The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, June 14, 2017 at 1:00 P.M.

 

Council members present: Mayor Sam Dunnett; Councillors Tim Brunton, Jack Crossman, Charlie Gray, John Hetherington.

 

Staff in attendance: Clerk-Administrator (C-A), Andrew Farnsworth; Public Works Superintendent (PWS), Bruce Hill.

 

Notice of this meeting was posted on the Municipal website and at the Municipal Office.

 

1. CALL TO ORDER

The meeting was called to order at 1:00 P.M.

2. ADOPTION OF THE AGENDA

RESOLUTION  2017-169

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, June 14, 2017 with the following Addendum: 11.1. depositing of bid deposits. (Carried)

3. DISCLOSURE OF PECUNIARY INTEREST

Councillor Jack Crossman disclosed an interest in relation to agenda items 5 and 8.2, regarding the Zoning By-law Amendment application for Lot 18 Con 5, PL 42R-4545.

4. ADOPTION OF MINUTES

RESOLUTION  2017-170

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Wednesday, May 24, 2017. (Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT

5.1. Langford/Winkelmolen rezoning – Lot 18 Con 5, PL 42R-4545, Croft

 

Councillor Crossman left the Council chambers.

Mayor Dunnett opened the public meeting at 1:05 P.M. under Section 34 of the Planning Act. The purpose of the meeting was to provide information regarding a proposed zoning by-law amendment to zone lands legally described as Part of Lot 18, Concession 5 in the Geographic Township of Croft, now in the Municipality of Magnetawan, Plan 42R-4545, Part 1, from the “Shoreline Residential” (RS) Zone to the “Shoreline Residential Exception Twenty Five” (RS-25) Zone, to allow for the subject lands to be developed for residential use with no frontage on an improved public road, as a condition of consent.

No comment had been received by the Municipality regarding the proposed zoning amendment.

The Mayor noted that the Applicant was not present at the meeting.

The Mayor asked for comment from Council, and from the public, of which there was none.

The Mayor stated that the by-law would be considered under agenda item 8.2.

The Mayor closed the public meeting at 1:08 P.M.

 

Councillor Crossman returned to the Council Chambers.

 

6. PRESENTATIONS

6.1. Magnetawan Central Public School – safety concern in the Village of Magnetawan

Students from the Grade 1, 2, 3 class at Magnetawan Central Public School made a presentation to Council with a request to install a crosswalk near the Post Office on South Sparks Street. Council thanked the students for their presentation, and directed the PWS to investigate and provide a reply to Council on the potential of installing the crosswalk.

7.REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Treasury: accounts and reserve fund balances to-date

 

7.2. Public Works:

7.2.1. awarding of roadside ditching & brushing tender

RESOLUTION  2017-171

Moved by Councillor Brunton; Seconded by Councillor Hetherington:

WHEREAS  the Municipality of Magnetawan issued a request for tenders for six Segments of roadside ditching and brushing and received bids from: First Choice Landscaping; Hall’s Construction; Weeks Construction; and Weir Gradall; AND WHEREAS  Magnetawan passed resolution 2017-161 to award Segments One through Five to Weeks Construction and Segment Six to First Choice Landscaping; AND WHEREAS  Weeks Construction subsequently withdrew its bid; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan rescinds resolution 2017-161; AND FURTHER THAT  Council awards the tender for roadside ditching and brushing of:

Segments One and Two to Weir Gradall in the amount of $34,425.00 plus HST;

Segments Three, Four and Five to Halls Construction in the amount of $34,485.00 plus HST; and Segment Six to First Choice Landscaping in the amount of $6,820.00 plus HST.

(Carried)

 

7.2.2. PWS Memo: release of Duncor bid deposit

RESOLUTION  2017-172

Moved by Councillor Brunton; Seconded by Councillor Crossman:

WHEREAS the Public Works Superintendent has inspected road work performed by Duncor in 2016 on Ahmic Lake Road and Nipissing Road; has found the work to be satisfactory; and therefore recommends the release of Duncor’s tender bid deposit; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes the Treasurer to release Duncor’s bid deposit in the amount of $130,000.. (Carried)

 

7.3. Community Development and Recreation:

7.3.1. PMM Committee rebranding to EcoDev

 

7.3.2. Municipality of Magnetawan pins to be made freely available

RESOLUTION  2017-173

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes staff to make Magnetawan pins freely available to the public and to replenish the supply of pins as required. (Carried)

7.3.3. Linda Hemmings: sale of refreshments at recreation events

Council requested Ms. Hemmings to work with the C-A to make an application for license under the Hawkers and Peddlers by-law.

RESOLUTION  2017-174

Moved by Councillor Crossman; Seconded by Councillor Brunton:

WHEREAS  the Municipality of Magnetawan has received a request from Linda Hemmings to sell refreshments to the public at Magnetawan recreation events; AND WHEREAS  the Municipality deems it desirable and in the public interest to make refreshments available during such events; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan authorizes Linda Hemmings to sell refreshments to the public in summer 2017 during Saturday evening concerts in Centennial Park and other recreation events to be approved by staff; AND FURTHER THAT  Ms. Hemmings shall provide proof of Health Unit approval to staff prior to any sale of refreshments; AND FURTHER THAT  the 2017 annual fee associated with such sale of refreshments shall be $ [left blank].

