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The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, July 13, 2016 at 1:00 p.m.

 

Council members present: Mayor Sam Dunnett; Councillors Tim Brunton, Jack Crossman, Charlie Gray, and John Hetherington.

 

Staff in attendance: Clerk-Administrator, Andrew Farnsworth; Public Works Superintendent, Bruce Hill.

 

Notice of this meeting was posted on the municipal web site.

 

1. CALL TO ORDER

The meeting was called to order at 1:00 P.M.

2. ADOPTION OF THE AGENDA

RESOLUTION  2016-215

Moved by Councillor Hetherington; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, July 13, 2016. (Carried)

3. DISCLOSURE OF PECUNIARY INTEREST

None disclosed.

4. ADOPTION OF MINUTES

RESOLUTION  2016-216

Moved by Councillor Gray; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Wednesday, June 22, 2016 and the minutes of the Special Council meeting of Friday, July 8, 2016. (Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT

None.

 

6. PRESENTATIONS

6.1. Office of the Fire Marshal and Emergency Management (OFMEM): Regional Fire Services Review.

 

Tara Hamilton and Art Booth of OFMEM presented Council with the Regional Fire Services Review and an outline of recommendations therein.

 

RESOLUTION  2016-217

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan receives the Office of the Fire Marshal and Emergency Management Review of Fire Services and Emergency Management in the Municipalities of Armour, Burk’s Falls, Kearney, Perry, Magnetawan, McMurrich/Monteith, and Ryerson. (Carried)

 

7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Public Works Department

7.1.1. Report on roads budget: Bruce Hill, PWS, provided Council with an update on the Nipissing/Ahmic Lake Road and Biddy Street construction projects. Council called for a Special Meeting, Wednesday July 20, 10:00 AM at the Magnetawan Community Centre, 4304 Hwy #520, Magnetawan, in order to discuss Mr. Hill’s 10 year capital roads plan.

 

7.1.2. Engineer of Record, RFP awarding.

RESOLUTION  2016-218

Moved by Councillor Brunton; Seconded by Councillor Crossman:

WHEREAS the Municipality of Magnetawan issued a Request for Proposals for an Engineer of Record, and received proposals based on hourly rates for engineering services provided from: C.C. Tatham and Associates; and Tulloch Engineering; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan awards the RFP for Engineer of Record to Tulloch Engineering. (Carried)

 

7.2. Treasury Department: PSAB Accounting Report, O.Reg #284/09

RESOLUTION  2016-219

Moved by Councillor Hetherington; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the attached report from the Treasurer regarding PSAB Accounting Ontario Regulation #284/09. (Carried)

 

7.3. Parks and Maintenance Department: Comm. Ctr. Parking lot paving, tender awarding

RESOLUTION  2016-220

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

WHEREAS the Municipality of Magnetawan issued a tender for the Paving of the Magnetawan Community Centre Parking Lot and received bids from: Demora Construction Services, in the amount of $73,315.00 plus HST; Fowler Construction, in the amount of $45,225.00 plus HST; Cottage Country Paving, in the amount of $46,000.00 plus HST; and Premier North Ltd., in the amount of $80,000 plus HST; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan awards the tender to Fowler Construction in the amount of $42,225.00 + HST. (Carried)

7.4. Clerk-Administrator’s Report

7.4.1. Blue-green algae in Whalley Lake

 

The Municipality has organized an information session open house meeting on Tuesday, July 26, 2016 at 6:30 PM at the Magnetawan Community Centre, 4304 Hwy #520, Magnetawan, in order to present information related to blue-green algae in Whalley Lake

 

Council directed the Clerk-Administrator to proceed with a mail out to affected residents along Whalley Lake.

7.4.2. Safety concerns at Municipal docks

 

Council directed the Clerk-Administrator to have the Parks and Maintenance Manager gather information regarding the costs to purchase and install lifebuoys at Municipal docks.

7.4.3. Update on discussions with Near North District School Board (NNDSB) strategic planning team.

 

Council expressed its support of continuing discussions with the NNDSB regarding potential partnership opportunities between the NNDSB and the Municipality.

