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The Corporation of the Municipality of Magnetawan



MINUTES



REGULAR MEETING OF COUNCIL

Wednesday April 28, 2010

7:00 p.m.

Magnetawan Community Centre



Present:               Mayor:                 Dick Smith

Councillors:        Patti Paul, Tony Pratas, Frank Tod and Kris Nicholls

Staff:                     Mark Urbanski CAO / Clerk





1.      ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Dick Smith



Mayor Smith welcomed members of Council and the Public to the meeting and asked if members of Council had anything to add to the agenda.



RESOLUTION No. 2010-106

Moved By: Kris Nicholls                                             Seconded By: Frank Tod



Be it Resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Regular meeting of Council on Wednesday April 28, 2010 and waives the rules of the Procedural By-law for the receipt of the Council packages received on Wednesday April 28, 2010.  

Carried

2.     DECLARATION OF PECUNIARY INTEREST



None Declared

3.     MINUTES OF PREVIOUS MEETINGS



Councillor Tod noted that he had spoken to the Roads Manager with regards to Jackson’s road resident’s request that was supposed to be taken care of with regards to the dust in front of a few households.  



RESOLUTION No. 2010-107

Moved By: Frank Tod                                                 Seconded By: Patti Paul



Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the April 14, 2010 Regular Council meeting.

Carried



4.     MUNICIPAL BOARDS / COMMITTEES



RESOLUTION No. 2010-108

Moved By: Frank Tod                                                 Seconded By: Kris Nicholls



Be it Resolved that the Council of the Municipality of Magnetawan receives the following Minutes/Reports from Municipal Boards and Committees;

South East Parry Sound District Steering Committee Minutes of April 22, 2010

Recreation Committee Minutes of March 25, 2010

Joint Building Committee Minutes of March 18, 2010



Carried

5.     DEPUTATIONS AND PRESENTATIONS

None.



6.     REPORTS OF MUNICIPAL OFFICER’S

6.1              Stimulus Project Tender Awards



Mark Urbanski had given Council a breakdown of potential borrowing terms with Infrastructure Ontario for the estimated $700,000 of Municipal costs associated with the Stimulus Project, as Council instructed and noted that Council had approved a line of credit last October for the Stimulus project. Mr. Urbanski noted that if Council awards the tenders tonight that a by-law will be forthcoming for Council’s consideration of terms for the funds with Infrastructure Ontario, if Council so desires. Mr. Urbanski explained the 5 year and 10 year loans and said that a combination of both might be more desirable.



Councillor Tod requested a motion be brought forward for a 5 bay public works garage since it would save some $73,000 instead of a 6 bay garage according to the bid amount. Councillor Tod felt that a 5 bay garage would be just as beneficial to the Public Works as a six bay and said that he had looked at the operations of other local municipalities and said they are doing with less than even 5 bays in most cases.



Councillor Pratas also agreed that a five Bay garage was appropriate due to the costs of maintaining an extra bay on an operational level because of heat and hydro and laid out what the approximate additional costs would be.



The Mayor asked if any other member of Council wanted a five bay garage. Councillor Nicholls said he wanted a six bay garage and that was what Council had agreed since last year unless the Municipality went over the Stimulus limits, but since it was within the area of the projected costs Nicholls said we should go with a six bay garage.  Councillor Paul said that if we go with a five bay garage then we would be saving $25,000 and given back the portion of the 2/3rd’s of the Governments funding. Councillor Paul said that since the Government was to pay the bulk of the 6 bays that we should be going ahead with six bays.



The Mayor said that it was important to go ahead with the six bays as planned for the future of the Municipality because the Municipality continues to grow and since we have the funding to get it done right we would not be doing future council’s any favours by having them add on to it.



The Mayor read a resolution for a 5 Bay garage.



RESOLUTION No. 2010-109

Moved By: Frank Tod                                                 Seconded By: Patti Paul



Be it Resolved that the Council of the Municipality of Magnetawan go with an award to Storburn LTD with a 5 Bay garage rather than a 6 Bay garage as outlined in an option within the last tender award.



Recorded Vote:



Ya                                Na

Councillor Tod                         Ya

Councillor Paul                                                            Na

Councillor Pratas                    Ya

Councillor Nicholls                                                      Na

Mayor Smith                                                               Na

Defeated



The Mayor read a resolution for the award of the tenders for the Community Centre and Garage.



RESOLUTION No. 2010-110

Moved By: Kris Nicholls                                             Seconded By: Patti Paul



Be it Resolved that the Council of the Municipality of Magnetawan awards the Community Centre tender dated February 17, 2010, as amended and the Garage Tender dated March 26, 2010, as amended to Storburn LTD.



And Further That the CAO send a letter of intent to Storburn LTD. to engage them to start preparing for construction immediately and to inform AECOM of the tender awarded to Storburn LTD. and to have AECOM keep Council updated on a Monthly basis of the project status.

Carried

The CAO noted that things from the tender might change as they progress based on items unforeseen when we start to work with the construction company. Council might have to make decisions going forward that could alter the original tender award that will stem from the management meetings to be held every two weeks and brought forward to Council for review.

