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Tuesday, June 27, 2017
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COUNCIL MEETING MINUTES

April 12, 2017

 

The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, April 12, 2017 at 1:00 P.M.

 

Council members present: Mayor Sam Dunnett; Councillors Tim Brunton, Jack Crossman, Charlie Gray, John Hetherington.

 

Staff in attendance: Clerk-Administrator (C-A), Andrew Farnsworth.

 

Notice of this meeting was posted on the Municipal website and at the Municipal Office.

 

1. CALL TO ORDER

The meeting was called to order at 1:00 P.M.

2. ADOPTION OF THE AGENDA

RESOLUTION  2017-106

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, April 12, 2017, with the following amendments: 7.3.3. Discussion on Regional Economic Development; 7.4.9. Recommendation for Recreation Supervisor hiring. (Carried)

3. DISCLOSURE OF PECUNIARY INTEREST

None disclosed.

4. ADOPTION OF MINUTES

RESOLUTION  2017-107

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Wednesday, March 22, 2017. (Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT

 

6. PRESENTATIONS

6.1. Dave Wright: cycling update ; bike share program; road construction; signage

 

Dave Wright, organizer of the local cycling group Almaguin in Motion (AIM) attended the meeting to update Council on local cycling initiatives, including the bike share program to be implemented in 2017.

 

7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Treasury: report on 2016 Council remuneration and expenses

RESOLUTION  2017-108

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan receives the attached report from the Treasurer regarding 2016 Council remuneration. (Carried)

 

7.2. Public Works:

7.2.1. Selection of Engineer to perform bi-annual bridge and culvert inspections

RESOLUTION  2017-109

Moved by Councillor Brunton; Seconded by Councillor Gray:

WHEREAS Magnetawan issued a Request for Proposals for an Engineer of Record and awarded the RFP to Tulloch Engineering by way of resolution 2016-218; AND WHEREAS the Public Works Supervisor has received quotes for the 2017 OSIM bridge and structure inspections from: Tulloch Engineering in the amount of $13,200.00 plus HST; and GHD in the amount of $6,200.00 plus HST; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan awards the 2017 OSIM bridge and structure inspection work to GHD. (Carried)

 

7.2.2. Public Works Superintendent Memo: purchase of pickup truck

Council directed the C-A to have the Public Works Superintendent obtain new quotes based on a set of common specifications.

RESOLUTION  2017-110

Moved by Councillor Gray; Seconded by Councillor Crossman:

WHEREAS  the Municipality of Magnetawan issued a public request for proposals (RFP) for the purchase of a Public Works Pickup Truck and did not receive any bids; AND WHEREAS  following the RFP submission deadline, the Public Works Superintendent obtained the following quotes from auto dealerships: Mac Lang Sundridge Ltd.; 2017 Dodge Ram Quad cab 1500 4x4 V8, in the amount of $34,465.00 including HST; and Bray Motors LTD; 2017 Chevrolet Silverado 1500 4x4 V6, in the amount of $33,333.38 including HST; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan authorizes the PWS to purchase a 2017 Chevrolet Silverado 1500 4x4 V6 from Bray Motors Ltd. in the amount of $33,333.38 including HST. (Defeated)

 

7.2.3. Discussion on clear bags at landfill

Council directed the C-A to prepare a resolution for the next meeting of Council to support the change to clear bags effective Spring/Summer 2018. Council directed the C-A to work with staff to prepare a comprehensive communications plan to ensure that residents are aware of the change to clear bags.

 

7.3. Community Development

7.3.1. Magnetawan Community Development Committee (MCDC) member appointment

RESOLUTION  2017-111

Moved by Councillor Brunton; Seconded by Councillor Gray:

WHEREAS the Municipality of Magnetawan issued a public request for volunteers to sit on the Magnetawan Community Development Committee (MCDC) and received expressions of interest from three (3) Magnetawan residents; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan appoints the following members to the MCDC for the remaining term of Council: Merik Szabunio; Diane Szabunio; Marilyn Raaflaub. (Carried).

 

7.3.2. Community Development Officer Intern Report – March 2017

 

7.3.3. Discussion on Regional Economic Development

Council directed the C-A to continue working with local stakeholders to develop a strategy for Regional Economic Development.

 

7.4. Clerk-Administrator’s Report:

7.4.1. Discussion on Trailers in the Municipality

 

7.4.2. Review FAD Architects draft office redesign plan

Council provided comments on the draft redesign plan and directed the C-A to work with FAD to prepare an updated draft plan.

 

7.4.3. Enter into Agreement to establish a Joint Audit Compliance Committee

RESOLUTION  2017-112

Moved by Councillor Brunton; Seconded by Councillor Crossman:

WHEREAS  Section 88.37 of the Municipal Elections Act, 1996 requires that a council shall, before October 1 of an election year, establish a compliance audit committee; AND WHEREAS  economies of scale shall be realized by participating municipalities through the establishment of a Joint Compliance Audit Committee; AND WHEREAS  the important role of the Almaguin Clerk’s Group in facilitating this joint initiative and subsequent cost savings to each municipality is recognized; NOW THEREFORE BE IT RESOLVED  that the Council of the Municipality of Magnetawan deems it necessary to enter into an agreement with other interested municipalities to appoint a Joint Compliance Audit Committee for the 2018 election and subsequent term thereafter ending on November 30, 2022. (Carried)

 

7.4.4. Sound Software website redevelopment proposal

Council directed the C-A to negotiate changes to the proposal with Sound Software.

