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The Corporation of the Municipality of Magnetawan

MINUTES

REGULAR MEETING OF COUNCIL
Wednesday April 14, 2010
7:00 p.m.
Magnetawan Community Centre

Present:     Mayor:        Dick Smith
Councillors:     Patti Paul, Tony Pratas, Frank Tod and Kris Nicholls
Staff:         Mark Urbanski CAO / Clerk


1.    ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Dick Smith

Mayor Smith welcomed members of Council and the Public to the meeting and asked if members of Council had anything to add to the agenda. Councillor Tod requested to have the letter Marilyn Rigarlsford had written to members of Council regarding the dust on Jackson road due to the gravel pit at the end of it. It was placed under 10.1. Councillor Tod also requested to add the Northern Ontario Arts added under 10.2.     

RESOLUTION No. 2010-85
Moved By: Patti Paul                    Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Regular meeting of Council on Wednesday April 14, 2010 and add letter to Council members and NOAA discussion.
Carried
2.    DECLARATION OF PECUNIARY INTEREST

None Declared
3.    MINUTES OF PREVIOUS MEETINGS

Councillor Pratas asked the CAO under accounts from last meeting if the CAO had any word on the billings of the contracted out mechanic as yet. The CAO replied that it is still been looked into and that it is more involved because it doesn’t just involve Public Works.

Under 6.2 of the minutes Councillor Pratas questioned if the Equipment Quotes, that was passed by Council, was available to the Public or not.  The CAO noted that it was the direction of Council to advertise for quotes and that not always the lowest quote was used and it was on a best effort basis if the lowest quote had the human resources capacity and the equipment available at the time of the call. All of the quotes numbers were certainly available to the public.

RESOLUTION No. 2010-86
Moved By: Tony Pratas                 Seconded By: Patti Paul

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the March 24, 2010 Regular Council meeting.
Carried
4.    MUNICIPAL BOARDS / COMMITTEES

RESOLUTION No. 2010-87
Moved By: Kris Nicholls                Seconded By: Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan receives the following Minutes/Reports from Municipal Boards and Committees;
Committee of the Whole Budget Meeting Minutes February 17, 2010
Central Almaguin Planning Board Meeting Minutes of March 17, 2010
Almaguin Highlands Economic Development Committee Minutes March 18, 2010
North Bay Parry Sound Health Unit Minutes of February 11, 2010  
Recreation Committee Minutes of February 23, 2010

Carried
5.    DEPUTATIONS AND PRESENTATIONS
None.

6.    REPORTS OF MUNICIPAL OFFICER’S
6.1    CAO Final Budget Draft Presentation

RESOLUTION No. 2010-88
Moved By: Frank Tod                    Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan now do enter into the Budget Committee of the Whole for the purposes of budget discussion.

Carried

The CAO, Mark Urbanski gave Council a power point presentation highlighting the final draft budget changes, the projects and capital equipment for the 2010 year. The CAO noted that Council had given instructions to begin the budget process for 2010 in December of 2009 and the first budget meeting was held in January 2010 with Council. The CAO pointed out to Council that approval had all ready been given to Municipal Boards and Committee for their 2010 budgets.

The CAO summed up the 2010 draft budget by noting that a real 2.17 percent tax increase would be the increase over the amount levied from last year to current year backing out real growth that occurred in 2009. The CAO cautioned that this is on the Municipal overall levy from all tax classes and not necessarily each and every household percent. Property owners would have to review their own assessment and rate based on the tax class rates proposed to be set by Council on April 28, 2010.  

Ted Wilson and Csaba Becsy were present from AECOM as the Municipal Engineering firm to go over the Stimulus Funding project for Council and the tender recommendations for the Garage and the Community Centre. Ted Wilson gave a history of the Stimulus project and how the two buildings came to be. Ted Wilson recommended Storburn Construction out of Orillia for Council to consider giving the award for both the Garage and the Community Centre at the next regular meeting of Council.

Councillor Pratas asked about the $280,000 in contingencies for the Community Centre and the well water recovery rate. Mr. Wilson explained that the Contingency was put in place early on as the separation of who was going to do what would be established after the award and that it placed everyone on an equal footing when bidding. Mr. Wilson stated that the water recovery rate from the well shouldn’t be impacted because the plans only have one new sink in the staff area.  

