Want to Appear Before Council?

Deputations and Presentations

Persons who wish to make a presentation to Council on matters may request in writing providing an outline of the nature of the deputation by 12:00 noon on the Wednesday prior to the next regular meeting, that the Clerk place their name and the topic on the agenda as a deputation or presentation. The Clerk, at his/her discretion will determine the eligibility, date and time of the deputation. The Clerk may approve a deputation to Council with less notice than required in this section.

Deputations shall be limited in speaking to not more than ten (10) minutes. 

A member of Council may ask questions only for the purpose of obtaining information relating to the matter under discussion and such questions must be stated concisely.

If Council has rendered a decision on the issue and written notification of that decision has been given, Council will not consider that issue again within six (6) months.  An exception may be granted at the discretion of the Clerk, if substantially new and/or substantially significant information is provided.

The Clerk may limit the number of deputations heard at any meeting.

Any person giving a deputation or presentation shall not:

1. Speak disrespectfully of any person;
2. Use offensive words;
3. Speak on any subject other than the subject for which he or she has received approval to address Council or Committee;
4. Disobey the rules of procedure or a decision of the Chair or Council.

To be added to a Council Meeting Agenda, please contact CAO/Clerk, Kerstin Vroom. You can email clerk@magnetawan.com or call at (705) 387-3947.

If you wish to make a formal presentation to the council, please complete the Deputation Request Form and send it to the CAO/Clerk.