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The Corporation of the Municipality of Magnetawan

MINUTES

REGULAR MEETING OF COUNCIL
Wednesday January 13, 2010
7:00 p.m.
Magnetawan Community Centre
Present: Mayor Dick (Richard) Smith
Councillors: Frank Tod, Patti Paul, Tony Pratas and Kris Nicholls
Staff: Mark Urbanski and Jim Mahoney arrived at 9:30 p.m.

1.    ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Dick Smith

Mayor Smith welcomed Council and the public to the first Council meeting of 2010 and mentioned a 50th anniversary Ontario Engineering book that celebrates the engineering achievements throughout Ontario is available for review in the Public Library. The Mayor thanked the Recreation Committee for their efforts on the torch run event that never took place because of a last minute change by the Olympic torch organizers on December 30, 2009. The Committee and over 100 people were hoping to see the Olympic Torch, but were disappointed to hear about the last minute change in plans, which meant it didn’t travel past Highway #520 on Highway #124. The O.P.P. Called at the last minute to say it wouldn’t be coming through the Municipality.   

CAO Mark Urbanski noted that Jim Mahoney would be attending closed session to give an update on recent property standards and By-law enforcement infractions currently in litigation and pending litigation action. As well Jim will be taking part of the closed session meeting, as the Clerk will be removing himself for part of the closed meeting session tonight.


RESOLUTION No. 2010-01
Moved By: Frank Tod                    Seconded By: Patti Paul

Be it resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Regular meeting of Council on Wednesday January 13, 2010 and add one additional item under personal for Closed Session.
Carried
2.    DECLARATION OF PECUNIARY INTEREST
None Declared



3.    MINUTES OF PREVIOUS MEETINGS

RESOLUTION No. 2010-02
Moved By: Frank Tod                     Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the December 09, 2009 Regular Council meeting.
Carried
4.    MUNICIPAL BOARDS / COMMITTEES

Councillor Tod requested Council support by way of resolution EastHomle’s request for additional Provincial Funding for 2010.

RESOLUTION No. 2010-03
Moved By: Kris Nicholls                Seconded By: Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan hereby support EastHolme in their quest to garner more funding for the year 2010 and beyond;

And Further that a letter signed by the Mayor on behalf of Council be sent to Eastholme and M.P.P., M.P. for Parry Sound Muskoka to support EastHolme budget and sent to others.

Carried

Councillor Tod asked about the P.O.A. outstanding fines. The Mayor said he gave a copy of that to the Treasurer.

RESOLUTION No. 2010-04
Moved By: Frank Tod                    Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan receives the following Minutes/Reports from Municipal Boards and Committees;
Parry Sound P.O.A. Partners Minutes December 17, 2009 and Budget 2010 projections
North Bay / Parry Sound District Heath Unit Minutes October 28, 2009
North Bay / Parry Sound District Heath Unit Minutes November 24, 2009
North Bay / Parry Sound District Heath Unit report to Board of Health
D.S.S.A.B. Minutes of November 12, 2009




Parry Sound District Emergency Medical Advisory Minutes December 3, 2009
Almaguin Highlands Economic Partnership Committee Minutes November 19, 2009
EastHolme 2010 update Report December 16, 2009
South East Parry Sound District Steering Committee November 26, 2009

Carried
CAO, Mark Urbanski asked if Council wished him to attend as the Corporation representative for the Almaguin Highlands Economic Partnership Committee.  Council consented that the CAO should attend as the Municipal Committee representative on behalf of the Corporation.

5.    DEPUTATIONS AND PRESENTATIONS
None

6.    REPORTS OF MUNICIPAL OFFICERS

7.    BY-LAWS
7.1    Alternative Vote by mail By-Law
RESOLUTION No. 2010-05
Moved By: Kris Nicholls                Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-01 being a by-law to establish an alternative voting method for the Municipal Election year 2010 be considered read a first time and second time
Carried
RESOLUTION No. 2010-06
Moved By: Patti Paul                    Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-01 being a by-law to establish an alternative voting method for the Municipal Election year 2010 be considered read a third time and finally passed.  
Carried
7.2    Penalties and interest By-law
RESOLUTION No. 2010-07
Moved By: Patti Paul                    Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-02 being a by-law to establish penalties and interest charges be considered read a first time, second time and a final third time.  
Carried
7.3     Temporary Borrowing By-law
RESOLUTION No. 2010-08
Moved By: Kris Nicholls                Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-03 being a by-law to allow temporary borrowing for the current year be considered read a first time, second time and a final third time.  
Carried
8.    CORRESPONDENCE
8.1    Correspondence for Action
8.1.1    Nuisance Bear request

