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COUNCIL MEETING  MINUTES

June 22, 2016

 

The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, June 22, 2016 at 2:00 p.m.

 

Council members present: Mayor Sam Dunnett; Councillors Tim Brunton, Jack Crossman, Charlie Gray, and John Hetherington.

 

Staff in attendance: Clerk-Administrator, Andrew Farnsworth; Community Development Officer Intern, Courtney Rizzo; Recreation Supervisor, Jesse Winger.

 

Notice of this meeting was posted on the municipal web site.

 

1. CALL TO ORDER

The meeting was called to order at 2:00 P.M.

2. ADOPTION OF THE AGENDA

RESOLUTION  2016-195

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, June 22, 2016 with the following amendments: 7.8. CUPE Bargaining Memorandum. (Carried)

3. DISCLOSURE OF PECUNIARY INTEREST

None disclosed.

4. ADOPTION OF MINUTES

RESOLUTION  2016-196

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Wednesday, June 8, 2016. (Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT

None.

 

6. PRESENTATIONS

6.1. David Thompson, Chair, Near North District School Board (NNDSB): Strategic Plan update.

 

Mr. Thompson provided Council with an update on NNDSB strategic and capital planning, introduced Jackie Young, Director of Education, and discussed goals of improving communication and forging partnerships with municipalities.

6.2. Carl and MaryAnne Pahapill, Pahapill and Associates: Magnetawan 2015 Audit report

 

Pahapill and Associates presented Council with a clean municipal audit for 2015, with no issues to report.

 

6.3. David Gray, Community Economic Development Officer, Burk’s Falls, Armour, Ryerson: value of a Community Development Officer in small municipalities.

 

7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Economic Development

7.1.1. Community Development Officer (CDO) Intern 2016/17 Work Plan

Courtney Rizzo, CDO Intern, discussed her 2016/17 work plan with Council.

 

7.1.2. Ministry Northern Development and Mines CDO Intern Application Year Two.

RESOLUTION  2016-197

Moved by Councillor Brunton; Seconded by Councillor Gray:

WHEREAS the Municipality of Magnetawan partnered with the Town of Kearney, the Township of Perry, and the Municipality of McMurrich/Monteith to hire a joint Community Development Officer (CDO) Intern for 2016; AND WHEREAS the Council of the Municipality of Magnetawan passed resolution 2016-168 to support the funding application by the Town of Kearney for year two of the CDO program; AND WHEREAS the Town of Kearney has since indicated that it will not participate in year two of the CDO program; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan supports the formation of a new committee to oversee the CDO program, comprised of the Township of Perry, the Municipality of McMurrich/Monteith and the Municipality of Magnetawan, with the Township of Perry to take the lead role; AND FURTHER THAT Magnetawan Council supports the Township of Perry in making an application to the Ministry of Northern Development and Mines NOHFC funding for year two of the Community Development Officer Internship program. (Carried)

 

7.2. Recreation: Canada Day Update

Jesse Winger, Recreation Supervisor, provided Council with a verbal update of programming to be held on Canada Day. Mr. Winger also discussed the recreation program for summer 2016.

 

7.3. Parks and Maintenance: 28 Church St. building maintenance update

 

Council received a report on proposed building maintenance for 28 Church street, Magnetawan. Council directed the Clerk-Administrator to have the Parks and Maintenance Manager bring in a contractor to inspect the foundation before committing to a work plan.

 

Council received a report regarding the placement of benches. Council directed the Clerk-Administrator to have the Parks and Maintenance Manager place the extra bench at the pavilion.

7.4. Clerk-Administrator’s Report

7.4.1. 2016/17 Municipal insurance renewal proposal

RESOLUTION  2016-198

Moved by Councillor Gray; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan accepts the Municipal Insurance Renewal proposal for the June 30, 2016 to June 30, 2017 term from Knox Municipal Insurance Services in the amount of $162,365.00 plus HST. (Carried).

7.4.2. AMCTO conference update

7.4.3. Health and Safety – Community Centre traffic calming and Fire Safety Plan

 

Council directed the Clerk-Administrator to have the Parks and Maintenance Manager install speed limit signage at 15 km/hr and a painted crosswalk at the Magnetawan Community Centre to reduce traffic speed through the facility.

