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The Corporation of the Municipality of Magnetawan

MINUTES

REGULAR MEETING OF COUNCIL
Wednesday March 24, 2010
7:00 p.m.
Magnetawan Community Centre

Present:     Mayor:        Dick Smith
Councillors:     Patti Paul, Tony Pratas, Frank Tod and Kris Nicholls
Staff:         Mark Urbanski CAO / Clerk, Ron Cather Roads Manager


1.    ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Dick Smith

Mayor Smith welcomed members of Council and the Public to the meeting and asked if members of Council had anything to add to the agenda. Councillor Tod requested to have the Municipal Auditors item be place under new business.  Council agreed to place it under new business under 10.2. CAO / Clerk Mark Urbanski told Council he received a letter today from Mirion topsoil requesting a leave from the half load restriction on Jackson’s Road. Council agreed to discuss the item under new business as 10.3. 

RESOLUTION No. 2010-65
Moved By: Patti Paul                    Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Regular meeting of Council on Wednesday March 24, 2010 as amended to include under new business the Municipal Auditor and Mirion Topsoil.
Carried
2.    DECLARATION OF PECUNIARY INTEREST

None Declared
3.    MINUTES OF PREVIOUS MEETINGS

CAO / Clerk Mark Urbanski said that the Minutes of March 10, 2010 should have shown that Councillor Pratas had declared a Conflict with an item that emanated from Closed Session and had left the meeting during that part. The CAO / Clerk said that it would be reflected in the minutes as amended.

Councillor Tod asked why the agenda had St. George the Martyr Church under section 9.5 tonight. Councillor Tod stated that Council had discussed the matter more than once this year already and that Council shouldn’t be discussing items more than once when he thought Council had made a decision already on the matter. The Mayor said that he wanted it discussed because he felt that it has not been dealt with and that Heritage Ontario should come in for a presentation on the Ontario Heritage Act and said that was different then previous discussions. Council did not challenge the Mayor to remove the item from the agenda.  

RESOLUTION No. 2010-66
Moved By: Frank Tod                    Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the March 10, 2010 Regular Council meeting as amended.
Carried
4.    MUNICIPAL BOARDS / COMMITTEES

RESOLUTION No. 2010-67
Moved By: Kris Nicholls                Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan receives the following Minutes/Reports from Municipal Boards and Committees;
District of Parry Sound Administration Board Minutes February 11, 2010

Carried
5.    DEPUTATIONS AND PRESENTATIONS

6.    REPORTS OF MUNICIPAL OFFICERS
6.1    Accessibility Customer Service Standards Policy and Procedures.

CAO Mark Urbanski outlined the policy and procedure for the ACSS for the Municipality and asked if Council had any additional changes to make. The CAO noted, again, that this policy had been in place administratively since December 2009.

RESOLUTION No. 2010-68
Moved By: Kris Nicholls                Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan adopts the policy and procedure for the 2010 Accessibility Customer Service Standards that has been in practice since December 2009.  
Carried
6.2    Quotes for aggregate material and equipment rentals.

Council discussed the merits of forgoing the Procurement by-law for Public Works with respect to equipment rentals and aggregate spot purchases as required for operations when needed as needed. Council thought that the aggregate purchases should follow the procurement policy of tendering over $5,000 for work required. The CAO noted that it will be somewhat of an issue as tendering this type of work will inhibit road operations. Council however decided to move forward the contracted equipment rentals on an as needed basis by using the lowest quoting method.

A recorded vote was requested.

RESOLUTION No. 2010-69
Moved By: Kris Nicholls                Seconded By: Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan waive the rules of procurement By-law 2004-37 for the public works manager to request equipment quotes for 2010.
Recorded Vote
Councillor Tod         No
Councillor Pratas         No
Councillor Nicholls        Yes
Councillor Paul         Yes
Mayor Smith             Yes
Carried
7.    BY-LAWS
7.1    Draft Fire By-law review

The CAO said that he had not received any comments on the draft by law that was discussed by Council in January 2010.

The CAO noted certain items within the regulating Draft By-law the Fire Department personnel are not trained adequately to do, such as; interior structure fires or auto extraction. The CAO said that the By-law should be reviewed regularly and that when the training exceeds the By-law, then at that time, a recommendation from the Fire Chief should come forward for Council’s consideration.

The CAO asked Council to have any additional comments put in writing so that he could share the comments with the Fire Chief. Once that is completed Mr. Urbanski said he and the Fire Chief would review the Draft By-law with the Fire Marshal’s Office.

Council asked the CAO to advertise in the local paper regarding the Junior Firefighting program.
8.    CORRESPONDENCE
8.1    Correspondence for Action
8.1.1    District of Parry Sound Municipal Association Spring Meeting

RESOLUTION No. 2010-70
Moved By: Frank Tod                    Seconded By: Patti Paul   

Be it Resolved that the Council of the Municipality of Magnetawan sends, at Municipal expense, all of Council to attend the Parry Sound Municipal Association Spring Meeting.

