Winter Sand Tender

Tender – Winter Sand

4500 Tonnes

Tender Closing:  Wednesday, September 10th 2014 at 11:45 a.m.

Tender Opening:  Wednesday, September 10th 2014 at 1:00 at the regular council meeting


Sealed Tenders clearly marked Tender Winter Sand

will be received at the Municipal Office of

The Corporation of the Municipality of Magnetawan

Box 70

4304 Highway 520

Magnetawan, ON

P0A 1P0


Please Note:

Prior to submitting a Tender package, further information may be obtained by contacting Roger Labelle, Municipal Clerk.



Lowest or any Tender not necessarily accepted








Page 1

Winter Sand – 4500 Tonnes


The Contractor has carefully examined the conditions and specification attached and referred to in this Contract, has carefully examined the site and work location and understands and accepts the said conditions and specifications, and for the prices set forth in this Tender, hereby offers to furnish all labour, equipment and materials, except as otherwise specified in this Contract, to complete the work in strict accordance with said conditions and specifications.


Attached to this Tender is a Certified Cheque, in the amount of ten percent (10%) of the total Tender, made payable to The Corporation of the Municipality of Magnetawan. The proceeds of this cheque shall, upon acceptance of the Tender, constitute a deposit which shall be fortified to the Municipality if the Contractor fails to perform the work in accordance with the conditions and specifications referred to or contained in this Tender.


It is agreed that the Tender quantities are estimated only and may be increased or decreased by the Municipality without alteration of the Tender price. However, such increases or decreases shall not exceed twenty percent (20%).


It is also agreed that, upon acceptance in writing by the Municipality, this Tender Form becomes the “Agreement for the Performance of the Work” between the Contractor and the Municipality.


This offer shall be irrevocable for a period of thirty (30) calendar days following the date of Tender opening.









Page 2

Tendering Procedures

1.            All inquiries concerning the Tender, prior to closing, shall be directed to Roger Labelle, Clerk.

2.            Notification of Acceptance of Tender will be by telephone and written form of notice, to the      address of the Contractor used on the bid form. The Date of Acceptance shall be deemed to be              the date or receipt of the Acceptance Notice by the Contractor.

3.            A Tender may be voided by superseding it with a later Tender or letter of withdrawal, prior to   the closing date and time.


Tendering Requirements

1.            The successful bidder may file with the Municipality of Magnetawan, a completed Performance               Bond. The Bond shall be signed and sealed by a recognised Bonding Company, in the amount of     one hundred percent (100%) of the total estimated Tender. Upon receipt of such a bond, the            Municipality of Magnetawan will return the Contractor’s Tender deposit cheque.

2.            The successful bidder shall deliver a certified copy of the Firm’s Public Liability and Property        Damage Insurance Policy for the works, within ten (10) calendar days of receiving the           Acceptance Notice. Coverage shall be at least two million dollars ($2,000,000) per occurrence in      the name of the Municipality. Failure to provide such proof shall result in cancellation of the           Contract and forfeiture of the bid deposit.

3.            The successful bidder shall also deliver proof of Workman’s Safety Insurance Board coverage     within ten (10) calendar days of receiving the Acceptance Notice.


Basis of Rejection of Tender

Tenders not conforming to the following requirements will be disqualified:

1.            Tender must be legible, in ink, typewritten, or by printer.

2.            Tender must be in the possession of the Municipality o Magnetawan by the closing date and     time and on form provided .

3.            Tender must be signed and sealed by an authorized official of the bidding organization. A joint Tender must be signed and sealed by each Company.




Page 3


Winter Sand – 4500 Tonnes



I/We, promise to perform the work without undue

(The Contractor)

delay and complete the work by October 3, 2014.


Dated this day of , 2014.


Company Name:


Mailing address:





Telephone Number: Fax Number:

Signature of Contractor

Please print name in full

: Witness or Firm seal


Page 4



Winter Sand – 4500 Tonnes

Figure #1: Tender

Item No.

