Wednesday, March 29, 2017
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The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, January 25, 2017 at 1:00 p.m.


Council members present: Mayor Sam Dunnett; Councillors Tim Brunton, Jack Crossman, Charlie Gray, and John Hetherington.


Staff in attendance: Clerk-Administrator (C-A), Andrew Farnsworth; Treasurer, Linda Saunders; Public Works Superintendent, Bruce Hill (PWS); Parks and Maintenance Manager (PMM), Steve Robinson; Fire Chief (FC), Dean Butticci; Chief Building Official (CBO), Brian Horsman.


Notice of this meeting was posted on the Municipal website and at the Municipal Office.


1. CALL TO ORDER

The meeting was called to order at 1:00 P.M.

2. ADOPTION OF THE AGENDA

RESOLUTION  2017-023

Moved by Councillor Hetherington; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, January 25, 2017 with the following amendments: 6.1. Gary Courtice: Magnetawan Fire Department training update; 15. Special meeting – Wednesday, February 1, 2017. (Carried)

3. DISCLOSURE OF PECUNIARY INTEREST

None disclosed.

4. ADOPTION OF MINUTES

RESOLUTION  2017-024

Moved by Councillor Gray; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Wednesday, January 11, 2017. (Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT

None


6. PRESENTATIONS

6.1. Gary Courtice: Magnetawan Fire Department training update

Mr. Courtice, the Regional Fire Trainer, provided Council with a written and verbal report on the state of the Magnetawan Fire Department volunteer training. As a Department, Magnetawan Fire has many new recruits and young volunteers, yet is more than 50% through the NFPA Level One qualification. Council thanked Mr. Courtice for his work and requested quarterly reports in the future.


7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Treasury: Review of draft 2017 Budget

7.1.1. Treasury

Council requested that the Treasurer provide a copy of the 2016 reserves totals for the next meeting. Council requested that the Treasurer seek information on the provision of tax billing from an external service provider.


7.1.2. Administration

Council requested that the C-A have Adrian Averhoff from Sound Software attend a future meeting to discuss updates to the Municipal website.



7.1.3. Building


7.1.4. Parks

Council directed the PMM to make several changes to the draft budget. Council requested that each Department Head prepare an itemized capital budget for the next budget meeting.


7.1.5. Roads

Council directed the PWS to make numerous changes to the draft budget. Council directed the PWS to issue a tender for the purchase of a new tandem truck and plow.


7.1.6. Fire

Council directed the FC to prepare a 2017 budget with an itemized breakdown of anticipated expenses.


The Treasurer, PWS, PMM, CBO and FC left the meeting.


7.2. Recreation: Streetlight replacements from Community Enhancement Fund

Council directed the C-A to have the PMM prepare a proposal on streetlight replacement for 2017.


7.3. Community Development:

7.3.1. Magnetawan River Park – review draft Terms of Reference


7.3.2. PMM Committee – adopt Terms of Reference

RESOLUTION  2017-025

Moved by Councillor Crossman; Seconded by Councillor Gray:

BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan adopts the Perry Magnetawan McMurrich/Monteith Economic Development Committee Terms of Reference as attached. (Carried)


7.3.3. Support Villages of Almaguin logo use

RESOLUTION  2017-026

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

WHEREAS the Villages of Almaguin Regional Marketing Partnership is focused on promoting the Almaguin Highlands Region through cooperation and collaborative efforts from municipalities, organizations and businesses throughout the region; AND WHEREAS all efforts produced by the Villages of Almaguin Regional Marketing Partnership are intended to represent or benefit multiple stakeholder municipalities, organizations and/or businesses within the region; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan supports in principle the participation of the PMM Economic Development Committee in the Villages of Almaguin Regional Marketing Partnership, with Courtney Rizzo, Community Development Officer, to act as the primary point of contact and to represent the PMM Committee during stakeholder meetings and participate in organizational matters as required; AND FURTHER THAT  Council approval will continue to be required for any Villages of Almaguin Regional Marketing Partnership contribution that is not included in the PMM budget. (Carried)