Councillor Tod asked about the numbers for a 5 bay garage versus a 6 bay one. Mr. Wilson explained that since the tender result for the Garage came in within expectations that he would not recommend a 5 bay garage. Mark Urbanski noted that the difference was less $73,000 and it was Council’s direction to place the option within the tender.  

Councillor Pratas asked about the heating within the garage and Mr. Wilson said that the in flooring heating system was the cheapest option since it would heat more of the floor space than other parts of the facility that didn’t require as much heat.

Councillor Nicholls asked about the slope of the steel roof on the garage. Mr. Wilson said that there was a slope to it.

The Committee of the Whole took a break in order to allow members of the Public to ask Council member’s questions or of the Engineers. The Committee took a 10 minute break.

After the Committee reconvened the CAO asked if Council had any further questions on the draft 2010 budget. Councillor Pratas requested that the Public Works department look into the possibility of purchasing a Brusher Arm. The CAO said that he would request that a memo on that be placed into Council’s mail box. Councillor Pratas asked about the revenue for penalties and interest and wondered what that was about. The CAO responded.

The Mayor asked if there were any other questions or comments.    

Moved By: Kris Nicholls                Seconded By: Tony Pratas

Be it Resolved that the Budget Committee of the Whole approves the 2010 Budget as presented and amended April 14, 2010 and that the Council adopts the tax levy by-law to be drafted for Council’s consideration for the Regular meeting April 28, 2010.

Carried
RESOLUTION No. 2010-89
Moved By: Frank Tod                    Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan do now enter into the Regular Council session.
Carried
6.2    Treasurer Request for Financial Services

RESOLUTION No. 2010-90
Moved By: Patti Paul                    Seconded By: Kris Nicholls

Be it Resolved that the Council of the Municipality of Magnetawan approves the hiring of Ms. Marjorie Robinson as per the Treasurers report dated March 24, 2010 in an amount up to $3,300.00 up until March 31, 2011.
Carried
6.3    Public Works Tender Approvals

RESOLUTION No. 2010-91
Moved By: Frank Tod                    Seconded By: Patti Paul    

Be it Resolved that the Council of the Municipality of Magnetawan approve the tenders for the following to:
Project         Award to                         Amount
Street Sweeping:     Bruell Contracting               Sweeper Total     $2,500.00
Hourly Rate        $     69.70

Rockwynn Docks:    Ahmic Maintenance and Storage            $11,562.34

Brush Cutting:        Pullman Excavating          Hourly Rate        $    120.00

Ditching:        Pullman Excavating          Hourly Rate        $     102.00    

Winter Sand:        Miron Topsoil                        $  33,920.00

Granular A Material    Fowler Construction                     $168,435.05         

Carried


6.4    Meridian Planning Report to CAO regarding Official Plan review

RESOLUTION No. 2010-92
Moved By: Frank Tod                    Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan receive the Official Plan Update report from Meridian Planner Jim Dyment;

And Further that the CAO be directed to advertise for the purpose under Section 26(3) of the Planning Act to hear public comments on the need to update the official Plan.  

Carried

6.5    Treasurer Report on 2009 remuneration and expenses for members of Council

RESOLUTION No. 2010-93
Moved By: Kris Nicholls                Seconded By: Frank Tod    

Be it Resolved that the Council of the Municipality of Magnetawan receive the Treasurers report on Members of Council remuneration and Expenses for the year ending 2009, which was placed on a prior Council meeting agenda for public information.  

Carried
7.    BY-LAWS
7.1    2010-12 Ahmic Harbour Fire Hall Lease agreement

RESOLUTION No. 2010-94
Moved By: Frank Tod                    Seconded By: Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-12 being a by-law to enter into a Lease for the Ahmic Fire Hall until March 31, 2011.  
Carried

7.2    2010-13 Property transfer for road allowance (Coombs)

RESOLUTION No. 2010-95
Moved By: Patti Paul                    Seconded By: Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-13 being a by-law to Authorize the acquisition of PT LT 13 CON 11 in Croft designated as Part 6 of Plan 42R-18058, being part of PIN 52083-0114.
Carried

