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The Corporation of the Municipality of Magnetawan

MINUTES

REGULAR MEETING OF COUNCIL
Wednesday September 23, 2009
7:00 p.m.
Magnetawan Community Centre

1. ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Dick Smith

Mayor Smith noted that the Health Care coalition had a meeting on September 14 and that there is one on September 28 regarding the centre to be held at the Burk’s Falls Legion. The Mayor also updated Council on the Magnetawan Central School that is currently up for review for closure again and some of the process involved and that the Ministry of Education still views the school as a supported school that is too far to have students travel for education purposes.  The Mayor also updated Council on South Spark’s street project schedule. The Mayor also reminded Council of the 60th anniversary celebrations upcoming for the Magnetawan Central Public School.

RESOLUTION No. 2009-400
Moved By: Tony Pratas     Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Regular meeting of Council on Wednesday September 9, 2009 and to include the Magnetawan Central School under new business for discussion.
Carried
2. DECLARATION OF PECUNIARY INTEREST
None Declared

3. MINUTES OF PREVIOUS MEETINGS

RESOLUTION No. 2009-401
Moved By: Kris Nicholls     Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the September 9, 2009 Regular Council meeting.
Recorded Vote: Yes    No
Councillor Tod     x
Councillor Pratas    x
Councillor Nicholls x
Mayor Smith   x
Councillor Paul x
Carried
4. MUNICIPAL BOARDS / COMMITTEES

RESOLUTION No. 2009-402
Moved By: Frank Tod     Seconded By: Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan receives the following Minutes/Reports from Municipal Boards and Committees;
South East Parry Sound District Steering Committee
D.S.S.A.B. Meeting Minutes for Thursday July 9, 2009
Permit summary Joint Building Committee update
Carried
5. DEPUTATIONS AND PRESENTATIONS
None

6. REPORTS OF MUNICIPAL OFFICERS
6.2
RESOLUTION No. 2009-403
Moved By: Kris Nicholls    Seconded By: Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan Waive the Rules of Procurement By-Law  2004-37 and sole source required Radio Dispatch System after receiving two quotations from a limited amount of available suppliers and approve up to $6,600 to Telequip for the required Radio system upgrades. 
Carried
6.3
RESOLUTION No. 2009-404
Moved By: Kris Nicholls    Seconded By: Patti Paul

Be it resolved that the Council of the Municipality of Magnetawan Waive the Rules of Procurement By-Law  2004-37 and single source required tires and rims after receiving three quotations from a limited amount of available suppliers and approve up to $6,957.00 to Centennial Tire for rims and tires for Public Works as per attached memo dated September 17, 2009. 
Carried

7. BY-LAWS

7.1 
RESOLUTION No. 2009-405
Moved By: Kris Nicholls    Seconded By: Tony Pratas

Whereas the original Stimulus application #562 has been adjusted by OMAFRA;
And Whereas there has been some modifications made by the CAO/Clerk with OMAFRA representatives to said application including the start date of commencement of the project, which also has been confirmed by OMAFRA;
Now therefore be it resolved that the Council of the Municipality of Magnetawan adopts By-law # 2009-59 being a by-law to enter into a contribution agreement for infrastructure projects with the Canadian and Provincial Governments as outlined in schedule ‘A’ of the by-law be considered read a first, second and third time and considered approved.

Recorded Vote: Yes     No
Councillor Tod  x
Councillor Pratas x
Councillor Nicholls x
Mayor Smith   x
Councillor Paul x
Carried
7.2
RESOLUTION No. 2009-406
Moved By: Patti Paul     Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan adopts By-law # 2009-60  being a by-law to designate Mark Urbanski as the Municipal Corporate Lottery Licensing Officer be considered read a first time, second time and a final third time.
Carried
8. CORRESPONDENCE

8.1 Correspondence for Action
8.1.1 Cecebe Waterways Association request
Council directed the CAO/Clerk to bring forth a by-law this fall in order to capture the usage of public docks within Magnetawan and to discuss with the By-law enforcement officer that is familiar with the Ryerson Municipal by-law governing usage of docks.

