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The Corporation of the Municipality of Magnetawan

MINUTES

REGULAR MEETING OF COUNCIL
Wednesday October 14, 2009
7:00 p.m.
Magnetawan Community Centre

1. ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Dick Smith

RESOLUTION No. 2009-417
Moved By: Frank Tod     Seconded By: Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Regular meeting of Council on Wednesday October 14, 2009 and to include one other item under personal identifiable individual for closed session and remove cemetery by -aw amendment under bylaws  2009-62.
Carried
2. DECLARATION OF PECUNIARY INTEREST
None Declared

3. MINUTES OF PREVIOUS MEETINGS

RESOLUTION No. 2009-418
Moved By: Tony Pratas     Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the September 23, 2009 Regular Council meeting.
Carried
4. MUNICIPAL BOARDS / COMMITTEES

RESOLUTION No. 2009-419
Moved By: Kris Nicholls    Seconded By: Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan receives the following Minutes/Reports from Municipal Boards and Committees;
Public Works Waste Management Committee September 23, 2009
Magnetawan Recreation Committee Special Meeting July 17, 2009
Central Almaguin Planning Board Minutes of August 5, 2009
Almaguin Highlands Economic Development Committee Sept. 17, 2009
Cemetery Board Minutes of June 2009

Councillor Tod noted that under item 7.18 of the Economic Committee Meeting should have said that the Build Canada Fund is being considered, not will.

The CAO was asked to make sure that the Cemetery Board Chair set a date and time for an upcoming Cemetery meeting.
Carried
5. DEPUTATIONS AND PRESENTATIONS
None

6. REPORTS OF MUNICIPAL OFFICERS
6.1
RESOLUTION No. 2009-420
Moved By: Tony Pratas    Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan pay the outstanding invoice sent to the Friendship club in the amount of $1,575.00 to Custom Home Designs.

Carried
CAO noted that the Municipality is helping out the Friendship Club put forward a Trillium Grant that Council will consider at the October 28, 2009 meeting to retro fit.
6.2
RESOLUTION No. 2009-421
Moved By: Frank Tod     Seconded By: Patti Paul

Be it resolved that the Council of the Municipality of Magnetawan award the request for the Stimulus Funding Building site design options for the Community Centre Retro and library and/or medical clinic plus the Public Works Garage in order to prepare Council for a decision to go out to tender for the Stimulus funding project to AECOM in the amount of up to $36,400.00 as outlined in their proposal attached.
Carried
CAO informed Council as to site options at the current public works facility and said that if the new garage goes on the footprint, minding setbacks, that it would be considered legal non-conforming considering that the shop is now on M1 Zoning. Council instructed the CAO to apply on behalf of the Municipality to rezone the M1 designation to Institutional as soon as possible in order to place the shop in a different location on the property.

6.3
The CAO gave a verbal breakdown of costs to the Corporate Municipal employee benefit policy plan. The CAO noted that there have been concerns over privacy on the way invoices are handled and paid along with the taxed portion of the Municipal reimbursements.  As well the CAO pointed out that after some quotes from brokers the costs appeared to be almost break even for the corporation with a complete benefit package with some modifications. Council noted that the Union Contract had been signed and the CAO pointed out that the union collective agreement would only have a MOU attached to the contract and that the Union would have to clarify that. Council requested the CAO bring forward costs associated and a report to Council on the findings.

6.4

CAO gave a rundown of the Sound Software and what they could provide the Municipal Corporation in terms of web site development and services. Adrian from Sound Software was recognized by the Council to speak on the company’s proposal.

RESOLUTION No. 2009-422
Moved By: Tony Pratas    Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan Waive the Rules of Procurement By-Law  2004-37 and single source to Sound Software in the amount of $4,500.00 for a new Municipal web based site that enables a ‘Community Access’ for not-for-profit users within the Municipality;
And Further that Sound Software becomes the host for the Municipal Web page;
And That the Municipality enters into a working agreement for the term of 3 years with Sound Software in the amount of a retainer fee of up to a $3,000 per annual of the terms of the working agreement.
Carried
6.5
RESOLUTION No. 2009-423
Moved By: Frank Tod     Seconded By: Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan under procedural by-law # 2009-06  section 3.3 forgoes the November 11, 2009 Regular Council meeting;
And Further that Notice be sent out in the local paper and on the Municipal Web Site that the next Regular meeting of Council after November 11th ,2009 take place on November 28th, 2009. 
Carried

 

 

RESOLUTION No. 2009-424
Moved By: Kris Nicholls    Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan close the Municipal Administration office to the public on Thursday November 12, 2009 for Municipal Administration Staff training;
And Further that Notice is sent out in the local paper and on the Municipal Web Site noting that the Administration offices will be closed on November 12, 2009. 
Carried
RESOLUTION No. 2009-425
Moved By: Kris Nicholls    Seconded By: Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan close the Municipal Administration office for the Christmas Holidays from December 25th,2009 to reopen January 4th, 2010.
And Further that Notice is sent out in the local paper and on the Municipal Web Site noting that the Administration offices will be closed and that staff be notified to take their holiday time during the scheduled closure.
Carried
7. BY-LAWS
7.1 
RESOLUTION No. 2009-426
Moved By: Kris Nicholls    Seconded By: Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan adopts By-law # 2009-62  being a by-law to amend By-law 2009-29 regarding fees for tires at the Municipal Landfill sites.

