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Tuesday, August 22, 2017
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COUNCIL MEETING  MINUTES

June 8, 2016


The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, June 8, 2016 at 1:00 p.m.


Council members present: Mayor Sam Dunnett; Councillors Tim Brunton, Jack Crossman, Charlie Gray, and John Hetherington.


Staff in attendance: Clerk-Administrator, Andrew Farnsworth


Notice of this meeting was posted on the municipal web site.


1. CALL TO ORDER

The meeting was called to order at 1:00 P.M.

2. ADOPTION OF THE AGENDA

RESOLUTION  2016-183

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, June 8, 2016 with the following amendments: 11.1. FAD Architects re. Ahmic Community Centre; 11.2. Town of Kearney: Community development Officer application, year 2. (Carried)

3. DISCLOSURE OF PECUNIARY INTEREST

None disclosed.

4. ADOPTION OF MINUTES

RESOLUTION  2016-184

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Wednesday, May 25, 2016. (Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT

None.


6. PRESENTATIONS

None.


7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Public Works: Biddy Street Drainage Project, DM Wills tender awarding documents.


Council received the Biddy Street Drainage Improvements award recommendation and tender award checklist from engineer, D.M. Wills Associates.


7.2. Parks and Maintenance: opening/closing dates for locks signage.

Council gave direction to the Clerk-Administrator for the Parks and Maintenance Manager to change the 2017 opening date for the locks to the Canada Day long weekend.


7.3. Clerk-Administrator’s Report: verbal updates.

The Clerk-Administrator discussed the following items with Council: upcoming AMCTO conference; summer vacation plan; and timing of the next meeting of Council.


7.4. Provincial Offences Act Committee updates.

The Mayor provided Council with a verbal summary of discussions at the POA Committee.

7.5. Central Almaguin Planning Board: meeting minutes, May 18, 2016

RESOLUTION 2016-185

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes from the May 18, 2016 meeting of the Central Almaguin Planning Board.(Carried)

8. BY-LAWS

8.1. RESOLUTION 2016-186

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2016-23, being a By-law to set and levy the rates of taxation in 2016. (Carried)


8.2. RESOLUTION 2016-187

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2016-24, being a By-law to confirm the proceedings of Council of May 25, 2016. (Carried)


9. CORRESPONDENCE

9.1. Jason Emlaw: sewage sludge application on farm fields.


Jason Emlaw and Rebecca Nutter addressed Council regarding concerns over the spreading of sewage sludge, known as Non-Agricultural Source Material (NASM), on a neighbour’s farm. Council directed the Emlaws to contact the Ministry of the Environment (MOE) and the Ministry of Agriculture, Food and Rural Affairs with their concerns. Council directed the Clerk-Administrator to contact the MOE for more information on the matter.


9.2. Alison Warnock: traffic speed on Bay Street, Magnetawan.


Council gave direction to the Clerk-Administrator for the Public Works Superintendent to install more speed limit signs around the Village of Magnetawan and to install a “children playing” sign on Bay Street.

9.3. Jeremy and Eleanor Egan: Ahmic Harbour street lighting.


Council directed the Clerk-Administrator to notify the Egans that no further work would be performed on the streetlight in question on Mary Street in Ahmic Harbour.


9.4. Whitestone and Area Nursing Station: request for Magnetawan representative.

RESOLUTION 2016-188

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan appoints Garfield Robertson as the Magnetawan Representative on the Whitestone and Area Nursing Station Committee. (Carried)


9.5. Town of Kearney: Regional fire automatic aid agreement.

9.6. Canadian TODS Ltd.: Ontario signs renewal.

RESOLUTION 2016-189

Moved by Councillor Hetherington; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes payment to the Canadian Tourism-Oriented Directional Signage (TODS) Ltd. for annual tourism signage fees in the amount of $752.58 inclusive of HST. (Carried)

9.7. Municipal World Magazine: subscription renewal.

RESOLUTION 2016-190

Moved by Councillor Gray; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes the renewal of the Municipal World Magazine subscription with 6 (six) copies for a 3 (three) year term. (Carried)

9.8. City of Greater Sudbury: request for donation to purchase P.E.T. scanner.

9.9. The Clerk-Administrator directed Council to the Correspondence Folder, to be viewed at leisure.

  1. 10. UNFINISHED BUSINESS

None.

  1. 11. ADDENDUM

11.1. FAD Architects re. Ahmic Community Centre.


Council directed the Clerk-Administrator to organize a meeting between members of Council, FAD Architects, the Chief Building Official, and the Parks and Maintenance Manager to discuss improvements required to make the Ahmic Community Centre operational.

11.2. Town of Kearney: Community Development Officer application, year 2.


Council directed the Clerk-Administrator to invite the Community Development Officer to the next Council meeting to present a work plan for the remainder of 2016 and for 2017.

  1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL

RESOLUTION 2016-191

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period May 16 to May 31, 2016 in the amount of $318,916.80. (Carried)

  1. 13. CLOSED SESSION

RESOLUTION 2016-192

Moved by Councillor Gray; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan moves to a closed session at 2:50 P.M., pursuant to Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as the subject matter being considered is: (d) labour relations or employee negotiations (being an update on employee performance; being a discussion of staff vacation); and (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (being to receive correspondence re: D. Free hearings.) (Carried)

RESOLUTION 2016-193

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan returns to open session at 3:55 P.M. (Carried)

Council directed the Clerk-Administrator to follow up on matters arising from the Closed Session.

  1. 14. QUESTION PERIOD FROM THE PUBLIC

None.

  1. 15. NEXT MEETING OF COUNCIL

Wednesday, June 22, 2016 at 1:30 P.M., Magnetawan Community Centre.


  1. 16. ADJOURNMENT

RESOLUTION 2016-194

Moved by Councillor Crossman; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 4:00 P.M. (Carried)



_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date




_____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date




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