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Tuesday, September 26, 2017
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 The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, December 14, 2016 at 1:00 p.m.


Council members present: Mayor Sam Dunnett; Councillors Tim Brunton, Jack Crossman, Charlie Gray, and John Hetherington.


Staff in attendance: Clerk-Administrator (C-A), Andrew Farnsworth; Fire Chief, Dean Butticci.


Notice of this meeting was posted on the Municipal website and at the Municipal Office.


1. CALL TO ORDER

The meeting was called to order at 1:00 P.M.

2. ADOPTION OF THE AGENDA

RESOLUTION  2016-372

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, December 14, 2016. (Carried)

3. DISCLOSURE OF PECUNIARY INTEREST

None disclosed.

4. ADOPTION OF MINUTES

RESOLUTION  2016-373

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Wednesday, November 23, 2016 and the special Council meeting of Tuesday, November 29, 2016. (Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT


6. PRESENTATIONS

6.1. Wally and CJ Smith: claim for additional volunteer hours


The Smiths presented Council with a claim for unpaid volunteer firefighter hours in which they acted as duty officer while the Fire Chief was otherwise occupied. The Smiths claimed that despite logging only “Duty Officer” for the additionally requested hours, they had performed hall duties on half of those occasions, and the other half were spent monitoring the radio.


The Fire Chief stated that it is not the policy of the Magnetawan Fire Department to pay volunteers solely for monitoring the radio, but only for those hours in which they perform hall duties. The Fire Chief also stated that the Smiths were previously paid for all those hours which they logged the performance of hall duties.


Council informed the Smiths that the Municipality would follow the current accepted practice of paying only for those duties that involved physical work and not for times when the only duty performed was monitoring the radio or cellphone for calls. Council invited the Smiths to provide the Fire Chief with a more detailed record of those hours in which they claim to have been performing hall duties while acting as Duty Officer.


7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Treasury:

7.1.1. Draft 2017 Operating budget


7.1.2. Council salary 2017

RESOLUTION  2016-374

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves salary increases for members of Council at 1.25% per year for 2017 and 2018 to align with the wage increases negotiated in the 2016-2018 CUPE Local 1813-11 Collective Agreement. (Carried)

7.1.3. Transfer of 2016 deficit/surplus from/to general reserves

RESOLUTION  2016-375

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes the Treasurer to transfer any 2016 year-end surplus into the Working Funds Reserve and to draw any 2016 year-end deficit from the Working Funds Reserve. (Carried)


7.2. Public Works: selection of bridge design – Orange Valley Rd. Bridge #8

RESOLUTION  2016-376

Moved by Councillor Brunton; Seconded by Councillor Crossman:

WHEREAS D.M. Wills was contracted to prepare options for the replacement of Orange Valley road Bridge #8, as attached, and made the recommendation to proceed with Option 2; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts Option 2 and authorizes D.M. Wills to finalize the design drawings accordingly. (Carried).


7.3. Parks and Maintenance:

7.3.1. Award tender Ahmic Harbour Community Centre renovations

RESOLUTION  2016-377

Moved by Councillor Gray; Seconded by Councillor Crossman:

WHEREAS the Municipality of Magnetawan issued a tender for Ahmic Harbour Community Centre renovations and received bids from: Greystone Construction, in the amount of $205,965.39 incl. HST; and Bradanick Construction, in the amount of $278,682.30 incl. HST; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes FAD Architects and Municipal staff to enter into negotiations with Greystone Contracting to bring the tender price to within the project budget; AND FURTHER THAT no work shall commence on the Ahmic Harbour Community Centre prior to Council approving the final tender amount from Greystone Contracting. (Carried)


7.3.2. Authorize Parks staff to assist with 2017 Snow Carving setup

RESOLUTION  2016-378

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes Parks and Maintenance staff to assist with the setup for the 2017 Snow Carving event. (Carried)


7.4. Fire:

7.4.1. Transfer from reserves for purchase of radio equipment

RESOLUTION  2016-379

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes a transfer from Fire Department reserves in the amount of $10,925.55 for the purchase of radio equipment in 2016. (Defeated)


Council directed the Fire Chief to complete the purchase of the radio equipment and reduce other fire budget accounts accordingly.


7.4.2. Discussion: status of Regional Fire Services Committee (RFSC)

Mayor Dunnett provided Council with a verbal summary of the last meeting of the RFSC. Council re-affirmed their position that Magnetawan is interested in participating in the Committee for the sharing of administrative fire department matters.


The Fire Chief left the meeting.

7.5. Cemetery Board: reimbursement of plot purchase

RESOLUTION  2016-380

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes the reimbursement of  $395.50, the full purchase price of a cemetery plot, to Robert and Elizabeth Breedon, as the purchased plot was found to be already occupied. (Carried)

7.6. Community Development

7.6.1. Community Development 2017 work plan and budget

7.6.2. Community Development Officer Intern (CDOI) December report

7.6.3. Update on CDOI Agreement 2017

7.7. Clerk-Administrator’s Report

7.7.1. MHBC Planning Memo – Winstone Minor Variance

7.7.2. Cancellation of December 28, 2016 Council meeting

RESOLUTION  2016-381

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan cancels the regular meeting of Council scheduled for December 28, 2016; AND FURTHER THAT the next regular meeting of Council will be held at the Magnetawan Community Centre on January 11, 2017 at 1:00 P.M. (Carried)