 

8.1.2 C.U.P.E. Child Workers proclamation

RESOLUTION No. 2009-407
Moved By: Patti Paul     Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan recognize and acknowledge the celebration of Child Care Workers across Ontario along with C.U.P.E. on October 21, 2009.
Carried
Council requested the CAO to make arrangements in order to recognize Child Care Week for the Municipality and Council.
8.1.3 
RESOLUTION No. 2009-408
Moved By: Tony Pratas    Seconded By: Patti Paul

Be it resolved that the Council of the Municipality of Magnetawan direct the CAO to forward a letter of support briefly stating the benefits of the Almaguin Highlands Information Centre to Perry Township.
Carried

8.1.4 Permission to construct foundation request letter – C.B.O. comments to follow

CAO noted that this only could be approved by the C.B.O. and that the proponent has put in a Zoning-By-law amendment that will be addressed shortly, but there are some outstanding issues before any construction can be determined on the quarry property that the Municipal Planner, Chris Jones has brought up.

8.2 Correspondence for Information
RESOLUTION No. 2009-409
Moved By: Patti Paul     Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan receive Correspondence from;
Ministry of Affairs and housing MPMP requirements
Biomass innovation Centre conference information
Township of Whitestone A.H.P. support for Northern Component Extension
Carried

 


9. UNFINSIHED BUSINESS
9.1 Street Light discussion for South Sparks Street

RESOLUTION No. 2009-410
Moved By: Patti Paul     Seconded By: Frank Tod

Whereas the South Sparks Street road construction is nearing completion and the need to finalize the street light cost is required;
Be it resolved that the Council of the Municipality of Magnetawan expend up to $110,000 for the street light installment as recommended by the Municipal Engineer AECOM.
And Further that the street light costs come from the expected under expenditure of the South Sparks Street project and from current 2009 Public Works operations budget and the balance, if any, from the Working Capital reserve fund.
Carried
10. NEW BUSINESS
10.1 Magnetawan Central School discussion

Council discussed several options to address how to tactically bring to the forefront the importance once again of the pending school closure review that would be taking place soon again. Council wanted a letter to start to be sent to the School Board and copied to the Ministry of Education and shared with the local representatives from the school.

11. ACCOUNTS

RESOLUTION No. 2009-411
Moved By: Frank Tod     Seconded By: Patti Paul

Be it resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 4225-4291 inclusive and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $517,560.13 and Levies $ 13,548.36; and General Government (Payroll and Vouchers) $28870.35; for a total of $559,978.84.

Carried
RESOLUTION No. 2009-412
Moved By: Kris Nicholls    Seconded By: Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan approve the surplus equipment to be sold to the following for the price established as bidded;
1. Watson Winech for $2,375 for the 25 ton float
2. Glen Garage for $8,000 for the ’94 single axle truck
3. Watson Winech for $375 for the 1970 pumper
Carried

 

 

 

12. CLOSED SESSION
RESOLUTION No. 2009-413
Moved By: Frank Tod     Seconded By: Patti Paul

Be it resolved that the Council of the Municipality of Magnetawan now enters a Closed Session pursuant to Section 239 (2) of the Municipal Act, 2001, S)  2001, Chapter 25 to Consider;

-Security and Personal matters carried over from last meeting due to time constraints -
Two items with regard to the Security of the Property of the Municipality;
Three items with regard to Personal matters about an identifiable individual, including municipal or local board employees;
One item of potential litigation;
Receiving of Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
Carried
RESOLUTION No. 2009-414
Moved By: Tony Pratas    Seconded By: Patti Paul
Be it resolved that the Council of the Municipality of Magnetawan now return to open session at 9:56 pm.
Carried
Councillor Tod left the meeting just before closed session ended.
Councillor Pratas left the meeting.
13. CONFIRMATORY BY-LAW 2009-61

RESOLUTION No. 2009-415
Moved By: Patti Paul     Seconded By: Kris Nicholls
Be it resolved that the Council of the Municipality of Magnetawan introduces By-law No. 2009-61, being a by-law to confirm the proceedings of Council at its meeting of September 23, 2009 and adopts the by-law as being read the first time, second time and a final third time;
And Further that the Mayor and Clerk be authorized to sign the By-law and to affix the Corporate seal.
Carried

 

14. ADJOURNMENT

RESOLUTION No. 2009-416
Moved By: Patti Paul     Seconded By: Kris Nicholls
Be it resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at: 9:57 p.m.
Carried

 

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