Carried
8. CORRESPONDENCE
8.1 Correspondence for Action
8.1.1 Town of Machar request for support of their public school

RESOLUTION No. 2009-427
Moved By: Frank Tod      Seconded By: Patti Paul
Be it resolved that the Council of the Municipality of Magnetawan support the Township of Machar in its undertaking to call upon the Ministry for a review of the potential South River School Closing and that the Board continue to fund the rural schools within our area
And Further that this resolution be forwarded to the Township of Machar
Carried

 

8.1.2  SAC Breakfast program support request

RESOLUTION No. 2009-428
Moved By: Patti Paul     Seconded By: Kris Nicholls
Be it resolved that the Council of the Municipality of Magnetawan support the Magnetawan Central School Advisory Council in the amount of $ 300.00 to go towards their breakfast program.
Carried
8.1.3 Re: School Alliance
RESOLUTION No. 2009-429
Moved By: Patti Paul     Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan support the Community School Alliance on their “Smart Moratorium” regarding school closures.
And Further that this resolution of support be sent to the Community School Alliance and our M.P.P. Norm Miller along with a letter. 
Carried
8.1.4 Burk’s Falls Food Bank Request
RESOLUTION No. 2009-430
Moved By: Frank Tod     Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan support the Burk’s Falls and District Food Bank for 2009  in the amount of $ 500.00 to go towards feeding people in need.

Carried
Mayor and Council took a leave at 8:45 pm for a washroom break and stretch.
Council resumed at 8:51 pm
8.2 Correspondence for Information
RESOLUTION No. 2009-431
Moved By: Patti Paul     Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan receive Correspondence from;
Crime Stoppers appreciation letter for Council’s 2009 support
MPAC information on Bank Towers decision
Response back from Premier regarding Health Care services

Carried

 

9. UNFINSIHED BUSINESS
9.1 Day camp Submission from 2009 March

CAO said that this was brought forward because a response had not been received as to validate whether or not Council thought the idea of a day camp in the summer run by the Municipality or in conjunction with the Municipality for children within the community. Council directed the CAO to explore the possibility within the 2010 budget and look at the possibility if Camp Kahquah was interested in a venture as such.

10. NEW BUSINESS
10.1 ATV By-Law
Councillor Tod was wondering if the Legislation had changed to be able to have two up ATV’s be able to ride on local road shoulders. Council directed the CAO to have the By-law Officer draft up what the Legislation is and place it into Council mailboxes, if there is a change in Legislation to bring it back to Council for changes.

10.2 2010 Municipal Elections
After a brief summary from Mayor Smith, Council unanimously agreed to have the CAO/Clerk bring forward a By-law prescribing the vote by mail method for the 2010 Municipal elections for Magnetawan.
The CAO noted that it will be looked into and the By-law should be place on a future Council meeting for consideration for either October 28th or November 25th.

10.3 Support for Magnetawan Public School

Council directed the CAO to place a resolution on the next meeting agenda for support of other Municipalities within the District of Parry Sound for the Magnetawan Public School.

 

 

 

 

 

 

 

 


11. ACCOUNTS

RESOLUTION No. 2009-432
Moved By: Kris Nicholls    Seconded By: Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 4292-4414 inclusive and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $577,144.73 and Levies $ 146,296.83; and General Government (Payroll and Vouchers) $86,684.65; for a total of $810,126.21.

Recorded vote requested by Councillor Tod
Yes     No
Councillor Pratas   x
Councillor Paul  x
Mayor Smith   x
Councillor Nicholls  x
Councillor Tod       x

Carried

12. CLOSED SESSION
RESOLUTION No. 2009-433
Moved By: Kris Nicholls    Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan now enters a Closed Session pursuant to Section 239 (2) of the Municipal Act, 2001, S)  2001, Chapter 25 to Consider;

Two items with regard to Personal matters about an identifiable individual, including municipal or local board employees;
One item of potential litigation;
Receiving of Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
Carried

 

 

 


RESOLUTION No. 2009-434
Moved By: Kris Nicholls    Seconded By: Patti Paul
Be it resolved that the Council of the Municipality of Magnetawan now return to open session at 10:57 pm.
Carried
13. CONFIRMATORY BY-LAW 2009-63

RESOLUTION No. 2009-435
Moved By: Frank Tod     Seconded By: Patti Paul
Be it resolved that the Council of the Municipality of Magnetawan introduces By-law No. 2009-63, being a by-law to confirm the proceedings of Council at its meeting of October 14, 2009 and adopts the by-law as being read the first time, second time and a final third time;
And Further that the Mayor and Clerk be authorized to sign the By-law and to affix the Corporate seal.
Carried
14. ADJOURNMENT

RESOLUTION No. 2009-436
Moved By: Patti Paul     Seconded By: Frank Tod
Be it resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at: 10:59 p.m.
Carried

 

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