RESOLUTION No. 2010-09
Moved By: Patti Paul                    Seconded By: Kris Nicholls

Be it Resolved that the Council of the Municipality of Magnetawan Hereby support Municipality of Whitestone nuisance Bear resolution and call to action to by the Province of Ontario to reinstate some form of the spring bear hunt.  

And Further that this resolution be sent to the Municipal Association of Parry Sound and the Municipality of Whitestone.
Carried

8.1.2     Membership Dues

RESOLUTION No. 2010-10
Moved By: Kris Nicholls                Seconded By: Patti Paul    

Be it Resolved that the Council of the Municipality of Magnetawan request the Municipal treasurer to pay the 2010 annual fee to F.O.N.O.M. of $180.00.

Carried
8.1.3    2010 Advance Library Funding
RESOLUTION No. 2010-11
Moved By: Patti Paul                    Seconded By:    Kris Nicholls

Be it Resolved that the Council of the Municipality of Magnetawan hereby direct the Municipal Treasurer to forward $10,000.00 in operating funds to the Magnetawan Public Library Board, which will form part of the 2010 Municipal operating budget for the Magnetawan Public Library in order for the Service to continuing operating until the 2010 Municipal Budget is completed.

Carried
8.1.4    Library seed funding for Grants
RESOLUTION No. 2010-12
Moved By: Frank Tod                    Seconded By:    Kris Nicholls

Be it Resolved that the Council of the Municipality of Magnetawan acknowledge the request from the Magnetawan Public Library Board for start up funds for grant applications to go towards renovating the proposed new portion of the Library within the Community Centre;

And Further that the request for $20,000 be dealt with as part of the Municipal 2010 budget.

Deferred until February 10, 2010
The C.A.O. and Members of Council felt that it was premature to bring forward the request from the Library since the RFP on the facility and the budget had not been addressed first.
8.1.5    Perry Township technology request
RESOLUTION No. 2010-13
Moved By: Patti Paul                    Seconded By:    Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan financially support the new technology efforts of the Almaguin Highlands Information Centre in the amount of, $______
Deferred until February 10, 2010
Council requested the CAO Mark Urbanski to find out more about the request from Perry Township and bring forward a recommendation on an amount for Council’s consideration at the next Council meeting.
8.1.6    Carpool Funding request
RESOLUTION No. 2010-14
Moved By: Tony Pratas                Seconded By:    Patti Paul    

Be it Resolved that the Council of the Municipality of Magnetawan financially support the Women’s Own Resource Centre in the same amount as 2009 for the ‘Car Pool’ initiative.
Carried
The Council requested the Parks and Recreation Manager allocate one spot at the Community Centre for the Car pool initiative.
8.1.7    O.P.P. mailing request
RESOLUTION No. 2010-15
Moved By: Kris Nicholls                Seconded By:    Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan agree to place a Almaguin Highlands O.P.P. pamphlet in the mailing of the Municipal tax Bills subject to weight and size restrictions.
Carried


8.2    Correspondence for Information
RESOLUTION No. 2010-16
Moved By: Tony Pratas                 Seconded By:    Patti Paul

Be it resolved that the Council of the Municipality of Magnetawan receive Correspondence from;
O.M.P.F. 2010 Allocation Ministry of Finance
M.P.A.C. 2010 Funding requirements
Upcoming Lakeland Holding Inc. shareholder meeting
O.P.P. Almaguin Highlands 2010 Costing Summary
Letter from Ms. Tilson regarding accommodation for the terminally ill