7.3    2010-14 Property transfer for road allowance (Smith)

RESOLUTION No. 2010-96
Moved By: Patti Paul                    Seconded By: Frank Tod

Be it Resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-14 being a by-law to Authorize the acquisition of PT LT 92-93 CON A Chapman as in R0210310 designated as Part 2 and 4 Plan 42R-19027
Carried

7.4    2010-15 Municipal Capital Tangible Asset

RESOLUTION No. 2010-97
Moved By: Kris Nicholls                Seconded By: Frank Tod

Be it Resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-15 being a by-law to approve a policy to prescribe the accounting treatment for tangible Capital Assets.
Carried
8.    CORRESPONDENCE
8.1    Correspondence for Action
8.1.1    Magnetawan Watershed Association 2010 Membership fee

RESOLUTION No. 2010-98
Moved By: Frank Tod                    Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan support the Magnetawan River Watershed Association invoice fee of $50.00 for 2010 and that Kris Nicholls has accepted the position of voting member for the Municipality.
Carried





8.1.2    Central Almaguin Planning Board Application B013 and B014/10 Bacchus

RESOLUTION No. 2010-99
Moved By: Frank Tod                    Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan request that the Almaguin Planning Board use By-law 2009-35 with respect to the Bacchus Consent Application dated November 16, 2009.  
Carried

8.1.3    Almaguin Highlands Secondary School Graduation request

RESOLUTION No. 2010-100
Moved By: Frank Tod                    Seconded By: Kris Nicholls

Be it Resolved that the Council of the Municipality of Magnetawan support the high School graduation awards Program for 2010 in the amount of $100.00

Carried
8.1.4    Langford Encroachment request  

The Council directed the CAO to find out more information regarding the encroachment docking agreement with the Langford’s.  

8.2 Correspondence for Information

RESOLUTION No. 2010-101
Moved By: Frank Tod                    Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan receive the following Correspondence;
Joint Building Committee Permit Summary
O.P.P. call volume and Service level report

Carried









9.    UNFINISHED BUSINESS

9.1    Mr. Rick Watts refund on 2007 Municipal lot purchase

RESOLUTION No. 2010-102
Moved By: Patti Paul                    Seconded By:    Frank Tod    

Be it Resolved that the Council of the Municipality of Magnetawan refund part of Mr. Rick Watts Lot Purchase in the $750.00.
Carried
9.2    Senior of the year nomination (brought forward from March 24, 2010)


10.    NEW BUSINESS

10.1    Councillor Tod brought up concerns of Marilynn Rigarlsford on Jackson Road regarding the aggregate pit at the end of the road.  

10.2    The  NOAA Northern Ontario Arts Association event in Magnetawan to be held in  September was brought up by Councillor Tod. Councillor Tod thought that the Municipality should be spending some time and effort at rolling out the welcome mat for the Arts people coming into Magnetawan. Council directed the CAO to come up with some ideas that the staff could add with regards to this event such as a banner and notifying area businesses etc.

11.    ACCOUNTS

RESOLUTION No. 2010-103
Moved By: Kris Nicholls                Seconded By:    Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 5205-5300 inclusive and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $60,140.27 and Levies           $49,208.30; and General Government (Payroll and Vouchers) $101,939.69; for a total of $211,288.26.  
Carried

Council requested the CAO ask the Treasurer to put the cost for 2010 regarding the Municipal Auditor into Council’s mail box when the final bill arrive.  

12.    CLOSED SESSION





13.    CONFIRMATORY BY-LAW 2010-16

RESOLUTION No. 2010-104
Moved By: Frank Tod                      Seconded By:    Kris Nicholls
Be it Resolved that the Council of the Municipality of Magnetawan introduces By-law No. 2010-16, being a by-law to confirm the proceedings of Council at its meeting of April 14, 2010 and adopts the by-law as being read the first time, second time and a final third time;
And Further that the Mayor and Clerk be authorized to sign the By-law and to affix the Corporate seal.    
Carried
14.    ADJOURNMENT

RESOLUTION No. 2010-105
Moved By: Frank Tod                     Seconded By:    Kris Nicholls
Be it resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at: 9:15 p.m.
Carried

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