(Defeated)

7.4. Administration:

7.4.1. Notification – office closed June 21, 2017 for employee training

7.4.2. Health and Safety policy, 2017

RESOLUTION  2017-175

Moved by Councillor Gray; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves the 2017 Health and Safety Policy as attached. (Carried)

7.4.3. Refund of Community Centre rental fee for Magnetawan employee, Logan Bigelow

RESOLUTION  2017-176

Moved by Councillor Brunton; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan authorizes staff to refund the Magnetawan Community Centre hall booking fee for the marriage reception of Logan Bigelow and Rita Crowder of $327.70, as Mr. Bigelow is a Municipal employee. (Carried)

7.4.4. Renewal of Municipal Insurance Policy

RESOLUTION  2017-177

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan accepts the Municipal Insurance Renewal proposal for the June 30, 2017 to June 29, 2018 term from Knox Municipal Insurance Services in the amount of $155,237.00 plus HST. (Carried)

7.4.5. Disposal of Municipal Land – declaration of surplus land, Pcl 21375, Sec SS, Blk. 17, Pl. 42M517

RESOLUTION  2017-178

Moved by Councillor Crossman; Seconded by Councillor Brunton:

WHEREAS  the Municipality of Magnetawan received a request to purchase lands legally described as PCL 21375, SEC SS, BLK 17, PL 42M517, owned by the Municipality of Magnetawan, and hereinafter referred to as “the Lands”; AND WHEREAS  Council directed the Clerk-Administrator to obtain two property appraisals of the Lands; AND WHEREAS  property appraisals were obtained from Brenda King and Bonnie Fincham, estimating the value of the property to be $20,000 and $18,000.00 respectively; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan declares the Lands to be surplus to the needs of the Municipality; AND FURTHER THAT  Council authorizes the Clerk-Administrator to proceed with a formal tender process to obtain offers of purchase for the lands, with a minimum purchase price set at the average of the two appraisals, being $19,000.00. (Carried)

 

Council directed the C-A to prepare an estimate of associated costs for the next regular meeting of Council, prior to beginning the tender process.

7.4.6. Near North Business Machines: report on municipal data backups

Council directed the C-A to proceed with testing of the Municipal backups.

7.5. Committee and Board Minutes

RESOLUTION  2017-179

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the following Committee and Board minutes: the April 3, 2017 meeting of the East Parry Sound Veterinary Service Committee; the May 16, 2017 meeting of the EcoDev Committee (formerly PMM Committee); and the May 17, 2017 meeting of the Central Almaguin Planning Board.. (Carried)

1. 8. BY-LAWS

8.1. RESOLUTION 2017-180

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-29, being a By-law to set and levy the rates of taxation for the year 2017. (Carried)

 

8.2. Councillor Crossman stepped away from the Council table.

RESOLUTION 2017-181

Moved by Councillor Gray; Seconded by Councillor Hetherington:

WHEREAS  the Municipality of Magnetawan has received an application from Terry Fraser to rezone lands legally described as Part of Lot 18, Concession 5 in the Geographic Township of Croft, now in the Municipality of Magnetawan, Plan 42R-4545, Part 1; AND WHEREAS  Council has given consideration to the comments that have been received in regard to this application; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan adopts By-law 2017-30, being a By-law to amend By-law No. 2001-26, as amended, the Zoning By-law for the Corporation of the Municipality of Magnetawan, with respect to lands located at Part of Lot 18, Concession 5 in the Geographic Township of Croft, now in the Municipality of Magnetawan, Plan 42R-4545, Part 1. (Carried)

Councillor Crossman returned to the Council table.

 

8.3. RESOLUTION 2017-182

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-30, being a By-law to confirm the proceedings of Council at the regular meeting of May 24, 2017. (Carried)

 

9. CORRESPONDENCE

9.1. Gloria Cassidy: commemorative tree planting

9.2. Almaguin Highlands Secondary School: thank you for contribution to graduate awards

9.3. Robert and Marielyn Young: thank you for repair work to Aquilla Trail

9.4. O.P.P.: Billing summary and first quarter report

9.5. Women’s Own Resource Centre: request for support

9.6. PSDSSAB: 2016 Financial Information Return consolidated statements

9.7. The College of Surgeons and Physicians of Ontario: nominate an outstanding physician

9.8. From the correspondence folder (not included in agenda package):

9.8.1. The Friends: Spring 2017 edition of The Friendly Focus

 

1. 10. UNFINISHED BUSINESS

1. 11. ADDENDUM

11.1. depositing of bid deposits:

RESOLUTION  2017-183

Moved by Councillor Gray; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan directs staff to deposit bid deposit cheques from successful tenders into the Municipal accounts; AND FURTHER THAT no interest shall be paid on any bid deposit. (Carried)

1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL

RESOLUTION 2017-184

Moved by Councillor Gray; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period May 16, 2017 to May 31, 2017 in the amount of $393,157.57. (Carried)

1. 13. CLOSED SESSION

RESOLUTION 2017-185

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan moves to a closed session at 2:30 P.M., pursuant to Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as the subject matter being considered consists of: (b) personal matters about an identifiable individual (being to receive a report from the By-law Enforcement Officer); (c) acquisition or disposition of lands (being to discuss the acquisition of lands in the Municipality); (d) labour relations or employee negotiations (being to discuss a grievance dismissed by CUPE Local 1813-11; being to discuss employee hiring); (f) advice subject to solicitor-client privilege (being to receive legal advice from the municipal solicitor). (Carried)

RESOLUTION 2017-186

Moved by Councillor Hetherington; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan returns to open session at 3:55 P.M. (Carried)

 

The PWS left the meeting during closed session. The C-A was directed to carry out such directions as were provided by Council during the closed session.

 

1. 14. QUESTION PERIOD FROM THE PUBLIC

 

1. 15. NEXT MEETING OF COUNCIL

Regular Meeting: Wednesday, June 28, 2017 at 1:00 P.M., Magnetawan Community Centre.

 

1. 16. ADJOURNMENT

RESOLUTION 2017-187

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 4:00 P.M. (Carried)

 

 

 

_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date

 

 

 

____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date

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