Carried
Mark Urbanski mentioned that he has invited the O.P.P. to a future Council meeting to go over 2010 budget with them.
9.    UNFINSIHED BUSINESS
9.1    M.T.O. Purchase of land
RESOLUTION No. 2010-17
Moved By: Kris Nicholls                Seconded By:    Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan direct the CAO to send a response to M.T.O. that the Municipality is not interested in the purchase of the property on a first right of refusal basis.
Carried
9.2    C.B.O. Wage increase recommendation

RESOLUTION No. 2010-18
Moved By: Kris Nicholls                Seconded By:    Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan support a wage C.O.L.A. increase of 3% for the contract C.B.O. position for the Joint Building Committee’s consideration.

And Further that the agreement between Municipalities for the service of the C.B.O. through the Joint Building Committee incorporate reference to voting procedures for member Municipalities.
Carried


10.    NEW BUSINESS
10.1    Attendance at Good Roads

RESOLUTION No. 2010-19
Moved By: Kris Nicholls                Seconded By:    Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan reimburse Council Members Tod and Nicholls and Mayor Smith for costs associated with attending 2010 Ontario Good Roads Conference in Toronto in February as per Corporate policy.  
Carried
10.2     Cancel Council Meeting and hold Budget meeting
RESOLUTION No. 2010-20
Moved By: Patti Paul                Seconded By:    Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan waives the rules of procedural By-law and forgoes the Council meeting of January 27, 2010 in order to have a Committee of the Whole meeting, which will incorporate 2010 first Municipal Budget meeting;

And Further that the CAO advertise the Cancelation of the Council meeting and advertise the budget meeting.
Carried
11.    ACCOUNTS

RESOLUTION No. 2010-21
Moved By: Kris Nicholls                Seconded By:    Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 4292-4414 inclusive and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $577,144.73 and Levies $ 146,296.83; and General Government (Payroll and Vouchers) $86,684.65; for a total of $810,126.21.  

And Further that the Fire Chief’s Christmas card expense not be reimbursed.  

Carried

Council requested CAO Mark Urbanski to have the Parks and Recreation manager provide Councillors a small report as to where the funds were spent within the Friendship Centre.




12.    CLOSED SESSION
RESOLUTION No. 2010-22
Moved By: Patti Paul                    Seconded By:    Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan now enters a Closed Session pursuant to Section 239 (2) of the Municipal Act, 2001, S)  2001, Chapter 25 to Consider;

Three items with regard to Personal matters about an identifiable individual, including municipal or local board employees;
One Labour relations
Two items of potential litigation;
Two items Receiving of Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
One item with respect that a Council, Board, Committee or other body may hold a closed session meeting under another Act.
Carried
RESOLUTION No. 2010-23
Moved By: Frank Tod                    Seconded By:    Patti Paul
Be it resolved that the Council of the Municipality of Magnetawan go past the hour of 11:00 p.m.
Carried
CAO / Clerk Mark Urbanski left the meeting at 11: 29 p.m. Deputy Clerk Jim Mahoney remained in closed session with Council.

RESOLUTION No. 2010-24
Moved By: Tony Pratas                Seconded By:    Patti Paul
Be it resolved that the Council of the Municipality of Magnetawan now return to open session at 12:13 pm.                            
Carried
RESOLUTION No. 2010-25
Moved By: Patti Paul                    Seconded By:    Frank Tod
Be it resolved that the Council of the Municipality of Magnetawan support the Magnetawan Fall Fair financially, the same as 2009.
Carried




13.    CONFIRMATORY BY-LAW 2010-04

RESOLUTION No. 2010-26
Moved By: Kris Nicholls                Seconded By: Frank Tod    
Be it resolved that the Council of the Municipality of Magnetawan introduces By-law No. 2010-04, being a by-law to confirm the proceedings of Council at its meeting of January 13, 2010 and adopts the by-law as being read the first time, second time and a final third time;
And Further that the Mayor and Clerk be authorized to sign the By-law and to affix the Corporate seal.
Carried

14.    ADJOURNMENT

RESOLUTION No. 2010-27
Moved By: Frank Tod                    Seconded By:    Tony Pratas
Be it resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at: 12:17 a.m.
Carried


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