Carried

8.1.2    Federation of Canadian Municipalities annual membership Fee

RESOLUTION No. 2010-71
Moved By: Kris Nicholls                Seconded By: Frank Tod

Be it Resolved that the Council of the Municipality of Magnetawan submit the annual membership fee of $301.25 to the Federation of Canadian Municipalities for April 1/2010 to March 31/2011.
Carried

8.1.3    N.O.A.A. (Burk’s Falls Arts and Crafts Club) Financial Assistance request

RESOLUTION No. 2010-72
Moved By: Patti Paul                     Seconded By: Kris Nicholls

Be it Resolved that the Council of the Municipality of Magnetawan support the Burks Falls and Crafts Club in the amount of $100.00. 
Carried


8.1.4    Infrastructure Ontario Delivering Success information Session.

RESOLUTION No. 2010-73
Moved By: Kris Nicholls                Seconded By: Frank Tod

Be it Resolved that the Council of the Municipality of Magnetawan Send the Mayor, Dick Smith to the information Session from Infrastructure Ontario in Toronto Wednesday March 31, 2010.

Carried


8.2    Correspondence for Information

RESOLUTION No. 2010-74
Moved By: Tony Pratas                Seconded By:    Patti Paul   

Be it resolved that the Council of the Municipality of Magnetawan receive the following Correspondence as amended;

O.P.S.E.U. information regarding Assessment Corporation
Ontario Seniors information from Province
Near North District School Board Election information

Carried
Council Requested that the CAO / Clerk bring the Ontario senior of the year forward to the next Council meeting for discussion.
9.    UNFINSIHED BUSINESS
9.1    South River resolution for support for the High School (deferred from Feb 10/10)

RESOLUTION No. 2010-75
Moved By: Patti Paul                    Seconded By:    Frank Tod

Be it Resolved that the Council of the Municipality of Magnetawan support the Village of South River’s resolution dated January 11, 2010 Motion number 4-2010

And Further forward a copy of South River’s Resolution to South River and attach our resolution.
Carried

10.    NEW BUSINESS

10.1    FONOM delegation for May 2010

RESOLUTION No. 2010-76
Moved By: Kris Nicholls                Seconded By:    Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan send Councillor Tod to the May 2010 FONOM Conference.
Carried




10.2    Municipal Auditor

Councillor Tod asked the CAO if we were planning on tendering the Auditor function. The CAO said that he had given a report to Council in January outlining that all contracted services would be reviewed in 2010 and that the Auditor function would be tendered out for the 2010 year end review.

10.3    Mirion Topsoil LTD

The CAO read out loud a request for half load restriction from Mirion Topsoil requesting a reprieve with regards to the half load restriction on Jackson Road because the Company was awarded a small MTO contract and they would like to take some aggregate from their pit.

Council agreed to the limited request and directed the CAO to ask that Mirion Topsoil work out the details with the Roads Manager and that a administrative fee of $225 be paid by the Contractor for the Roads Manager’s time involved.

11.    ACCOUNTS

RESOLUTION No. 2010-77
Moved By: Tony Pratas                Seconded By:    Kris Nicholls

Be it Resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 5143-5204 inclusive and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $15,886.62 and Levies           $357,683.59; and General Government (Payroll and Vouchers) $477,303.59; for a total of $850,873.80. 

And Further that the CAO look into the interest charge for Steve Detta’s invoices
Carried
12.    CLOSED SESSION
RESOLUTION No. 2010-78
Moved By: Patti Paul                    Seconded By:    Tony Pratas
Be it Resolved that the Council of the Municipality of Magnetawan now enters a Closed Session pursuant to Section 239 (2) of the Municipal Act, 2001, S.O  2001, Chapter 25 to Consider;

Two Personal matters about an identifiable individual, including Municipal or local board employees;

Two proposed or pending acquisition or disposition of land by the Municipality;

One Labour issue with CUPE
Carried

RESOLUTION No. 2010-79
Moved By: Tony Pratas                Seconded By:    Patti Paul
Be it resolved that the Council of the Municipality of Magnetawan now return to open session at: 10:55 p.m.
Carried
RESOLUTION No. 2010-80
Moved By: Tony Pratas                Seconded By:    Kris Nicholls
Be it resolved that the Council of the Municipality of Magnetawan go past the hour of 11:00 p.m.
Carried
RESOLUTION No. 2010-81
Moved By: Tony Pratas                Seconded By:    Kris Nicholls
Be it resolved that the Council of the Municipality of Magnetawan hereby award Ahmic Maintenance and Storage up to $54,000 to complete work on the Friendship Centre starting work on March 2, 2010 as outlined in a quote received for the Ontario trillium Foundation by the Municipality.
Carried
RESOLUTION No. 2010-82
Moved By: Patti Paul                    Seconded By:    Tony Pratas
Be it resolved that the Council of the Municipality of Magnetawan hereby rescinds By-law # 2006-08 effective December 31, 2010 and that the CAO/ Clerk be authorized to provide the Joint Building Committee with a letter effective immediately of Council’s decision to terminate our participation.
Carried
The Mayor commented that the decision was unanimous.

13.    CONFIRMATORY BY-LAW 2010-11

RESOLUTION No. 2010-83
Moved By: Tony Pratas                  Seconded By:    Kris Nicholls
Be it Resolved that the Council of the Municipality of Magnetawan introduces By-law No. 2010-11, being a by-law to confirm the proceedings of Council at its meeting of March 24, 2010 and adopts the by-law as being read the first time, second time and a final third time;
And Further that the Mayor and Clerk be authorized to sign the By-law and to affix the Corporate seal.

Carried
14.    ADJOURNMENT

RESOLUTION No. 2010-84
Moved By: Kris Nicholls                Seconded By:    Tony Pratas
Be it resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at: 11:11 p.m.
Carried

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