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Regular Meeting of Council

7:00 p.m.,Wednesday, September 26, 2012

Magnetawan Community Centre

Present:       Mayor, Sam Dunnett

Councillor, Charlie Gray                            Councillor, Barry Mutton

Councillor, Bryan Hampson                    Councillor, Jack Crossman

Staff:              Clerk-Administrator, Roger Labelle

Manager of Operations and Roads, Ron Catcher

Declaration of Pecuniary Interest and General Nature Thereof: Councillor Crossman

on the accounts payable list due to being named on the Ahmic Harbour Fire Hall lease.

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Resolution no. 2012-291

Moved by: Councillor Gray

Seconded by: Councillor Hampson

Be it resolved that the agenda for this regular meeting be adopted with addendum. Carried

Resolution no. 2012-292

Moved by: Councillor Crossman

Seconded by: Councillor Mutton

Be it resolved that the minutes of the regular Council meeting of September 12, 2012 and

special meetings of September 12 and 18, 2012 be adopted. Carried

Resolution no. 2012-293

Moved by: Councillor Gray

Seconded by: Councillor Hampson

Be it resolved that the attached proposal dated September 24, 2012 from Lakeland Power Distribution Ltd be accepted using the south side of William Street from Church Street to build the hydro pole line as per schedule “A”; and

That the survey costs be paid by the Municipality; and

Further that Lakeland Power Distribution Ltd be advised that the pole line should be underground instead of aboveground. Carried

Resolution no. 2012-294

Moved by: Councillor Mutton

Seconded by: Councillor Crossman

Be it resolved that the request of Strong Township as per letter dated September 13, 2012 to erect a solar stop sign at the intersection of Machar Strong Boundary Road and Cheer Lake Road, be accepted; and

Further that a by-law be prepared for Council’s adoption at the next meeting. Carried

Resolution no. 2012-295

Moved by: Councillor Gray

Seconded by:  Councillor Hampson

Be it resolved that Clerk-Administrator be authorized to attend the provincial/federal Economic Development 101 information session on October 24, 2012 in South River. Carried

Resolution no. 2012-296

Moved by:  Councillor Mutton

Seconded by: Councillor Crossman

Be it resolved that  $200.00 be donated to the Burk’s Falls and District Food Bank

for the year 2012. Carried

Resolution no. 2012-297

Moved by: Councillor Mutton

Seconded by: Councillor Crossman

Be it resolved that the following tenders for the purchase and delivery of 32 tires/rims, including installation of tires on the rims for the Public Works Department be received;

Junior’s Tire Services  $21,003.52 plus taxes

Gilroy’s Tire                              $26,203.35 taxes included

Further that the lowest tender be accepted. Carried

Resolution no. 2012-298

Moved by: Councillor Hampson

Seconded by: Councillor  Gray

Be it resolved that the following Request for Proposals (RFP) to provide engineering services for culvert replacement design at 2 locations within the Municipality be received;

RFP # 1  from AECOM

Location # 1  -  Highland Drive (1 x 60” round galvanized culvert)           $16,000 + hst

Location # 2 – Nipissing Road South (2 x 30” round galvanized culvert) $13,500 + hst

RFP # 2 from Tulloch

Location # 1 -  Highland Drive (1 x 60” round galvanized culvert             $17,940 + hst

Location # 2 – Nipissing Road South (2 x 30” round galvanized culvert) $17,940 + hst

RFP # 3 from Tatham & Associates Ltd

Location # 1 – Highland Drive (1 x 60” round galvanized culvert)             $20,400 + hst

Location # 2 – Nipissing Road South (2 x 30” round galvanized culvert) $18,700  + hst

RFP # 4 from J. L Richards & Associates Ltd

Location # 1 – Highland Drive (1 x 60” round galvanized culvert)             $16,900 + hst

Location # 2 -  Nipissing Road South (2 x 30” round galvanized culvert)  $13,900 + hst

And further that the lowest RFP be accepted. Carried

Resolution no. 2012-299

Moved by: Councillor Crossman

Seconded by: Councillor Mutton

Whereas under Council’s Statement of Directions and Priorities 2011-2014 item # 20 is for the completion of a Municipal Asset Management Plan; and

Whereas the information in the attached Expression of Interest is factually accurate; and

Whereas the development of an Asset Management Plan that includes all of the information and analysis described in Building Together: Guide for Municipal Management Plans is a priority;

Now therefore be it resolved that the Treasurer be authorized to file the attached Expression of Interest under the Municipal Infrastructure Investment Initiative program. Carried

Resolution no. 2012-300

Moved by: Councillor Gray

Seconded by: Councillor Hampson

Be it resolved that Council recognizes payment of cheques numbered 9117 - 6162 and approves the accounts in the amount of:

Roads - payroll and vouchers                                $  69,781.27

Levies                                                                           $ 392,410.56

General Government (payroll & vouchers)       $   77,468.07

$  539,659.90  Carried

Resolution no. 2012-301

Moved by: Councillor Mutton

Seconded by: Councillor Crossman

Be it resolved that this meeting now adjourns at 8:50 p.m..  Carried

______________________

Mayor

_____________________

Clerk-Administrator

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