry Mutton                  Seconded By: Jack Crossman 

Be it resolved that the Council of the Municipality of Magnetawan appoint:
Janice Skinner
Ara Wheeler
Maggie Wilson
Laura Metcalf
Alieen Ireland

As members of the Recreation Committee for the term of 2011-2014.

Carried






6.4    Community Centre Committee Appointment

RESOLUTION No. 2011-15
Moved By: Bryan Hampson                  Seconded By: Charlie Gray 

Be it resolved that the Council of the Municipality of Magnetawan appoint:
Gayl Robertson and Mark Langford

As members’ of the Community Centre Committee for the term of 2011-2014.
Carried
7.    BY-LAWS

7.1 2011-02 Appointment of Municipal Auditor Firm

RESOLUTION No. 2011-16
Moved By: Jack Crossman                   Seconded By: Barry Mutton 

Be it Resolved that the Council of the Municipality of Magnetawan adopts by-law No. 2011-02, to appoint a Municipal Auditor for a 2 year term 2011-2012, be considered read a first, second and final third time.
Carried

7.1    2011-03 Borrowing for Current Expenditures in 2011

RESOLUTION No. 2011-17
Moved By:    Charlie Gray                  Seconded By: Bryan Hampson 

Be it Resolved that the Council of the Municipality of Magnetawan adopts by-law No. 2011-03 to meet temporary borrowing requirement for the Municipality, be considered read a first, second and final third time.
Carried

7.2    2011-04 Penalties and Interest Charges

RESOLUTION No. 2011-18
Moved By: Barry Mutton                  Seconded By: Jack Crossman 

Be it Resolved that the Council of the Municipality of Magnetawan adopts by-law No. 2011-04 to establish penalties and interest charges, be considered read a first, second and a final third time.
Carried


7.4 2011-05 Deeming By-law for Doris Langford

RESOLUTION No. 2011-19
Moved By: Charlie Gray                  Seconded By: Bryan Hampson 

Be it Resolved that the Council of the Municipality of Magnetawan adopts by-law No. 2011-05 to deem two lots, not to be considered a registered plan of Subdivision, be considered read a first, second and final third time.
Carried

8    CORRESPONDENCE
8.1    Correspondence for Action

8.1.1    Northeastern Fire Education Conference

RESOLUTION No. 2011-20
Moved By:    Bryan Hampson                  Seconded By: Charlie Gray 

Be it resolved that the Council of the Municipality of Magnetawan send the following members of Council to attend the Northeastern Fire Education Centre Conference 2011 March 31 – April 3 in North Bay; Councillor’s Gray, Hampson and Crossman.
Carried

Council noted that the Fire Chief or anyone else who Chief Hindle thinks should go to the Fire Conference from the Fire Department will have to have a resolution from Council to do so.

8.1.2    Planning Board File No. B052/10 Johnston Right-of-way

RESOLUTION No. 2011-21
Moved By:    Jack Crossman                  Seconded By: Barry Mutton 

Be it resolved that the Council of the Municipality of Magnetawan Recommends that the Planning Board approve File No. B052/10 Johnston Right-of-way.
Carried
8.1.3    Road request by the Carew’s

A road maintenance issue was discussed by Council members upon a request by the Carew’s to have their road maintained by the Municipality. Council members gave their recollection of events since the early 1970’s on that portion of road and Mr. Carew stated his desire to have the road maintained with full Municipal services.

Council wanted the CAO / Clerk to arrange a meeting on site with members of Council sometime in the near future to have a look at the road.
8.2    Correspondence for Information

8.2.1    Magnetawan and Area Business Association meeting minutes November 15, 2010
8.2.2    Ministry of Finance regarding the OMPF 2011 Allocations

The Mayor asked if there were any comments or questions from Council.

9    NEW BUSINESS

9.1    District Social Services Board Area #5 Appointment Resolution

RESOLUTION No. 2011-22
Moved By:                    Seconded By:

Be it resolved that the Council of the Municipality of Magnetawan appoint Bill O’Hallarn and Bill de Vries as the Area # 5 District Social Services Board representatives for Parry Sound.

Carried
9.2    Veterinary Assistance Program information

RESOLUTION No. 2011-23
Moved By:     Bryan Hampson                Seconded By: Charlie Gray

Be it resolved that the Council of the Municipality of Magnetawan support the Vet Services assistance program in the amount of $385.00 that will help the East Parry Sound Vet Service Committee.
Carried
9.3    Magnetawan Lions auction item request

RESOLUTION No. 2011-24
Moved By:     Barry Mutton                    Seconded By: Jack Crossman

Be it resolved that the Council of the Municipality of Magnetawan support the upcoming Lion’s auction through a $100.00 Magnetawan Bait and Tackle gift certificate.  
Carried









9.4    Special Council meeting in Sundridge for educational purposes

RESOLUTION No. 2011-25
Moved By:     Jack Crossman                Seconded By: Barry Mutton   

Be it resolved that the Council of the Municipality of Magnetawan attend the special council training day in the Village of Sundridge January 12, 2011 for the purposes of educational training.
Carried

9.5    Parry Sound Victim Crisis request for donation

RESOLUTION No. 2011-26
Moved By:     Barry Mutton                    Seconded By: Jack Crossman

Be it resolved that the Council of the Municipality of Magnetawan assist the District of Parry Sound Victim Crisis Assistance and referral Service in the amount of $500.00
Carried

10    ACCOUNTS

RESOLUTION No. 2011-27
Moved By:    Charlie Gray                    Seconded By:    Bryan Hampson 

Be it Resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 6741-6810 and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $20,603.59 and Levies $12,228.77; and General Government (Payroll and Vouchers) $56,564.13;

And Further that the Treasurer and Mayor be authorized to sign cheques for the Royal Bank Cheques 28-29 for a total of $598,443.49
Carried

11    ADJOURNMENT

RESOLUTION No. 2011-28
Moved By:    Bryan Hampson              Seconded By:    Charlie Gray   

Be it Resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at 9:05 p.m.
Carried

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