DRAFT COUNCIL MEETING MINUTES
October 26, 2016
The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, October 26, 2016 at 1:00 p.m.
Council members present: Mayor Sam Dunnett; Councillors Tim Brunton, Jack Crossman, Charlie Gray, and John Hetherington.
Staff in attendance: Clerk-Administrator (C-A), Andrew Farnsworth; Treasurer, Linda Saunders; Public Works Superintendent (PWS), Bruce Hill; Chief Building Official (CBO), Brian Horsman; Parks and Maintenance Manager (PMM), Steve Robinson.
Notice of this meeting was posted on the Municipal website and at the Municipal Office.
1. CALL TO ORDER
The meeting was called to order at 1:00 P.M.
2. ADOPTION OF THE AGENDA
Moved by Councillor Gray; Seconded by Councillor Hetherington:
BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, October 26, 2016. (Carried)
3. DISCLOSURE OF PECUNIARY INTEREST
4. ADOPTION OF MINUTES
Moved by Councillor Hetherington; Seconded by Councillor Crossman:
BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Wednesday, October 12, 2016, and the special Council meeting of Tuesday, October 18, 2016. (Carried)
5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT
6.1. David Saunders, Compass Energy Consulting: request for municipal support resolution
David Saunders from Compass Energy Consulting discussed a FIT 5 solar project in Magnetawan and sought Council support.
Moved by Councillor Crossman; Seconded by Councillor Gray:
WHEREAS BC SOLAR ENTERPRISES 2016 INC. (the “Applicant”) proposes to construct and operate a Non-Rooftop Solar (the “Project”) on 52087-0049 (the “Lands”) in Magnetawan under the province’s FIT Program; AND WHEREAS the Applicant has requested that the Council of Magnetawan indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan supports the construction and operation of the Project on the Lands; AND FURTHER THAT this resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project, or for any other purpose. (Carried)
7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS
7.1. Treasury Department
7.1.1. Result of sale of land by public tender
Council confirmed that the land in question was a former farm field with no known environmental issues. Council directed the C-A to prepare a resolution for the notice of vesting for the next meeting of Council.
7.1.2. Preliminary budget discussions
The C-A provided Council with a draft schedule for the budget process, and Council provided direction to staff to begin preparations for budget 2017.
The Treasurer left the meeting
7.2. Public Works Department: Tender awarding – Scrap Metal
Moved by Councillor Hetherington; Seconded by Councillor Brunton:
WHEREAS the Municipality of Magnetawan issued a Request for Proposals for a Recycling Contractor to collect scrap metalfrom landfills and received proposals from: All Ontario Recycling; and Adams Bros.; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan awards the contract for Recycling Contractor to All Ontario Recycling (AOR). (Carried)
Council directed the C-A to append resolution 2016-329 with the proposal from All Ontario Recyclers.
7.3. Fire Department: Fire Chief monthly report
No report received
7.4. Parks and Maintenance Department: information - tender for Ahmic Harbour Community Centre
7.5. Clerk-Administrator’s Report
7.5.1. Magnetawan Central School: request to place sign on municipal right-of-way
Moved by Councillor Gray; Seconded by Councillor Brunton:
WHEREAS the Municipality of Magnetawan has received a request from the Principal of the Magnetawan Central School to site an informational sign on municipal road allowance; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes staff to work with the Principal of the Magnetawan Central School to select a sign location that is amenable to all parties. (Carried)
7.5.2. Correspondence to Regional Fire Services Committee: from Armour Township
7.5.3. Road grants
- 8. BY-LAWS
8.1. RESOLUTION 2016-331
Moved by Councillor Crossman; Seconded by Councillor Hetherington:
BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2016-39, being a By-law to confirm the proceedings of Council at the regular meeting of October 12, 2016 and the special meeting of October 18, 2016. (Carried)
9.1. St. Paul’s Lutheran Church: request to host Christmas Tree lighting ceremony
Moved by Councillor Brunton; Seconded by Councillor Crossman:
WHEREAS the churches of Magnetawan (United, Presbyterian and Lutheran) have offered to organize a community event around the Christmas Tree Lighting; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes staff to work with the churches of Magnetawan to allow the use of the necessary municipal facilities, assist with copying and provide assistance with the cost of refreshments. (Carried)
Council directed the C-A to offer a $500.00 donation to the churches in order to cover refreshments and event expenses for the tree lighting ceremony. Council directed the PMM to have a tree placed and lit by the bulletin board in Ahmic Harbour.
9.2. Community Business and Development Centre: invitation to dinner, November 30, 2016
9.3. Association of Municipalities of Ontario: resolution to support AMO in closing the fiscal infrastructure gap.
Moved by Councillor Brunton; Seconded by Councillor Hetherington:
WHEREAS recent polling, conducted on behalf of the Association of Municipalities of Ontario (AMO) indicates 76% of Ontarians are concerned or somewhat concerned property taxes will not cover the cost of infrastructure while maintaining municipal services, and 90% agree maintaining safe infrastructure is an important priority for their communities; AND WHEREAS infrastructure and transit are identified by Ontarians as the biggest problems facing their municipal government;
AND WHEREAS a ten-year projection (2016-2025) of municipal expenditures against inflationary property tax and user fee increases, shows there to be an unfunded average annual need of $3.6 billion to fix local infrastructure and provide for municipal operating needs; AND WHEREAS the $3.6 billion average annual need would equate to annual increases of 4.6% (including inflation) to province-wide property tax-revenue for the next ten years; AND WHEREAS this gap calculation also presumes all existing and multi-year planned federal and provincial transfers to municipal governments are fulfilled; AND WHEREAS if future federal and provincial transfers are unfulfilled beyond 2015 levels, it would require annual province-wide property tax revenue increases of up to 8.35% for ten years; AND WHEREAS Ontarians already pay the highest property taxes in the country; AND WHEREAS each municipal government in Ontario faces unique issues, the fiscal health and needs are challenge which unites all municipal governments, regardless of size; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan supports AMO in its work to close the fiscal gap; so that all municipalities can benefit from predictable and sustainable revenue, to finance the pressing infrastructure and municipal service needs faced by all municipal governments. (Carried)
9.4. Municipal Property Assessment Corporation: Assessment update – farm and business
9.5. DSSAB: resolution requesting provincial consultation with municipalities re. review of Act
9.6. Ontario Good Roads Association: Nominations for Board of Directors
9.7. Royal Astronomical Society of Ontario: information sheet on light pollution and glare
9.8. O.P.P.: Magnetawan third quarter report and billing summary
9.9. The Clerk-Administrator directed Council to the Correspondence Folder, to be viewed at leisure.
- 10. UNFINISHED BUSINESS
- 11. ADDENDUM
- 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL
Moved by Councillor Crossman; Seconded by Councillor Hetherington:
BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period October 1 to October 15, 2016 in the amount of $177,347.97 (Carried)
- 13. CLOSED SESSION
- 14. QUESTION PERIOD FROM THE PUBLIC
- 15. NEXT MEETING OF COUNCIL
Regular Meeting: Wednesday, October 26, 2016 at 1:00 P.M., Magnetawan Community Centre.
- 16. ADJOURNMENT
Moved by Councillor Crossman; Seconded by Councillor Brunton:
BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 2:25 P.M. (Carried)
Sam Dunnett, Mayor Date
Andrew Farnsworth, Clerk-Administrator Date