 

7.5. Minutes of Boards and Committees

7.5.1. Cemetery Board Minutes, June 6, 2016

7.5.2. Central Almaguin Planning Board Minutes, June 15, 2016

RESOLUTION  2016-221

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan accepts the minutes from the June 6, 2016 meeting of the Magnetawan Cemetery Board and adopts the minutes from the June 15, 2016 meeting of the Central Almaguin Planning Board. (Carried)

 

8. BY-LAWS

8.1. RESOLUTION 2016-222

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2016-26, being a By-law to adopt optional tools for the purposes of administering limits for the commercial, industrial, and multi-residential property classes. (Carried)

 

8.2. RESOLUTION 2016-223

Moved by Councillor Hetherington; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2016-26, being a By-law to confirm the proceedings of Council of June 22, 2016. (Carried)

 

 

 

 

9. CORRESPONDENCE

9.1. Service Ontario: Notification of potential Canada Post labour disruption

 

9.2. NBPSDHU: LHIN sub-region boundaries.

RESOLUTION  2016-224

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan supports the attached letter and resolution from the Parry Sound District Social Services Administration Board (DSSAB) regarding the alignment of sub-region boundaries under the Patients First Action Plan with the well-established boundaries of the DSSAB; AND FURTHER THAT this resolution be forwarded to the Honourable Dr. Eric Hoskins, Minister of Health and Long Term Care; MPP Norm Miller; MPP Vic Fedelli; and Rick Zanussi, Chair, Parry Sound DSSAB. (Carried)

9.3. South Almaguin Highlands Regional Fire Services Committee Minutes, June 16, 2016

 

9.4. Township of South-West Oxford: resolution, re. OGRA/ROMA conference split

RESOLUTION 2016-225

Moved by Councillor Brunton; Seconded by Councillor Crossman

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan supports the attached letter and resolution fro mthe Township of South-West Oxford requesting that the Rural Ontario Municipal Association (ROMA) reunite with the Ontario Good Roads Association for future conferences; AND FURTHER THAT this resolution be forwarded to Ronald Holdman, ROMA Chairperson. (Carried)

 

9.5. The Clerk-Administrator directed Council to the Correspondence Folder, to be viewed at leisure.

  1. 10. UNFINISHED BUSINESS

None.

  1. 11. ADDENDUM

None.

  1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL

RESOLUTION 2016-226

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period June 16 to June 30, 2016 in the amount of $804,790.17. (Carried)

  1. 13. CLOSED SESSION

RESOLUTION 2016-227

Moved by Councillor Hetherington; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan moves to a closed session at 3:25 P.M., pursuant to Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as the subject matter being considered is: (b) personal matters about an identifiable individual (being to discuss complaints received regarding identifiable individuals; and (d) labour relations or employee negotiations (being to discuss employee hiring; being to receive correspondence from a Municipal employee; being to conduct a 6-month performance review of the Clerk-Administrator) (Carried)

RESOLUTION 2016-228

Moved by Councillor Gray; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan returns to open session at 4:50 P.M. (Carried)

Council considered the following resolutions after returning to open session:

 

RESOLUTION  2016-229

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan acknowledges the Clerk-Administrator’s successful completion of the 6 month probationary period. (Carried)

 

RESOLUTION  2016-230

Moved by Councillor Hetherington; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves the hire of Steve Robinson as Temporary Lead Hand, Parks for a term up to October 31, 2016. (Carried)

 

 

 

 

  1. 14. QUESTION PERIOD FROM THE PUBLIC

None.

  1. 15. NEXT MEETING OF COUNCIL

Special Meeting: Wednesday, July 20, 2016 at 11:00 A.M., Magnetawan Community Centre.

Regular Meeting: Wednesday, July 27, 2016 at 1:00 P.M., Magnetawan Community Centre.

 

  1. 16. ADJOURNMENT

RESOLUTION 2016-230

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 4:55 P.M. (Carried)

 

 

 

 

 

 

 

 

 

 

 

_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date

 

 

 

_____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date

 

 

 

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