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The Corporation of the Municipality of Magnetawan

MINUTES

REGULAR MEETING OF COUNCIL
Wednesday May 12, 2010
7:00 p.m.
Magnetawan Community Centre

Present:     Mayor:        Dick Smith
Councillors:     Patti Paul, Tony Pratas, Frank Tod and Kris Nicholls
Staff:         Mark Urbanski CAO / Clerk


1.    ADOPTION OF AGENDA / OPENING COMMENTS – Mayor Dick Smith

Mayor Smith welcomed members of Council and the Public to the meeting and asked if members of Council had anything to add to the agenda. Councillor Tod requested an update from the Mayor on Lakeland Power. The Council agreed to place the Lakeland Power update under 10.2 of the agenda.

RESOLUTION No. 2010-128
Moved By: Patti Paul                    Seconded By: Frank Tod

Be it Resolved that the Council of the Municipality of Magnetawan adopts the agenda for the Regular meeting of Council on Wednesday May 12, 2010 and waives the rules of the Procedural By-law for the receipt of the Council packages provided on Monday May 10, 2010;

And Further add item 10.2 and 12.1 under Closed Session 1 item of a matter before an administrative tribunal, affecting the Municipality.
Carried
2.    DECLARATION OF PECUNIARY INTEREST

None Declared
3.    MINUTES OF PREVIOUS MEETINGS

Councillor Tod asked that Council request the C.A.O. to make sure that letters coming into the Municipal office were at least acknowledged. Council members had no concern with the request and agreed that it should be done.  

Councillor Tod asked if the Near North request for funding had been followed up as yet. The CAO replied that nothing has been done on this as yet to the best of his knowledge and that Region 12 is separate from the Near North under the new areas just recently instituted by the Province.

RESOLUTION No. 2010-129
Moved By: Frank Tod                  Seconded By:  Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan approves the Minutes for the April 28, 2010 Regular Council meeting.
Carried

4.    MUNICIPAL BOARDS / COMMITTEES

RESOLUTION No. 2010-130
Moved By: Frank Tod                    Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan receives the following Minutes from the;
Almaguin Highlands Economic partnership Committee Minutes April 15, 2010

Carried
5.    DEPUTATIONS AND PRESENTATIONS
None.
6.    REPORTS OF MUNICIPAL OFFICERS
6.1    Parks and Recreation Truck tender award April 28, 2010 

CAO explained that the award Council approved for the Parks and Recreation tender truck opening included 0% financing, but by the time the budget and tenders award came through the Automotive dealer couldn’t give the 0% financing and they were very apologetic and were still the lowest bid and took another $1,000 off the price of the truck for the mistake.

Council agreed to go with the lowest tender including the $1,000 off, but wanted the staff to negotiate another $1,000 off if the Municipality could get it.

The CAO said that the increased costs would be offset by additional revenues that were not budgeted for and that the Municipality had received already in 2010. 

Council requested the CAO bring the matter back to Council for May 26, 2010.

6.2    Grader Tender Award

The CAO said to Council that the current grader is working on borrowed time and has had a number of repairs to it lately going into its busiest time of year with calcium going down soon. The CAO noted that the trade in value would not be as high as expected, however the trade in value for the grader was never included in the 2010 budget as a revenue item so any amount should offset the small difference in the price of the new grader over the budget amount.  

RESOLUTION No. 2010-131
Moved By:     Kris Nicholls                Seconded By: Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan awards the Municipal Grader Tender to NORTRAX (John Deere) in the amount of $277,567.00

Carried
6.3    Culvert Tender Award

CAO explained that the recommendation is to go with the higher  tender amount, which is $85.00 more since the culverts that were purchased through Armtec in the last number of years may now have issues with coupling them together. Councillor Tod said that it is a big deal when trying to get the culverts coupled together and he knows of one other Municipality in the area that saved a lot of money on their tender award, but it ended up costing them because it was expensive to have the public works make the different company connections work.