6.2              Treasurer Request for Financial Services



CAO said this is so the Treasurer can see the accounts on-line instead of requesting printed copies of where the Municipal accounts are at.



RESOLUTION No. 2010-111

Moved By: Frank Tod                                                             Seconded By: Kris Nicholls



Be it Resolved that the Council of the Municipality of Magnetawan approves the signing authorities of the Corporation of the Municipality of Magnetawan to enter into a Electronic Banking agreement with the Royal Bank of Canada.

Carried

6.3              Parks and Recreation Truck Tender results



CAO noted that Council had approved $20,000 in the 2010 budget to allocate for a zero percent three year financing deal.



RESOLUTION No. 2010-112

Moved By: Kris Nicholls                                             Seconded By: Patti Paul       



Be it Resolved that the Council of the Municipality of Magnetawan awards to Mac Lang in the amount of $29,255.70 for the new Parks and Recreation Truck for 0% financing for 36 months.



Carried

7.     BY-LAWS

7.1              2010-17 Being a By-law to set  Tax Ratios for 2010

RESOLUTION No. 2010-113

Moved By: Patti Paul                                                 Seconded By: Kris Nicholls



Be it resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-17 being a By-law to set Tax Ratios for the year 2010 be considered read a first, second and third time and finally passed. 

Carried









7.2              2010-18 Being a By-law to set the 2010 Rates for Levy purposes



RESOLUTION No. 2010-114

Moved By: Kris Nicholls                                             Seconded By: Patti Paul       



Be it Resolved that the Council of the Municipality of Magnetawan adopts By-law # 2010-18 Being a By-Law to set and Levy the rates for taxation in 2010, be considered read a first, second and third time and finally passed. 

Carried

Council wished to thank the CAO for the 2010 budget and work that was put into it, but the CAO said the acknowledgment should go to staff for their hard work and dedication to make the 2010 budget for Council. The Mayor asked that the CAO express Council’s sentiments for a job well done to the staff.



8.     CORRESPONDENCE

8.1              Correspondence for Action

8.1.1        Magnetawan Lions request for car wash



RESOLUTION No. 2010-115

Moved By: Kris Nicholls                                             Seconded By: Frank Tod      



Be it Resolved that the Council of the Municipality of Magnetawan support the Magnetawan Lions Club for the use of the Park for a fundraiser, car wash on May 15, 2010 with a rain date of June 5, 2010.

Carried

8.1.2        Recreation Committee Request for Canada Day advance funds



RESOLUTION No. 2010-116

Moved By: Kris Nicholls                                             Seconded By: Patti Paul



Be it Resolved that the Council of the Municipality of Magnetawan advance the Municipal Recreation Committee in the amount of $2,000.00 for their Canada Day celebration preparations.

Carried

8.2 Correspondence for Information



RESOLUTION No. 2010-117

Moved By: Frank Tod                                                 Seconded By: Tony Pratas



Be it resolved that the Council of the Municipality of Magnetawan receive the following Correspondence;

Ontario’s Near North Membership amount

Joint building Committee Permits report

Carried



Councillor Paul wanted to look at supporting the Near North Membership. The Mayor explained that we are in a new region now called Region 12. The Council asked the CAO to look into the Near North request for funding their operations for the year 2010.





9.     UNFINISHED BUSINESS



9.1              Provincial Senior of the Year Submission



The CAO said that an ad went into the paper and that no submissions had been received by the public. The CAO suggested that the Mayor and Deputy Mayor come up with a submission, if Council agreed to the two of them picking a senior within the Municipality to submit to the Province. Council agreed to have the Mayor and Deputy Mayor pick a senior to have the CAO submit to the Province.



10.                        NEW BUSINESS



11.                        ACCOUNTS



RESOLUTION No. 2010-118

Moved By: Kris Nicholls                                             Seconded By: Tony Pratas



Be it Resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 5301-5361 inclusive and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $17,483.60 and Levies           $15,247.71; and General Government (Payroll and Vouchers) $39,338.43; for a total of $72,069.74.

Carried































12.                        CLOSED SESSION



RESOLUTION No. 2010-119

Moved By: Frank Tod                                                 Seconded By: Patti Paul



Be it resolved that the Council of the Municipality of Magnetawan now enters a Closed Session pursuant to Section 239 (2) of the Municipal Act, 2001, S)  2001, Chapter 25 to Consider;



One item for the Security of the property of the Municipality



2 items on litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality;

Carried





RESOLUTION No. 2010-120

Moved By: Frank Tod                                                 Seconded By: Tony Pratas



Be it resolved that the Council of the Municipality of Magnetawan now return to open session at 10:25 p.m.                                      

Carried



13.                        CONFIRMATORY BY-LAW 2010-19



RESOLUTION No. 2010-121

Moved By: Kris Nicholls                                             Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan introduces By-law No. 2010-19, being a by-law to confirm the proceedings of Council at its meeting of April 28, 2010 and adopts the by-law as being read the first time, second time and a final third time;

And Further that the Mayor and Clerk be authorized to sign the By-law and to affix the Corporate seal.

Carried

14.                        ADJOURNMENT



RESOLUTION No. 2010-122

Moved By: Patti Paul                                                             Seconded By: Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at: 10:27 p.m.

Carried

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