Friday, March 24, 2017
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 The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, February 8, 2017 at 1:00 p.m.

 

Council members present: Mayor Sam Dunnett; Councillors Tim Brunton, Jack Crossman, Charlie Gray, and John Hetherington.

 

Staff in attendance: Clerk-Administrator (C-A), Andrew Farnsworth; Parks and Maintenance Manager (PMM), Steve Robinson.

 

Notice of this meeting was posted on the Municipal website and at the Municipal Office.

 

1. CALL TO ORDER

The meeting was called to order at 1:00 P.M.

2. ADOPTION OF THE AGENDA

RESOLUTION  2017-041

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, February 8, 2017. (Carried)

3. DISCLOSURE OF PECUNIARY INTEREST

None disclosed.

4. ADOPTION OF MINUTES

RESOLUTION  2017-042

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Wednesday, January 25, 2017 and the special Council meeting of Wednesday, February 1, 2017. (Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT

None

 

6. PRESENTATIONS

None

 

7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Building

7.1.1. Annual report on Building Permit Fees

7.1.2. Update on shared service agreement

RESOLUTION  2017-043

Moved by Councillor Gray; Seconded by Councillor Brunton:

BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan accepts the annual report on building permit fees and the update on the shared service agreement form Brian Horsman, Chief Building Official. (Carried)

 

7.2. Treasury

7.2.1. Reserves and reserve funds balance

7.2.2. Pahapill and Associates Audit Planning

RESOLUTION  2017-044

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan accepts the audit planning report from Pahapill and Associates; AND FURTHER THAT Council authorizes the Mayor, Deputy Mayor and the Treasurer to sign the planning report on behalf of the Municipality. (Carried)

 

7.3. Public Works: 2017 roadside ditching plan

 

7.4. Clerk-Administrator’s Report:

7.4.1. Encroachment Agreements – direction to proceed with review and offers of sale

Council directed the C-A to have new Encroachment Agreements drafted.

 

7.5. Community Development:

7.5.1. Magnetawan Community Development Committee, Terms of Reference

Council directed the C-A to make changes to the draft Terms of Reference and bring the document back to the next Council meeting.

RESOLUTION  2017-045

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan adopts the Magnetawan Community Development Committee Terms of Reference as attached. (Deferred)

 

7.5.2. Public Art Policy

 

7.5.3. Ministry of Agriculture, Food and Rural Affairs: Rural Economic Development Funding program

7.6. Councillor Crossman: request to MTO, re. maintenance status of Highway 124

RESOLUTION  2017-046

Moved by Councillor Brunton; Seconded by Councillor Crossman:

WHEREAS Highway 124 is a Class 3 highway that runs from Parry Sound to Sundridge and is managed by the Ontario Ministry of Transportation (MTO); AND WHEREAS Highway 124 is an essential transportation artery in the Parry Sound District and is relied upon by emergency vehicles, school buses, businesses, tradespeople, commuters and other users; AND WHEREAS the level of winter maintenance and the resulting condition of Highway 124 is significantly lower to the east of the Dunchurch MTO highway maintenance yard than it is to the west of the Dunchurch yard; AND WHEREAS this change in the level of winter maintenance is often abrupt and creates a safety hazard for vehicles that travel the eastern portion of Highway 124 and that cross this Dunchurch service boundary; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan requests that the MTO increase winter maintenance service to the portion of Highway 124 east of Dunchurch, either through: shortened route times for maintenance vehicles; additional maintenance vehicles; some other means as identified by the MTO; AND FURTHER THAT  this resolution be forwarded to Tom Lumley, Maintenance Superintendent for the Huntsville Area, Ministry of Transportation. (Carried)

7.7. Regional Fire Services Committee: Armour and Perry proposals for sharing prevention

7.8. Committee and Board Minutes

 

RESOLUTION  2017-047

Moved by Councillor Crossman; Seconded by Councillor Gray:

BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan adopts the following Committee and Board minutes: the January 17, 2017 meeting of the PMM Joint Economic Development Committee; the January 18, 2017 meeting of the Central Almaguin Planning Board. (Carried)

  1. 8. BY-LAWS

8.1. RESOLUTION 2017-048

Moved by Councillor Brunton; Seconded by Councillor Hetherington

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-10, being a By-law to renew the Forest Fire Management Agreement with the Ministry of Natural Resources and Forestry; AND FURTHER THAT Council authorizes the Mayor and Clerk-Administrator to sign the Agreement on behalf of the Municipality. (Carried)

 

8.2. RESOLUTION 2017-049

Moved by Councillor Gray; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-11, being a By-law to adopt a Public Art Policy. (Carried)

 

8.3. RESOLUTION 2017-050

Moved by Councillor Hetherington; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-12, being a By-law to confirm the proceedings of Council at the regular meeting of January 25, 2017 and the special meeting of February 1, 2017. (Carried)

 

9. CORRESPONDENCE

9.1. Almaguin Highlands Chamber of Commerce: 2017-2018 Strategic Plan

 

9.2. Norman Cameron, Cecebe Waterways Association: request for contribution to costs, re. Rockwynn Landing boat ramp engineering drawings

RESOLUTION  2017-051

Moved by Councillor Gray; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves cost sharing between the Municipality of Magnetawan, the Township of Ryerson and the Cecebe Waterways Association, for the cost of engineered drawings for the improvement of the boat launch at Rockwynn Landing, with Magnetawan’s share not to exceed $400.00. (Deferred)

 

9.3. Bill Woodruff, Drag at the Mag: request for sponsorship

RESOLUTION  2017-052

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves a donation to Bill Woodruff, Secretary/Treasurer of the Drag at the Mag snowmobile races, to sponsor a class at the 2017 Drag at the Mag in the amount of $250.00. (Carried)

 

9.4. Tom Campbell, Royal Canadian Legion: request for sponsorship, Military Service Recognition Book.

RESOLUTION  2017-053

Moved by Councillor Crossman; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves a donation to the Royal Canadian Legion for a one-quarter page full colour Remembrance Ad in the 2017 Military Service Recognition Book in the amount of $545.00 including HST. (Carried)

 

9.5. Federation of Canadian Municipalities: Seizing the moment for rural Canada

  1. 10. UNFINISHED BUSINESS

  1. 11. ADDENDUM

  1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL

RESOLUTION 2017-054

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period January 16 to January 31, 2017 in the amount of $176,737.99. (Carried)

  1. 13. CLOSED SESSION

RESOLUTION 2017-055

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan moves to a closed session at 3:40 P.M., pursuant to Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as the subject matter being considered consists of: (d) labour relations or employee negotiations (being to discuss employee performance; being to receive a report on employee performance); and (e) litigation or potential litigation (being to receive correspondence re. litigation against the Municipality). (Carried)

RESOLUTION 2017-056

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan returns to open session at 5:10 P.M. (Carried)

.

RESOLUTION  2017-057

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan acknowledges that Steve Robinson, Magnetawan Parks and Maintenance Manager, has successfully completed the probationary period as defined in the October 11, 2016 Offer of Employment. (Carried)

 

  1. 14. QUESTION PERIOD FROM THE PUBLIC

 

  1. 15. NEXT MEETING OF COUNCIL

Regular Meeting: Wednesday, February 22, 2017 at 10:00 A.M., Magnetawan Community Centre.

 

 

 

 

 

  1. 16. ADJOURNMENT

RESOLUTION 2017-058

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 5:15 P.M. (Carried)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date

 

 

 

____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date

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