RESOLUTION  2017-113

Moved by Councillor Gray; Seconded by Councillor Brunton:

WHEREAS  the current Municipal website is designed on a platform that is out of date and no longer meets the needs of Magnetawan; AND WHEREAS  Sound Software has been an exceptional web provider for Magnetawan in the past, and their level of service and capabilities are valuable to Magnetawan; AND WHEREAS  Council requested that Sound Software provide a proposal on the redevelopment of the Municipal website, and Sound Software provided the attached proposal. NOW THEREFORE BE IT RESOLVED  that the Council of the Municipality of Magnetawan authorizes the Clerk-Administrator to have Sound Software redevelop the Magnetawan website as per the attached proposal in the amount of $9999.00. (Deferred)

7.4.5. Move Council meeting date – May 10, 2017 to May 9, 2017 - FONOM

RESOLUTION  2017-114

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan moves the regular Council meeting of May 10, 2017 to May 9, 2017, to avoid a conflict with the Federation of Northern Ontario Municipalities annual conference. (Carried)

7.4.6. Authorize Attendance at Cottage Country Seminar Series

RESOLUTION  2017-115

Moved by Councillor Crossman; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes the Mayor and the Clerk-Administrator to attend the Cottage Country Planning Seminar Series on April 27, 2017 in Bracebridge at a cost of $125.00 per person plus HST and disbursements. (Carried)

7.4.7. 4H Club – request to locate bat box on Community Centre grounds

Council directed the C-A to work with the 4H club to site the bat box on the Community Centre grounds.

7.4.8. Independent Electricity System Operator (IESO) update

7.4.9. Recommendation for Recreation Supervisor Hiring

RESOLUTION  2017-116

Moved by Councillor Brunton; Seconded by Councillor Gray:

WHEREAS the Clerk-Administrator: advertised for the position of Recreation Supervisor; evaluated candidates based on the qualifications in their applications; interviewed the top two candidates; and recommends Jesse Winger for hire, as detailed in the attached Candidate Summary; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves the hire of Jesse Winger as the Recreation Supervisor for 2017; AND FURTHER THAT the Mayor and Clerk-Administrator be authorized to negotiate and sign the contract of employment with Mr. Winger on behalf of the Municipality. (Carried)

 

7.5. Committee and Board Minutes

RESOLUTION  2017-117

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the following Committee and Board minutes: the February 21, 2017 meeting of the PMM Economic Development Committee; the March 15, 2017 meeting of the Central Almaguin Planning Board; the March 23, 2017 meeting of the South Almaguin Highlands Regional Fire Services Committee. (Carried)

  1. 8. BY-LAWS

8.1. RESOLUTION 2017-118

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-22, being a By-law to confirm the proceedings of Council at the regular meeting of March 22, 2017. (Carried)

 

9. CORRESPONDENCE

9.1. Ministry of Transportation: Additional winter maintenance on Highway 124

 

9.2. Ontario Association of Fire Chiefs: invitation for councillors to attend conference

 

9.3. Federation of Canadian Municipalities: request for support, Legal Defense Fund

RESOLUTION  2017-119

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes the Clerk-Administrator to make a contribution to the Federation of Canadian Municipalities Legal Defence Fund in the amount of $ [left blank]. (Defeated)

 

9.4. North East LHIN: establishment of new LHIN sub-region

 

  1. 10. UNFINISHED BUSINESS

  1. 11. ADDENDUM

  1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL

RESOLUTION 2017-120

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period March 16, 2017 to March 31, 2017 in the amount of $264,018.13. (Carried)

  1. 13. CLOSED SESSION

RESOLUTION 2017-121

Moved by Councillor Crossman; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan moves to a closed session at 3:30 P.M., pursuant to Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as the subject matter being considered consists of: (c) acquisition or disposition of lands (being to discuss the acquisition of lands); (d) labour relations or employee negotiations (being to discuss employee performance); and (e) litigation or potential litigation (being to receive correspondence re. litigation against the Municipality). (Carried)

RESOLUTION 2017-122

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan returns to open session at 4:00 P.M. (Carried)

 

  1. 14. QUESTION PERIOD FROM THE PUBLIC

 

  1. 15. NEXT MEETING OF COUNCIL

Regular Meeting: Wednesday, April 26, 2017 at 1:00 P.M., Magnetawan Community Centre.

 

  1. 16. ADJOURNMENT

RESOLUTION 2017-123

Moved by Councillor Gray; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 4:05 P.M. (Carried)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date

 

 

 

____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date

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