7.4. Clerk-Administrator’s Report:

7.4.1. Bowman and Laycock Right of Ways – support in principle

RESOLUTION  2017-027

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

WHEREAS the Municipality of Magnetawan has received applications from Marilyn and Alan Laycock and Ronald and Ann Bowman to create a deeded right-of-way (ROW) over part of Lot 4, Concession 2, 42R-8673 and over part of 149 Peninsula Lane, in favour of 92 Peninsula Lane; AND WHEREAS  an MHBC Planning Memo describes the applications as appearing to simply formalize the title to an existing ROW; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan supports in principle the Laycock and Bowman applications for ROW, subject to the following conditions: 1. Payment of applicable fees under By-laws 2011-11 and 2011-16 and User Fees By-law 2009-29; and 2. Compliance with all conditions set by the Central Almaguin Planning Board. (Carried)


7.4.2. Ontario Good Roads Association annual conference delegation topics

7.4.3. Review of Quick Reference Card 2017

7.5. Regional Fire Services Committee: review of proposal for prevention and public education

Council directed the C-A to send Magnetawan’s proposal for cost sharing of regional fire prevention and public education to the Regional Fire Services Committee for review.

7.6. Mayor Dunnett – discussion of Municipal Office reconfiguration

Council directed the C-A to obtain a cost estimate on preparing a reconfiguration plan.

  1. 8. BY-LAWS

8.1. RESOLUTION 2017-028

Moved by Councillor Crossman; Seconded by Councillor Hetherington

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-06, being a By-law to establish a grant program to assist with the summer maintenance costs of private roads and right-of-ways. (Carried)


8.2. RESOLUTION 2017-029

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-07, being a By-law to set tax ratios for municipal purposes in the year 2017. (Carried)


8.3. RESOLUTION 2017-030

Moved by Councillor Crossman; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-08, being a By-law to provide for an interim tax levy in 2017. (Carried)


8.4. RESOLUTION 2017-031

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-09, being a By-law to confirm the proceedings of Council at the regular meeting of January 11, 2017. (Carried)


9. CORRESPONDENCE

9.1. Almaguin Adult Learning Centre: request for donation

RESOLUTION  2017-032

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves a donation to the Almaguin Adult Learning Centre for 2017 in the amount of $ [left blank]. (Defeated)


9.2. Near North District School Board: invitation to North Bay Accommodation Review


9.3. Federation of Northern Ontario Municipalities: BoD meeting; energy costs


9.4. Town of Bancroft: resolution to allow municipalities to hold lotteries

9.5. Hon. M.P. Tony Clement: a voice for seniors in Government

  1. 10. UNFINISHED BUSINESS

  1. 11. ADDENDUM

  1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL

RESOLUTION 2017-033

Moved by Councillor Gray; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period January 1 to January 15, 2017 in the amount of $242,508.99. (Carried)

  1. 13. CLOSED SESSION

RESOLUTION 2017-034

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan moves to a closed session at 4:55 P.M., pursuant to Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as the subject matter being considered consists of: (c) the acquisition or disposition of lands (being to discuss the value of lands to potentially be acquired); (e) litigation or potential litigation (being to receive correspondence re. litigation against the Municipality). (Carried)

RESOLUTION 2017-035

Moved by Councillor Crossman; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan returns to open session at 5:25 P.M. (Carried)





  1. 14. QUESTION PERIOD FROM THE PUBLIC


  1. 15. NEXT MEETING OF COUNCIL

Special Meeting: Wednesday, February 1, 2017 at 1:00 P.M., Magnetawan Community Centre.

Regular Meeting: Wednesday, February 8, 2017 at 1:00 P.M., Magnetawan Community Centre.


  1. 16. ADJOURNMENT

RESOLUTION 2017-036

Moved by Councillor Gray; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 5:30 P.M. (Carried)













































_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date




____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date

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