7.8. Adopt meeting minutes

RESOLUTION  2016-382

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the following Committee and Board minutes: the November 16, 2016 meeting of the Central Almaguin Planning Board; the November 22, 2016 meeting of the PMM Joint Economic Development Committee; the November 23, 2016 meeting of the Magnetawan Cemetery Board; and the November 24, 2016 meeting of the POA Municipal Partners Advisory Committee. (Carried)

  1. 8. BY-LAWS

8.1. RESOLUTION 2016-383

Moved by Councillor Crossman; Seconded by Councillor Brunton

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2016-48, being a By-law to adopt a Workplace Violence and Harassment Policy and Program. (Carried)


8.2. RESOLUTION 2016-384

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2016-49, being a By-law to enter into an Agreement with the Township of Perry and the Township of McMurrich/Monteith for the sharing of a Community Development Officer Intern (CDOI) in 2017; AND FURTHER THAT Council approves the 2017 budget for the CDOI and Joint Economic Development Committee as attached. (Carried)


8.3. RESOLUTION 2016-385

Moved by Councillor Gray; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2016-50, being a By-law to confirm the proceedings of Council at the regular meeting of November 23, 2016 and at the special meeting of November 29, 2016. (Carried)


9. CORRESPONDENCE

9.1. Walter and Lois Winger: thank you to Cemetery Board for roadway improvements

9.2. District of Parry Sound Municipal Association: 2017 membership fees

RESOLUTION  2016-386

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes the Clerk-Administrator to renew the Municipality’s membership in the District of Parry Sound Municipal Association for 2017 at a cost of $160.00. (Carried)

9.3. Township of McKellar: request for dedicated fire department provincial infrastructure funding

RESOLUTION 2016-387

Moved by Councillor Hetherington; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan supports the attached resolution from the Township of McKellar requesting that the province include funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward; AND FURTHER THAT a copy of this resolution be forwarded to the Hon. Kathleen Wynne, Premier of Ontario; the Hon. Brad Duguid, Minister of Economic Development and Growth; Norm Miller, MPP Parry Sound-Muskoka; the Association of Municipalities of Ontario (AMO); the Federation of Northern Ontario Municipalities (FONOM); the Rural Ontario Municipal Association (ROMA); Ontario Small Urban Municipalities (OSUM); and the Township of McKellar. (Carried)

9.4. Town of Lakeshore: request for provincial moratorium on Accommodation Review Process

RESOLUTION  2016-388

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan supports the attached resolution from the Town of Lakeshore requesting that the province initiate an immediate moratorium on the Accommodation Review Process until the effects of school closures on small rural communities are better understood; AND FURTHER THAT a copy of this resolution be forwarded to the Hon. Kathleen Wynne, Premier of Ontario; the Hon. Mitzie Hunter, Minister of Education; Norm Miller, MPP Parry Sound-Muskoka; and the Town of Lakeshore. (Carried)

9.5. Association of Municipalities of Ontario (AMO): province expanding medical response

9.6. AMO: request for federal government formula-based infrastructure funding

RESOLUTION  2016-389

Moved by Councillor Gray; Seconded by Councillor Hetherington:

WHEREAS  municipal infrastructure is critical to our collective economic health; AND WHEREAS  stable, predictable and formula-based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure; AND WHEREAS  Ontario municipal governments have asset management plans which set out a municipality’s long-term capital plan which reflects the infrastructure priorities of these asset management plans; AND WHEREAS  a federal incrementality rule interferes with municipal long-term infrastructure priorities and diminishes the value of municipal asset planning and management; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan calls on the federal government to provide long-term, predictable, and formula-based funding in its Phase 2 programs for municipal governments; AND FURTHER THAT  Magnetawan Council calls on the federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government’s asset management plan meets a municipal incremental infrastructure requirement. (Carried)

9.7. North Bay Parry Sound District Health Unit: cost of healthy eating 2016

9.8. MPP Ernie Hardeman: invitation for OGRA delegations to PC Caucus re. municipal affairs

9.9. Town of Pelham: request for province to improve funding for children with Autism

9.10. The Clerk-Administrator directed Council to the Correspondence Folder, to be viewed at leisure.

  1. 10. UNFINISHED BUSINESS

  1. 11. ADDENDUM

  1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL

RESOLUTION 2016-390

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period November 16 to November 30, 2016 in the amount of $192,041.46; AND FURTHER THAT the Mayor and Treasurer be authorized to sign cheques for the December 1, 2016 to December 15, 2016 period, with accounts to be ratified by Council at the next regular meeting, Wednesday January 11, 2017. (Carried)

  1. 13. CLOSED SESSION

RESOLUTION 2016-391

Moved by Councillor Gray; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan moves to a closed session at 2:35 P.M., pursuant to Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as the subject matter being considered consists of: (d) labour relations or employee negotiations (being to discuss employee performance); (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (being to receive correspondence re: D. Free hearing). (Carried)

RESOLUTION 2016-392

Moved by Councillor Hetherington; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan returns to open session at 3:10 P.M. (Carried)


  1. 14. QUESTION PERIOD FROM THE PUBLIC


  1. 15. NEXT MEETING OF COUNCIL

Regular Meeting: Wednesday, January 11, 2017 at 1:00 P.M., Magnetawan Community Centre.


  1. 16. ADJOURNMENT

RESOLUTION 2016-393

Moved by Councillor Crossman; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 3:15 P.M. (Carried)



_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date



____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date

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