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COUNCIL MEETING MINUTES

September 27, 2017


The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on Wednesday, September 27, 2017 at 1:00 P.M.


Council members present: Mayor Sam Dunnett; Deputy Mayor, Tim Brunton; Councillors Jack Crossman, Charlie Gray, John Hetherington.


Staff in attendance: Clerk-Administrator (C-A), Andrew Farnsworth; and Deputy Clerk (DC), Nicole Fraser.


Notice of this meeting was posted on the Municipal website and at the Municipal Office.


1. CALL TO ORDER

The meeting was called to order at 1:00 P.M.

2. ADOPTION OF THE AGENDA

RESOLUTION  2017-277

Moved by Councillor Hetherington; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, September 27, 2017. (Carried)

3. DISCLOSURE OF PECUNIARY INTEREST
None

4. ADOPTION OF MINUTES

RESOLUTION  2017-278

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Thursday September 14, 2017. (Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT

None


6. PRESENTATIONS
None

7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Public Works

7.1.1. Awarding of tender Winter Sand 2017

RESOLUTION  2017-279

Moved by Councillor Brunton; Seconded by Councillor Gray:

WHEREAS  the Municipality of Magnetawan issued a request for tenders for the supply of winter sand and received bids from: Miron Topsoil Ltd., in the amount of $32,431.00 incl. HST; and First Choice Landscaping Ltd., in the amount of $32,233.25 incl. HST; and

NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Magnetawan awards the tender for the supply of winter sand to First Choice Landscaping Ltd. in the amount of $32,233.25 incl. HST. BE IT RESOLVED THAT the Council of the Municipality of Magnetawan awards the tender for the supply of winter sand to First Choice Landscaping Ltd. in the amount of $32,233.25 incl. HST. (Carried)

Council directed the C-A to confirm with the Public Works Superintendent that an extension to three years was written into the Tender.

7.2. Administration:

7.2.1. King Street development
Council directed the C-A to confirm with the PWS that the King Street construction estimate is for the Municipality or an outside developer to construct the road. The C-A was directed to have the PWS attend the next regular meeting of Council to discuss the matter.


7.2.2. Update on 4855 Highway 520

7.2.3. Sale of surplus land – 5 acres off of Rosskopf Road

7.2.4. Consideration of Memorial Park locations

Council directed the C-A to coordinate an inventory of spaces or locations for memorial benches, trees, or space to put a memorial wall that people could purchase a plaque.


7.2.5. Report on Northeast Ontario Planning Authorities Workshop, Sept. 12-13, 2017

7.2.6. CEO/Head Librarian Bonnie Davidson retirement

Council directed C-A to send Mrs. Davidson a thank-you and happy retirement card from the Council and Municipality for all of her years of work.


7.3 Committee and Board Minutes

RESOLUTION 2017-280

Moved by Councillor Crossman; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts the following Committee and Board minutes: The August 23, 2017 meeting of EcoDev. (Carried)


  1. 8. BY-LAWS

8.1. RESOLUTION 2017-281

Moved by Councillor Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-47, being a By-law to authorize the renewal and execution of the Community Development Officer Intern (CDOI) Shared Services Agreement. (Carried)


8.2. RESOLUTION 2017-282

Moved by Crossman; Seconded by Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-48, being a By-law to authorize the execution of a Regional Fire Training Agreement. (Carried)

Council directed C-A to ask Fire Training Officer for a list of volunteers who are currently qualified to write the fire test.


8.3. RESOLUTION 2017-283

Moved by Councillor Gray; Seconded by Councillor Hetherington:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adopts By-law 2017-49, being a By-law to confirm the proceedings of Council at the regular meeting of Thursday, September 14, 2017. (Carried)


9. CORRESPONDENCE

9.1. Federation of Northern Ontario Municipalities: Future of Species at Risk policy

9.2. Rural Ontario Municipality Association: August 2017 Board Meeting highlights

9.3. From the correspondence folder (not included in agenda package)

9.3.1. District of Parry Sound Social Services Administration Board: Quarterly report


  1. 10. UNFINISHED BUSINESS

  1. 11. ADDENDUM

  1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL

Council directed C-A to prepare a policy on reimbursement of expenses incurred by staff.

RESOLUTION 2017-284

Moved by Hetherington; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period September 1, 2017 to September 15, 2017 in the amount of $189,001.4 1. (Carried)


  1. 13. CLOSED SESSION


  1. 14. QUESTION PERIOD FROM THE PUBLIC


  1. 15. NEXT MEETING OF COUNCIL

Regular Meeting: Wednesday, October 11, 2017 at 1:00 P.M., Magnetawan Community Centre.


  1. 16. ADJOURNMENT

RESOLUTION 2017-285

Moved by Councillor Gray; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 2:05P.M. (Carried)











































_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date








____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date

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