 

Council discussed general speed limits in the municipality and directed the Clerk-Administrator to prepare the necessary by-law(s) to reduce the speed limit in the Village of Magnetawan and Ahmic Harbour to 30 km/hr.

7.4.4. Lakeland Holding 2015 Annual Report

7.4.5. O.P.P. Focus Patrols

 

7.5. Regional Fire Committee – John Wilson, CGIS proposal

RESOLUTION  2016-199

Moved by Councillor Hetherington; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves an amendment to the current Municipal Agreement with CGIS to allow for the addition and maintenance of a map for shared fire dispatch mapping to aid in fire response activities. (Carried)

7.6. Veterinary Committee

RESOLUTION  2016-200

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan appoints Keith Miller as the Magnetawan Representative on the Veterinary Committee, with the term of the appointment to coincide with the term of Council. (Carried)

 

7.7. Community Centre Board Minutes, June 7, 2016

RESOLUTION  2016-201

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan accepts the minutes from the June 7, 2016 meeting of the Magnetawan Community Centre Committee. (Carried)

 

 

 

 

7.8. CUPE Bargaining Memorandum

RESOLUTION 2016-208

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves the Memorandum of Settlement between Magnetawan and the Canadian Union of Public Employees and its Local 1813.11, dated May 9, 2016, as attached. (Carried)

 

8. BY-LAWS

8.1. RESOLUTION 2016-202

Moved by Councillor Gray; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2016-25, being a By-law to confirm the proceedings of Council of June 8, 2016. (Carried)

 

9. CORRESPONDENCE

9.1. Mr. and Mrs. G.J. Ellery, 125 Forest Glen Dr.: boathouse and shoreline complaint.

 

Council directed the Clerk-Administrator to follow up on the Ellery’s letter with the Chief Building Official to ensure compliance with the Building Code and the Zoning By-law and to reply to the letter on Council’s behalf.

 

9.2. Magnetawan Agricultural Society: request for donation, re. 139th Fall Fair.

RESOLUTION  2016-203

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves a donation to the Magnetawan Agricultural Society in the amount of $1,000.00 to support the 139th Fall Fair in 2016. (Carried)

9.3. Mary Jane Campbell: Lighthouse earing/keychain sales.

 

Council directed the Clerk-Administrator to notify Ms. Campbell that the Municipality does not allow retail sales from the Municipal Office.

 

9.4. Town of Aurora: resolution, re. Ontario Municipal Board reform.

 

9.5. O.P.P.: 2016 Municipal Policing Bureau initiatives.

9.6. Township of South-West Oxford: resolution, re. OGRA/ROMA conference split

9.7. Almaguin Highlands Secondary School: thank you for graduate awards support.

  1. 10. UNFINISHED BUSINESS

None.

  1. 11. ADDENDUM

None.

  1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL

RESOLUTION 2016-204

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period June 1 to June 16, 2016 in the amount of $900,265.15. (Carried)

  1. 13. CLOSED SESSION

RESOLUTION 2016-205

Moved by Councillor Hetherington; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan moves to a closed session at 5:20 P.M., pursuant to Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as the subject matter being considered is: (d) labour relations or employee negotiations (being to receive correspondence regarding employee hiring); and (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (being to receive correspondence re: D. Free hearings.) (Carried)

RESOLUTION 2016-206

Moved by Councillor Hetherington; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan returns to open session at 5:30 P.M. (Carried)

Council considered the following resolution after returning to open session:

 

RESOLUTION  2016-207

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves the hiring of Tom Tilson as Landfill Site Attendant (permanent); and Steve Robinson as Assistant Landfill Site Attendant (temporary position, until October 31, 2016). (Carried)

 

  1. 14. QUESTION PERIOD FROM THE PUBLIC

None.

  1. 15. NEXT MEETING OF COUNCIL

Wednesday, July 13, 2016 at 1:00 P.M., Magnetawan Community Centre.

 

  1. 16. ADJOURNMENT

RESOLUTION 2016-209

Moved by Councillor Hetherington; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 5:35 P.M. (Carried)

 

 

_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date

 

 

 

_____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date

 

 

 

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