RESOLUTION No. 2010-132
Moved By: Patti Paul                     Seconded By: Kris Nicholls   

Be it Resolved that the Council of the Municipality of Magnetawan awards the Municipal Culvert Tender to Armtec in the amount of $12,698.15
Carried
6.4    Municipal Server Software

RESOLUTION No. 2010-133
Moved By: Kris Nicholls                Seconded By:    Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan approves the Quality Network plan as outlined by Near North Business Machines in order to install a second Municipal Server to handle the new Vadim requirements for the Municipal Administration Office tax software program in the amount of up to $7,790.00.
Carried

7.    BY-LAWS

8.    CORRESPONDENCE
8.1    Correspondence for Action
8.1.1    Grady’s Fundraising canoe event for Sick Kids request

RESOLUTION No. 2010-134
Moved By: Frank Tod                    Seconded By:  Kris Nicholls   

Be it Resolved that the Council of the Municipality of Magnetawan support in the amount of      $ 500 to Grady’s fundraising canoe event to be held in Magnetawan
Carried

8.1.2    Central Planning Board B023 and B024 / ’10

RESOLUTION No. 2010-135
Moved By: Frank Tod                    Seconded By: Tony Pratas

Be it Resolved that the Council of the Municipality of Magnetawan direct the CAO / Clerk to send the standard Municipal requirements to the Planning Board and request that the Board forward a planning report along with the applications in the future for Council’s consideration. 
Carried

8.1.3    Ahmic Maintenance and Storage LTD Dock Request Information

Council reviewed additional correspondence and a rough sketch of the area requested for an encroachment agreement request. Council instructed the CAO to find out the measurements required on the shoreline road allowance and to have the Corporate solicitor draft up the term of the encroachment agreement for Council to review on May 26, 2010.

8.2 Correspondence for Information

RESOLUTION No. 2010-136
Moved By: Kris Nicholls                Seconded By: Frank Tod

Be it resolved that the Council of the Municipality of Magnetawan receive the following Correspondence;
FCM welcome letter
Joint Building Committee Annual Permit Summary
AMO Candidacy Letter from Town of Tecumseh
Carried

9.    UNFINISHED BUSINESS

9.1    Provincial Senior of the Year Submission

The CAO said that he had spoken to the Mayor and Councillor Tod regarding the Citizen’s name to be submitted and both agreed to an individual and the CAO submitted the required information on time.

10.    NEW BUSINESS
10.1     Outdoor Recreation Equipment

Councillor Paul gave an over view of what the Recreation committee had wanted in relation to the outdoor exercise equipment that was approved in the 2010 Municipal budget. Councillor Paul suggested that Green Gym be the company utilized since they have safety features built into the equipment and are made in Canada.

RESOLUTION No. 2010-137
Moved By: Patti Paul                    Seconded By:    Frank Tod

Be it Resolved that the Council of the Municipality of Magnetawan direct the Parks and Recreation Manager to work with Green Gym company to come back to Council with a final budget number on May 26, 2010 for Council’s consideration.
Carried
10.2 Lakeland Power

The Mayor outlined the Lakeland Power meeting and the challenges they are having and noted that a new business plan is been worked on.

Councillor Tod took the time to thank the Recreation Committee for their work on the Canada Day Celebrations.

11.    ACCOUNTS

RESOLUTION No. 2010-138
Moved By: Tony Pratas                Seconded By:    Patti Paul

Be it Resolved that the Council of the Municipality of Magnetawan recognizes payment of cheques numbered 5362-5437 inclusive and approves the accounts as presented and circulated in the amount of: Roads (payroll and vouchers) $35,786.12 and Levies           $88,416.98; and General Government (Payroll and Vouchers) $69,300.18; for a total of $193,503.28. 
Carried


12.    CLOSED SESSION

RESOLUTION No. 2010-139
Moved By: Frank Tod                    Seconded By:    Kris Nicholls

Be it resolved that the Council of the Municipality of Magnetawan now enters a Closed Session pursuant to Section 239 (2) of the Municipal Act, 2001, S)  2001, Chapter 25 to Consider;

1 item on litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality;
Carried


RESOLUTION No. 2010-140
Moved By: Patti Paul                    Seconded By:    Tony Pratas

Be it resolved that the Council of the Municipality of Magnetawan now return to open session at 8:57 p.m.               
Carried

13.    CONFIRMATORY BY-LAW 2010-20

RESOLUTION No. 2010-141
Moved By: Kris Nicholls                Seconded By:    Tony Pratas
Be it Resolved that the Council of the Municipality of Magnetawan introduces By-law No. 2010-20, being a by-law to confirm the proceedings of Council at its meeting of May 12, 2010 and adopts the by-law as being read the first time, second time and a final third time;
And Further that the Mayor and Clerk be authorized to sign the By-law and to affix the Corporate seal.
Carried
14.    ADJOURNMENT

RESOLUTION No. 2010-142
Moved By: Kris Nicholls                Seconded By:    Tony Pratas
Be it resolved that the Council of the Municipality of Magnetawan now adjourns this meeting at: 8:58 p.m.
Carried

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