Item Description



Unit Price




Supply, Screen & Stockpile in Domes

4500 tonnes


Trucking to Municipal Sand/Salt Shed 18 Miller Rd.

4500 tonnes

Estimated Tender


Total Estimated Tender

Completion Date:

The Contractor shall complete the work by: October 3, 2014

If the time limit above is not sufficient to permit completion by the Contractor working a normal number of hours, the Contractor shall make changes to permit the work to be completed by the above date. Additional costs incurred shall be deemed to be included in the price bid for the works.

If the work is not completed by the above date, or by an amended date allowed by an approved extension of time, then the Contractor agrees to pay the Municipality a sum of five hundred dollars ($500) per calendar day for each day’s delay in finishing the work, excluding weekends.







Page 5

General Conditions

1.01        Ontario Provincial Standard Specification and Form M-100

Form M-100 “General Conditions of Contract: and the Ontario Provincial Standard Specifications listed below apply on this Contract, unless otherwise stated in the attached Tender documents. The particular revision in effect at the time the Contract is advertised, shall apply. Where further detail or clarification is required, reference shall be made to the appropriate Ontario Provincial Standard Specification below, or to Form M-100. Form M-100 and the following specifications are available for review at the Office of the Municipal Clerk. Copies may be obtained from the Ministry of Transportation in Huntsville, Ontario.





2.0          Payment, Hold Back, and Completion

Paragraphs 1-4, inclusive of Form M-100, Subsection 108-3, are canceled and replaced by the following paragraphs. Monthly payments will be paid for ninety percent (90%) of the estimated value of the work performed, within thirty (30) calendar days of certification of the work estimate by the Contract. The Municipality shall prepare the estimate.

In addition to the normal ten percent (10%) holdback, additional holdback, may be retained to cover any written liens submitted during the Contract as soon as possible following the certification by the Contractor and any sub-contractors. The Contractor shall return the certified final estimate and Worker’s Safety Insurance Board clearances within thirty (30) calendar days. Holdback not including an amount retained for unresolved claims will be released to the Contractor forty-five (45) calendar days after certification by the Municipality that the Contract in “complete”. (See the Construction Lien Act).


3.0          Performance Evaluation

Failure to execute the Contract in a competent manner shall result in the bidder’s disqualification from bidding on the Municipality’s contract for a period of two (2) years.


4.0          Tonne Measurement

Should Schedule 1 require payment by the tonne, the method of weighing shall be in accordance with OPSS Form 502. In addition, where a scale is found to be in excess of the Limits of Error specified by the Government of Canada Weights and Measures Act (0.1% on indicated load for a portable scale) but not more than three (3) times the Limits of Error, the scale may continue to be used for no more than forty-eight (48) hours. Where the scale is in error by more than three (3) times the Limits of Error, weighing of material on the scale must cease immediately. Bucket scales not acceptable.

(Page 6)

Special Provisions


1.            The Contractor is responsible for adding the salt to the sand during stockpiling at a ratio set by   the Road Superintendent.

2.            The Contractor is to use a minimum of eighty (80) foot stacker to stockpile the sand.

3.            The Municipality is to supply the salt.



1004.05.05           Sand For winter Sanding

Sand shall conform to the following gradation requirements with the exception that for manufactured sand the maximum percent passing the 75 um sieve shall be three percent (3%):


Gradation Requirements – MTO Lab Test No. L.S. 602

MTO Sieve Designation

Percentage Passing


12.0 mm



4.75 mm



2.36 mm



1.18 mm



600 um



300 um



150 um



75 um


In the past, the Municipality has found that the sand does not have enough grit. Therefore, #2 and #3 can exceed sieve size but is not to exceed 8 mm sieve. All sand shall have two (2) samples taken and sent to an approved lab to ensure that the three percent (3%) passing through the 75 um sieve is not exceeded. The municipality will assume this responsibility with associated costs.





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