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Sunday, June 25, 2017
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 The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, May 24, 2017 at 1:00 P.M.


Council members present: Mayor Sam Dunnett; Councillors Tim Brunton, Jack Crossman, Charlie Gray, John Hetherington.


Staff in attendance: Clerk-Administrator (C-A), Andrew Farnsworth; Public Works Superintendent (PWS), Bruce Hill; Recreation Supervisor (RS), Jesse Winger.


Notice of this meeting was posted on the Municipal website and at the Municipal Office.


1. CALL TO ORDER

The meeting was called to order at 1:00 P.M.

2. ADOPTION OF THE AGENDA

RESOLUTION  2017-158

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, May 24, 2017. (Carried)

3. DISCLOSURE OF PECUNIARY INTEREST

None disclosed.

4. ADOPTION OF MINUTES

RESOLUTION  2017-159

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Tuesday, May 9, 2017 and the special Council meeting of Wednesday, May 17, 2017. (Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT


6. PRESENTATIONS

6.1. Agent for Thomas Muszynski: gift of road allowance to Magnetawan – part of Nelson Lk. Rd.

No agent was present. Council directed the C-A to inform Mr. Muszynski that he is responsible for all costs associated with the transfer of land to the Municipality.


7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Public Works:

7.1.1. PWS Memo: awarding of road re-surfacing tender

RESOLUTION  2017-160

Moved by Councillor Crossman; Seconded by Councillor Brunton:

WHEREAS the Municipality of Magnetawan issued a request for tenders for road re-surfacing in tar and chip and received bids from: Bruell Contracting Ltd., in the amount of $268,481.79 incl. HST; Duncor Enterprises Inc., in the amount of $227,522.11 incl. HST; and Miller Paving Ltd., in the amount of $207,459.53 incl. HST; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan awards the tender for road re-surfacing to Miller Paving Ltd. in the amount of $207,459.53  incl. HST. (Carried)


7.1.2. PWS Memo: awarding of roadside ditching & brushing tender

RESOLUTION  2017-161

Moved by Councillor Brunton; Seconded by Councillor Gray:

WHEREAS the Municipality of Magnetawan issued a request for tenders six segments of roadside ditching and brushing and received bids from: First Choice Landscaping; Hall’s Construction; Weeks Construction; and Weir Gradall; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan awards the tender for roadside ditching and brushing of: segments one through five to Weeks Construction in the amount of $71,528.80 plus HST; and segment six to First Choice Landscaping in the amount of $6,820.00 plus HST. (Carried)


7.1.3. Purchase of pickup truck

RESOLUTION  2017-162

Moved by Councillor Crossman; Seconded by Councillor Gray:

WHEREAS the Municipality of Magnetawan issued a public request for proposals for the purchase of a Public Works Pickup Truck and did not receive any bids; AND WHEREAS following the RFP submission deadline, the Public Works Superintendent obtained quotes from the following auto dealerships: Mac Lang Sundridge Ltd.; and Bray Motors Ltd.; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes the PWS to purchase a P/up Truck from Bray Motors in the amount of $28,638.00 + HST. (Carried)


7.1.4. Robert and Marielyn Young: Aquilla Trail

Council directed the PWS to reply to the letter from the Youngs. Council directed the PWS to send a letter to the property owner who is alleged to have caused damage to Aquilla Trail stating that the Municipality prohibits work on municipally-owned right of ways without the presence of an agreement.


7.2. Fire:

7.2.1. Fire Chief monthly report: April 2017


7.2.2. Post-traumatic Stress Disorder Plan


7.3. Community Development:

7.3.1. Recreation Supervisor introduction: Jesse Winger

Council thanked Mr. Winger for accepting the position of Recreation Supervisor for a second year. Council discussed with the RS the plans for the Canada 150 celebration. Council directed the C-A to have the Parks and Maintenance Manager inform the Community Centre Board that all large vehicles are to be kept well back from the pavilion during the Farmer’s Market on July 1.


The RS left the meeting.


7.3.2. Community Economic Development Officer monthly report: May 2017

7.3.3. CycleON Action Plan inclusion of Almaguin Highlands

RESOLUTION  2017-163

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan supports the attached letter submitted to the Ministry of Transportation (MTO) by the PMM Economic Development Committee detailing proposed amendments to the draft cycling routes as part of the CycleON: Ontario Strategy and the request that the MTO include Almaguin Highlands routes within the newly created provincial network. (Carried)

7.4. Clerk-Administrator’s Report:

7.4.1. Discussion on Municipal insurance renewal

Council directed the C-A to initiate a renewal with Knox/MIS insurance brokers for the 2017-2018 year and to prepare for a request for proposals in spring 2018.

  1. 8. BY-LAWS

8.1. RESOLUTION 2017-164

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-27, being a By-law to adopt a post-traumatic stress disorder prevention plan. (Carried)


8.2. RESOLUTION 2017-165

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-28, being a By-law to confirm the proceedings of Council at the regular meeting of May 9, 2017 and the special meeting of May 17, 2017. (Carried)




9. CORRESPONDENCE

9.1. Carolynn Seeley: thank you to Council and C-A

9.2. Ministry of Municipal Affairs: no requirement for municipal septic inspection

9.3. Almaguin Adult Learning Centre: request for support

9.4. CBC online: replacement of Ontario Municipal Board

9.5. Ontario Provincial Police: Municipal Policing Bureau update


  1. 10. UNFINISHED BUSINESS

  1. 11. ADDENDUM

  1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL

RESOLUTION 2017-166

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period May 1, 2017 to May 15, 2017 in the amount of $154,838.75. (Carried)

  1. 13. CLOSED SESSION

RESOLUTION 2017-167

Moved by Councillor Hetherington; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan moves to a closed session at 2:50 P.M., pursuant to Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as the subject matter being considered consists of: (c) acquisition or disposition of lands (being to discuss the acquisition of lands in the Municipality); (d) labour relations or employee negotiations (being to review the municipal organizational structure). (Carried)

RESOLUTION 2017-168

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan returns to open session at 3:45 P.M. (Carried)


  1. 14. QUESTION PERIOD FROM THE PUBLIC


  1. 15. NEXT MEETING OF COUNCIL

Regular Meeting: Wednesday, June 14, 2017 at 1:00 P.M., Magnetawan Community Centre.


  1. 16. ADJOURNMENT

RESOLUTION 2017-169

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 4:10 P.M. (Carried)














_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date




____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date

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